Waverley Borough Council Home Page Waverley Borough Council Home Page


Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 09/11/2006
Agenda




Fax No: 01483 523475
Your ref:
Our ref:
When calling please ask for: Emma McQuillan
Direct line: 01483 523351
E-mail: emcquillan@waverley.gov.uk
Date: 1st November 2006



To: All Members of the EXECUTIVE
(Agenda pages to other
Members for Information)


Membership of the Executive
      Miss G B W Ferguson (Chairman)
Mr C H Mansell
      Mrs C E Savage (Vice-Chairman)
Mr K T Reed
Mr S D EdgeMr J E Robini
Mr B Grainger-JonesMr V K Scrivens
      Mr P Haveron
PLEASE NOTE DATE AND VENUE OF MEETING

Dear Sir/Madam

A Meeting of the EXECUTIVE will be held as follows:-

Yours faithfully

ROBIN PELLOW

Head of Committee and Member Services



*This meeting will be webcast and can be viewed by visiting http://www.waverley.ukcouncil.net/ and will
be preceded by an open public question time commencing at 6.45 p.m.


NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA

1. MINUTES

To confirm the Minutes of the Meeting held on 3rd October 2006 and of the Special Meetings held on 31st October and 1st November 2006 (to be laid on the table half-an-hour before the meeting).

2. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from members, declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS FROM MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public in accordance with Procedure Rule 10.

5. FOUR-MONTH ROLLING PROGRAMME

To adopt the Executive four-month rolling programme of key decisions for Waverley Borough Council, attached at Appendix A for all Members of the Council.

6. RESTRUCTURE - INTERIM REPORT

To receive an oral update.

7. PROPOSED TRANSFER OF PUBLIC TOILETS FROM WAVERLEY TO HASLEMERE TOWN COUNCIL
[Wards Affected: All Haslemere Wards]
Now it is proposed to transfer the public toilets at High Street, Haslemere and the report at Appendix B seeks approval for this proposal.

Recommendation

It is therefore recommended that officers be requested to pursue negotiations with Haslemere Town Council with a view to achieving the following and to report back to a future meeting of the Executive:-

1. The existing public toilet at High Street, Haslemere being leased to Haslemere Town Council for a peppercorn rent and subject to certain conditions restricting future use for business and for public toilet use only; 2. This redevelopment being undertaken by Haslemere Town Council at their expense; 3. In the event that Waverley wishes to regain possession of the building to facilitate a future redevelopment scheme, the Council would agree to defray the reasonable costs incurred by Haslemere Town Council; 4. Any income being retained by the Town Council to finance the cost of the project and future cleaning and maintenance costs; 5. Any excess income to be used by the Town Council to provide grants to local businesses, such as hotels, restaurants and pubs with toilets suitable for use by the public, such grants being paid as a contribution towards their cleaning and maintenance costs, in return for making them available for public use and displaying signs to this effect; 6. Waverley revenue grant aids the transfer on a sliding scale for three years at 30%, 20% and 10% of the current cost to the General Fund, of water and electricity services, and for cleaning and repairs, estimated in 2006/07 to be 7,400; 7. Waverley and Haslemere Town Council funding their own legal costs, with Haslemere being responsible for obtaining any necessary planning or other permissions, including access and egress; relating to future use of the site and access to it; and 8. Satisfying the Property Manager and Solicitor to the Council as to the adequacy of the arrangements set out in the report.

8. STATEMENT OF ACCOUNTS 2005/2006
[Wards Affected: N/A]

In June, the Council approved the Draft Statement of Accounts for the year ended 31st March 2006. The report at Appendix C requests that Members note the main changes made to the accounts following the audit undertaken by the Audit Commission.

Recommendation

It is recommended that the changes to the Draft Statement of Accounts for the financial year ended 31st March 2006, be noted.

9. TREASURY MANAGEMENT - BORROWING AND INVESTMENT TRANSACTIONS AND PERFORMANCE MEASUREMENT
[Wards Affected: N/A]

The purpose of the report at Appendix D is to summarise Waverley’s investment performance in accordance with Waverley’s Treasury Management Policy and the Code of Practice on Treasury Management in Local Authorities.
Recommendation

It is recommended that the Executive notes the report.


10. BUDGET MONITORING - SEPTEMBER 2006
[Wards Affected: All]

The report at Appendix E provides details of the expenditure and income position to the end of September 2006 compared with the budget for the General Fund and the Housing Revenue Account. It also gives an update on the Capital Programme for the General Fund and Housing Revenue Account.

Recommendation

It is recommended that the current monitoring position for the General Fund Revenue Account, Housing Revenue Account and Capital Programme to 30th September 2006, be noted.

