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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 17/12/2001
Environment O&S Report to Council




Environment 7
WAVERLEY BOROUGH COUNCIL

ENVIRONMENT OVERVIEW AND SCRUTINY COMMITTEE
14TH NOVEMBER 2001

REPORT TO THE MEETING OF THE COUNCIL ON 17TH DECEMBER 2001

PART I – Reports containing recommendations for decision by the Council

PART II – Matters reported in detail for the information of the Council

There are no matters falling within these categories.

PART III – Brief summaries of other matters dealt with

Background Papers

The background papers relating to the following report items are as specified in the agenda for the meeting of Environment Overview and Scrutiny Committee

A. FOUR-MONTH ROLLING PROGRAMME

Your Committee has received and noted the Executive Committee Four-Month Rolling Programme of key decisions.

B. COMMITTEE WORK PROGRAMME

The updated work programme for the next four months, with the addition of Abandoned Vehicles, was agreed by your Committee.

C. GODALMING LEISURE NEEDS STUDY – IMPLEMENTATION ISSUES
[Wards Affected: All Godalming Wards]

C.1 Your Committee received a presentation from Parklife Ltd, consultants who had been appointed by Waverley to prepare a draft Masterplan for Broadwater Park to help address leisure needs in Godalming. Following consideration of a detailed report and as part of the consultation process, your Committee identified the following comments to be passed to the Godalming Leisure Needs Special Interest Group:-

(a) Safety concerns were raised about whether the playgrounds for young and older children should be placed next to each other, or apart;

(b) The importance of including the playing fields as part of the ‘green’ environment surrounding Broadwater Park was identified, and the development constraints of the Park being situated within the Green Belt were recognised;

(c) Regarding the maintenance and management analysis, members were keen to ensure that any matters which could be addressed and implemented immediately or in the short term were considered, such as dogs being kept on leads;

(d) Concern was expressed about the individual leases in Broadwater Park;

(e) With regard to current planning applications being made on the site, members wished for them to be considered in a coherent manner alongside the Masterplan and that they could be used for encouraging immediate development on the site;

(f) Members were keen that the provision of swimming pools at John Stanley Jeffries reflected the extent of use by local schools.

D. BEST VALUE ACTION PLAN PROGRESS REPORT – DEVELOPMENT CONTROL
[Wards Affected: N/A]

D.1 Your Committee considered a report explaining the progress made against the actions and initiatives set out in the Best Value Action Plans for the Planning Policy and Development Control Services. The Development Control and Policy Manager gave a detailed presentation on the way forward.

D.2 Your Committee noted that a Planning Services Special Interest Group had been set up by the Executive Committee at its meeting on 13th November and were keen that the first meeting of the SIG should look at the mechanisms for involving members and officers in the improvement process, and to identify delegation as an area of high priority for early consideration by the member workshop.

E. BOURNE CHILDREN AND YOUTH INITIATIVE
[Wards Affected: N/A]

Your Committee watched the ‘Friday Nights’ part of a video produced by the Bourne Initiative Project and then received a presentation from Mary Wethey about the youth provision in Farnham and the new Surrey County Council scheme entitled ‘Connexions’.

F. BEST VALUE PERFORMANCE INDICATORS AND TARGETS
[Wards Affected: All]

Your Committee considered a report giving details of the statutory and local performance indicators for the Environment, Leisure and Planning Services. It agreed to advise the Executive Committee that the suggested targets for 2002/2003 be approved.

G. DRAFT REVENUE ESTIMATES 2002/2003
[Wards Affected: All]

Your Committee received a report on the draft Revenue Estimates for the services within its remit and the officers responded to questions and observations from members. Your Committee had no specific issues it wished to draw to the Executive Committee’s attention when initial consideration was to be given to the draft budget for 2002/2003.

H. DRAFT CAPITAL PROGRAMME 2002/2003
[Wards Affected: All]

Your Committee received a report on proposals for the draft 2002/2003 Capital Programme and the revised 2001/2002 Capital Programme in respect of the services within its remit. Your Committee wished to advise the Executive Committee that it would welcome the inclusion of the Farnham Maltings on the schedule and hoped that the latest request would received due attention at the appropriate time. It was also concerned that the Executive Committee be aware of the value/cost of the allocation to Risk Management of Trees in the Borough.


I. PROCUREMENT STRATEGY
[Wards Affected: N/A]

Your Committee was advised in a report on this matter that local authorities are required to develop a formal Procurement Strategy as part of the Best Value process. Your Committee supported the suggested framework attached to the agenda report.

J. SURREY COUNTY COUNCIL REVIEW OF LOCAL HIGHWAY SERVICES
[Wards Affected: All]

A report was received by your Committee which updated members on the current position of the proposals by Surrey County Council to introduce Area Committees. Your Committee endorsed the officer comments that there was no immediate wish to devolve any budget to the Area Committees at this stage but that this could be reviewed again in the future. It also commented that it would wish for Waverley representation to continue on the successor to the current Waverley PAT regime.

K. A3 THURSLEY JUNCTION SLIP ROADS AND SIDE ROADS ORDERS
[Wards Affected: Elstead, Peper Harow
and Witley]

Along with the agenda report, your Committee received a copy of the comments made by the Executive Committee on 13th November 2001 when it gave consideration to this item. Your Committee noted the report and made no additional comments or amendments to be forwarded to the Highways Agency.

L. MATCHED-FUNDING PROVISION – ROUND 5 APPLICATIONS 2002/2003
[Wards Affected: All]

Your Committee considered applications which were Environment and Leisure Schemes for Matched Funding Provision received under the round five allocation in 2002/2003, including the Community Buildings Grant Scheme for 2002/2003. It had no matters that it wished to draw to the Executive Committee’s attention.

M. SPONSORED ORGANISATION SCHEME – APPLICATIONS FOR 2002/2003
[Wards Affected: All]

M.1 Your Committee considered applications from organisations that had applied to join the Sponsored Organisation Scheme, and funding requests from organisations already admitted to the scheme. Members wished to inform the Executive Committee that most of the Committee felt that the overall budget figure was too low and that arts, leisure and museums seemed to have been disproportionately penalised, considering their contribution to the community and did not recognise the voluntary effort involved.

M.2 Your Committee also wished to draw to the Executive’s attention the proposed level of grant for the following applicants when it considered all applications on 4th December 2001, but did not wish to see any other grants reduced to compensate for any changes made to the recommended grants for these organisations:-

(a) Rural Life Centre
(b) Haslemere Educational Museum
(c) Cranleigh Arts Centre
(d) Blackwater Valley Countryside Service
(e) Godalming Museum Trust
(f) Surrey BTCV.