Waverley Borough Council Committee System - Committee Document
Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 19/06/2007
Agenda
Fax No
: 01483 523475
Your ref:
Our ref:
When calling please ask for
: Gill Dally
Direct line:
01483 523226
E-mail:
gdally@waverley.gov.uk
Date
: 8th June 2007
To: All Members and Substitute
Members of the ENVIRONMENT
& LEISURE OVERVIEW AND SCRUTINY COMMITTEE
Membership of the Environment and Leisure Overview and Scrutiny Committee
Mrs J I Arrick
Mrs D M-R Le Gal
Mr M W Byham
Mr A Lovell
Mr J H B Edwards
Mr S J O’Grady
Mrs P Ellis
Mr S L Pritchard
Mr M R Goodridge
Mr K T Reed
Mr R A Gordon-Smith
Mrs J R Thomson
Mr N P Holder
Mrs N Warner-O’Neill
Mr S R E Inchbald
Mr C A Wilson
Mrs D M James
Substitute Members
Conservative
Liberal Democrat
Independent
Mrs G M Beel
Mr J M Savage
Mr V Duckett
Mr J P Hubble
Dr N J Lee
1 Vacancy (tbc)
Dear Sir/Madam
A meeting of the ENVIRONMENT & LEISURE OVERVIEW AND SCRUTINY COMMITTEE will be held as follows: -
DATE: TUESDAY 19TH JUNE 2007
TIME: 7.00 P.M.
PLACE: COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING
The Agenda for the meeting is set out below.
Yours faithfully
ROBIN PELLOW
Head of Committee and Member Services
*All Members are invited to attend the meeting for Item 11, Leisure Facilities Strategy
NOTE FOR MEMBERS
Contact officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA
1.
ELECTION OF CHAIRMAN
To elect the Chairman of the Committee for the Council year 2007/08.
2.
ELECTION OF VICE-CHAIRMAN
To elect the Vice-Chairman of the Committee for the Council year 2007/08.
3.
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive apologies for absence and to report any substitutions.
4.
INFORMAL PUBLIC QUESTION TIME
The Chairman to receive any questions from members of the public.
5.
MINUTES
To confirm the Minutes of the Meetings held on 13th March and 17th April 2007 (to be laid on the table half an hour before the meeting).
6.
DISCLOSURE OF INTERESTS
To receive from Members declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.
7.
QUESTIONS BY MEMBERS OF THE PUBLIC
The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10.
FORWARD WORK PROGRAMME
8.
TERMS OF REFERENCE
[Wards Affected: ALL]
To receive, for information, a report on the background to the operation of the Overview and Scrutiny Committees, the terms of reference of the Environment and Leisure Overview and Scrutiny Committee, and the areas of work that fall within its remit, attached as
Appendix A
.
Recommendation
To note the Terms of Reference of the Committee and the areas of work that fall within its remit.
9.
IN –DEPTH REVIEWS
[Wards Affected: ALL]
The Committee was involved in the following reviews in 2006/7:
i) Surrey County Council Highways Department input into Development Control Decisions;
ii) Haslemere Museum; and
iii) The Olympics in 2012 and the impact on Waverley
(Reserve).
There will be an oral update from officers on the reviews listed above and the process for deciding new topics for 2007/8.
Recommendation
To note the reviews undertaken in 2006/7 and the process for 2007/8.
10.
ROLLING PROGRAMME AND COMMITTEE WORK PROGRAMME
[Wards Affected: N/A]
To receive, for information, the four month rolling programme of key decisions to be considered by the Executive at its meeting on 12th June 2007, attached as
Appendix B
. Members are also asked to note the work programme for the Executive for noting by the Environment and Leisure Overview and Scrutiny Committee which is attached at
Appendix C
.
Recommendation
To note the Rolling Programme and the Work Programme.
11.
APPOINTMENT OF BEST VALUE PERFORMANCE INDICATORS SUB-COMMITTEE
[Wards Affected: N/A]
In 2005/06, the Executive gave approval for the establishment of a Best Value Performance Indicator Sub-Committee of the Environment and Leisure Overview and Scrutiny Committee. At the start of each municipal year it is necessary to reappoint four members to the Sub-Committee for the coming year.
Any nominations for membership of the Sub-Committee will be requested at the meeting.
Recommendation
It is recommended that the membership of the Best Value Performance Indicators Sub-Committee be agreed for 2007/2008.
OVERVIEW ITEMS
12.
LEISURE FACILITIES STRATEGY
[Wards Affected: ALL]
A report is attached at
Appendix D
outlining the Council’s Leisure Facilities Strategy and progress made to date on its implementation. Given the complex and detailed nature of the Strategy, which was put out to consultation at the end of last year, it is important that all Members receive full background information, therefore:
All Members are invited to attend the meeting for this item.
Officers will give a presentation on the Strategy and questions and comments will be invited.
Recommendation
It is recommended that the Committee:
·
note the background to the Strategy;
·
note progress made to date on implementation of the Strategy;
·
receive the officers’ presentation, ask questions and make comments; and
·
forward any observations to the Executive ahead of the final report in July.
SCRUTINY ITEMS
13.
SAME DAY COLLECTION POSSIBILITIES
[Wards Affected: ALL]
A report is attached at
Appendix E
which advises Members about the possibilities of altering the refuse and recycling collection service to provide a same day collection facility and to consider opportunities for enhanced communication concerning the refuse and recycling collection service. This report will be considered by the Executive at its 12th June meeting – the Executive’s observations will be brought to this meeting.
Recommendation
The Committee is asked if it supports the introduction of a ‘Same-Day/Catch-Up’ system using Saturdays for additional collections (in accordance with Option 1, as described in the report). It is also recommended that the Committee passes any further observations back to the Executive
.
14.
FURTHER IMPROVEMENTS TO THE PLANNING SERVICE
[Wards Affected: ALL]
The report attached at
Appendix F
sets out current service issues for the Planning and Development Department and how these might be addressed, including the budget implications and financial planning aspects of further service improvements.
Recommendation
The Committee is asked to indicate whether it supports the general resources targets outlined in the report, subject to charging for planning services, a model for which is set out in the separate report at Appendix G. The Committee's observations on the report will be forwarded to the Executive meeting on 10th July 2007.
15.
CHARGING FOR PLANNING SERVICES
[Wards Affected: ALL]
The report attached at
Appendix G
explains how charging for discretionary planning services might generate additional income and assist the Council to maintain its corporate objectives of maintaining Development Control Performance and improving planning services.
Recommendation
The Committee is asked to indicate if it supports the introduction of charging for planning advice and if so that a protocol be published clearly setting out the parameters of the service. The Committee's observations on the report will be forwarded to the Executive meeting on 10th July 2007.
16.
EXCLUSION OF PRESS AND PUBLIC
To consider the following recommendation on the motion of the Chairman: -
Recommendation
That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of Part I of Schedule 12A to the Act (
to be identified, as necessary, at the meeting
).
17
ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION
To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.
For further information or assistance, please telephone Gill Dally,
Democratic Services Officer on extension 3226 or 01483 523226.
Bureau/comms/O&S3/07-08/agenda19 june.001.doc