11. ELECTRONIC DOCUMENTS AND RECORDS MANAGEMENT SYSTEMS (EDRMS)
[Wards Affected: All]

The purpose of the report at Appendix F is to inform members of progress to date with respect to the procurement of an Electronic Data and Records Management System (EDRMS).

Recommendation

It is recommended that the report be noted.

12. MUSEUM OF FARNHAM GARDEN CLASSROOM
[Wards Affected: Farnham]
The report at Appendix G also outlines an opportunity for the Council to draw in significant external funding in the region of 415,000 for a larger redevelopment of the classroom into a multi use facility capable of separating into a classroom and exhibition space, as well as combining into a single meeting/lecture area when needed. The additional funding required could be secured from various sources including a major proportion from the Heritage Lottery Fund (HLF). The report provides the detail to this proposal and seeks Member approval for the proposal.

Recommendation

The Executive is recommended to
4. if unsuccessful in securing sufficient external funding for a new venue, approve the budget of 95,000 in the capital programme in 2007/8 to be used to carry out a refurbishment of the existing facility.

13. LOCAL GOVERNMENT WHITE PAPER
[Wards Affected: All]

Attached as Appendix H are a number of documents relating to the recently published Local Government White Paper, entitled “Strong and Prosperous Communities”. Officers will report orally at the meeting on the latest position.

Appendix H.1 is a briefing note on the White Paper, prepared by Waverley’s Corporate Development Officer. Appendix H.2 is an LGA Briefing on the White Paper and Appendix H.3 is an LGA briefing note on the Key Messages contained within the Paper.

The Local Government Reform SIG will be meeting earlier in the day on 9th November and any proposals from the SIG will be reported orally or tabled.

Recommendation

It is recommended that the briefing papers be noted.

14. WAVERLEY LOCAL STRATEGIC PARTNERSHIP
[Wards Affected: All]

The Local Government White Paper, Strong and Prosperous Communities, places Local Strategic Partnerships (LSPs) at the centre of a locally focused, strategic commissioning role for local government in the future. The report at Appendix I informs Members of the current LSP arrangements in Waverley, and proposals for the ongoing evolution of the body. It also highlights key development considerations pertaining to governance, transparency and accountability.

Recommendation

The Executive is asked to note this report.

15. CORE STRATEGY - MONITORING AND IMPLEMENTATION
[Wards Affected: All]

A Monitoring and Implementation Chapter has therefore been devised which, after public consultation, will be incorporated into the Waverley Core Strategy once adopted. The report at Appendix J refers.

Recommendation

It is recommended that Members endorse the proposal that the Core Strategy – Monitoring and Implementation chapter be sent out to public consultation for a period of six weeks.

16. REPORT OF THE PLANNING POLICY SIG
[Wards Affected: N/A]

To receive the report at Appendix K.

Recommendation

It is recommended that the report be noted.

17. REPORT OF THE MEMBER/TENANTS' SIG
[Wards Affected: N/A]

To receive the report at Appendix L, for noting purposes only.

Recommendation

It is recommended that the report be noted.

18. MEMBER DEVELOPMENT SPECIAL INTEREST GROUP - TERMS OF REFERENCE
[Wards Affected: N/A]

The report at Appendix M sets out draft Terms of Reference and the proposed membership of the Member Development Special Interest Group (SIG) for consideration and approval by the Executive. This SIG will take forward the work involved in achieving the South East Charter for Elected Member Development.

Recommendation

It is recommended that the Executive:- 1. endorses the membership of the Member Development Special Interest Group, as set out in paragraph 6 of the report; and 2. agrees the terms of reference for the Member Development Special Interest Group, as set out in paragraph 8 of the report.

19. SURREY LOCAL GOVERNMENT ASSOCIATION - APPOINTMENTS TO AD HOC BODIES
[Wards Affected: N/A]

Following the nominations submitted by Waverley Borough Council for Surrey Local Government Association outside bodies, Mrs C E Savage has been appointed to the Surrey Historic Buildings Trust for a three year term of office.

Recommendation

It is recommended that this appointment be noted.

Background Papers (MD)

Correspondence from the Surrey Local Government Association dated 28.09.06.

20. ACTION TAKEN SINCE LAST MEETING

To endorse the following action taken by the Head of Paid Service, after the appropriate member consultation, since the last meeting. The Register of Decisions will be laid on the table half an hour before the meeting:-

Employers’ Liability Claim - Authority to Negotiate Settlement

To authorise Weightmans Solicitors to negotiate early settlement of the employers’ liability claim, if possible inviting both MMI and Zurich Municipal to give their approval to the settlement without prejudice to the insurance position, and for the settlement to be met from the Council’s insurance reserves in the first instance.

21. EXCLUSION OF PRESS AND PUBLIC

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraphs of the revised Part I of Schedule 12A to the Act (to be identified at the meeting).

22. ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.





Comms/executive/2006-07/166.doc