Waverley Borough Council Committee System - Committee Document
Meeting of the Corporate Overview and Scrutiny Committee held on 17/11/2003
Agenda
Fax No:
01483 523475
Your ref:
Our ref:
When calling please ask for:
Emma McQuillan
Direct line
: 01483 523351
E-mail:
emcquillan@waverley.gov.uk
Date:
6th November 2003
To: All Members and Substitute
Members of the CORPORATE OVERVIEW AND SCRUTINY COMMITTEE (Agenda Pages to other Members for information)
Membership of the Corporate Overview and Scrutiny Committee
Mr P D Harmer (Chairman)
Mr M J D Allan (Vice-Chairman)
Mr M H W Band
Capt P G Burden
Mr M A Clark
Mrs C Cockburn
Mr M A Edgington
Mr B A Ellis
Mr P Haveron
Mr D C Inman
Mr P B Isherwood
Mrs S R Jacobs
Mrs A E Mansell
Mr W M Marshall
Mr P S Rivers
Ms M Taylor
Mr K Webster
Substitute Members
Liberal Democrat
Conservative
Mrs P N Mitchell
Mrs J R Keen
Mr M J Blower
Mr V Duckett
Mrs M V M Hunt
Mr R J Gates
Dr M-G Lane
Mr J C S Mackie
Mrs P Ellis
Dear Sir/Madam
A meeting of the CORPORATE OVERVIEW AND SCRUTINY COMMITTEE will be held as follows:-
DATE: MONDAY, 17TH NOVEMBER 2003
TIME: 7.00 P.M.
PLACE: COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING
The Agenda for the meeting is set out below.
Yours faithfully
CHRISTINE L POINTER
Chief Executive
This meeting will be preceded by an open public question time
beginning at 6.45 p.m.
NOTE FOR MEMBERS
Contact officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA
1.
MINUTES
To confirm the Minutes of the Meeting held on 23rd September 2003 (to be laid on the table half an hour before the meeting).
2.
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive apologies for absence and to report any substitutions.
3.
DISCLOSURE OF INTERESTS
To receive from Members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972 and in accordance with the Waverley Code of Local Government Conduct.
4.
QUESTIONS BY MEMBERS OF THE PUBLIC
The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10 (this requires people wishing to ask a formal question to notify the Chief Executive seven working days before the meeting).
FORWARD WORK PROGRAMME
5.
EXECUTIVE FOUR-MONTH ROLLING PROGRAMME
[Wards Affected: N/A]
To receive the Four-Month Rolling Programme of key decisions, which was considered by the Executive at its meeting on 28th October 2003, attached at
Appendix A
.
6.
COMMITTEE WORK PROGRAMME
[Wards Affected: N/A]
6.1
Future Work Programme
To consider any items which the Committee may wish to include on their future work programme. The current items are set out below:-
Item
Current Situation
Lead Officer
Haslemere Locality Office
Report expected at meeting of the Committee on 26/01/04.
Roger Standing
East Street, Farnham
Regular written updates are submitted to each meeting of the Committee (see agenda item 6.2)
Miller Stevenson
Housing Capital Receipts and other Financial Issues
Regular written updates are submitted to each meeting of the Committee (see agenda item 6.2)
Paul Wenham
6.2
Updates
To receive written updates on the latest position on the following issues:-
a) East Street, Farnham Redevelopment Scheme (
Appendix B
); and
b) Housing Capital Receipts and other pertinent Financial Issues (
Appendix C
).
BUDGET PROCESS
7.
DRAFT CAPITAL PROGRAMME 2004/2005
[Wards Affected: N/A]
The report at
Appendix D
puts forward proposals for the draft 2004/2005 Capital Programme in respect of the General Fund services within the remit of this Committee. The views of the Committee are sought, particularly regarding schemes within the draft 2004/2005 programme.
Recommendation
It is recommended that the Committee inform the Executive of its views on the draft Capital Programme for the services within its remit, including any relative priorities it would wish to see attached to specific schemes.
8.
DRAFT REVENUE ESTIMATES 2004/2005
[Wards Affected: N/A]
The purpose of the report at
Appendix E
is to seek the Committee's views on the draft Revenue Estimates for the services within its remits.
Recommendation
It is recommended that the Committee inform the Executive of its views on the draft Revenue Estimates for the services within its remit.
9.
COUNCIL TAX CONSULTATION
The purpose of the report at
Appendix F
is to seek the Committee's views on the proposal to undertake a council tax consultation exercise in the future for Waverley's element of the charge.
Recommendation
It is recommended that the Committee inform the Executive of its views on whether future work should be undertaken in preparation for council tax consultation in the future.
OVERVIEW ITEMS
10.1
COMMUNICATIONS REVIEW
[Wards Affected: N/A]
Following a Best Value Review of Corporate Communications, a draft Communications Strategy has been developed, attached as an annexe to the report at
Appendix G
. Whilst Members have had an opportunity to comment on the draft Communications Strategy, only some of the comments received have been included in the Communications Strategy as it is felt that it would be more appropriate for comments that raise issues about the direction of communications to be initially discussed by the Executive. The Communications Strategy recognises the need to improve both internal and external communications and to be more proactive, particularly with the media. The staffing levels in the Corporate Communications Unit, based on current demands alone, are unlikely to be able to deliver improvement and will find difficulty continuing to sustain the current level of service.
Recommendation
It is recommended that any comments on the communications review be passed to the Executive for consideration
.
10.2
CORPORATE STRATEGY - WARD MEETINGS
[Wards Affected: All]
To discuss the future provision of ward meetings across the borough.
11.
MEMBERS' ALLOWANCES – REPORT OF THE INDEPENDENT REMUNERATION PANEL
To consider the report of the Independent Remuneration Panel (
Appendix H - To Follow
).
12.
EXCLUSION OF PRESS AND PUBLIC
To consider the following recommendation on the motion of the Chairman:-
Recommendation
That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item(s), there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of Part I of Schedule 12A to the Act (
to be identified, as necessary, at the meeting
).
13.
ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION
To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.
For further information or assistance, please telephone Emma McQuillan,
Principal Committee Secretary on extension 3351 or 01483 523351.
comms/O&S1/2003-04/024
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