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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 10/07/2007
Member/Tenants' Special Interest Group - Double Glazing




FOR INFORMATION ONLY
APPENDIX I
WAVERLEY BOROUGH COUNCIL

MEMBER/TENANTS’ SPECIAL INTEREST GROUP
2ND JULY 2007

REPORT TO THE MEETING OF THE EXECUTIVE ON 6TH FEBRUARY 2007


A. ELECTION OF CHAIRMAN

Cllr Mrs P M Frost was elected as Chairman of the SIG.

B. ELECTION OF VICE-CHAIRMAN

Mrs P Wright was elected as Vice-Chairman of the SIG.

C. APOLOGIES FOR ABSENCE

B. DISCLOSURE OF INTERESTS

There were no disclosures of interests.

C. TERMS OF REFERENCE

The SIG was reminded of its Terms of Reference.

D. PREVIOUS MEETING

The SIG received and noted the report of the previous meeting held on 29th January 2007.

E. MATTERS FOR FUTURE DISCUSSION/WORK PROGRAMME

The SIG noted the items for future discussion and amended the work programme. Items 1, 2, 4, 5, and 6 were deleted as the tasks had been completed. Officers said a report on Choice Based Lettings would be submitted in October and a training session on the topic would be organised. Reports on anti-social behaviour, the tenants’ improvement scheme and the incentive scheme for condition of a property when a tenant leaves, would be submitted in October. Two additional items would be added to the work programme - the sheltered housing scheme and the vandalising of the inside of properties by tenants.

F. DOUBLE-GLAZING PROGRAMME FOR HOUSING REVENUE ACCOUNT PROPERTIES

F.1 The SIG received a report regarding the double glazing programme for housing revenue account properties. Members heard that the new administration had committed to providing 1000 council homes with double glazing over the next two years and the Executive was being asked to consider the implications of this course of action and make resources available. Various criteria were set out in the report to prioritise the properties in most need. Officers reported that the Community O&S Committee had commented on the proposals, and asked that it be made clear that the points at Para. 16 in the report were in no particular order.

F.3 The SIG had a number of questions including how the scheme was to be financed. Cllr. P Ellis raised a concern that the scheme should not be led by economies of scale, i.e. where houses were located close together, but by need. Officers made it clear that if windows did not need replacing, they would not be replaced. Tenants asked whether doors were included in the scheme. Officers said they were not, but if residents wanted to replace them privately, that would be welcomed and officers would see if the contractor could supply and fit doors at a competitive price.

F.4 It was also noted that the Status Survey in 2003 suggested that 46% of residents rated window improvements as their main priority. There was a question about stock condition surveys and it was confirmed that information gathered from previous surveys would be used. It was further confirmed that officers would contact the Vice Chairman to clarify whether secondary and half glazed windows would qualify on the replacement programme.

F.5 A note regarding the glazing situation within Waverley council housing stock was circulated, suggesting that there would be 1071 houses with non DHS windows at 2010 based on current figures. Officers stressed it was meant only as a guide to the situation at the current point of time. It was also confirmed that the tender for ‘limited work’ referred to in the report to be carried out before the main contract was negotiated, could involve 100 properties. Initial soundings suggested a competitive quote could be obtained. Officers confirmed that those tenants who did not want double glazing would not be pressed and that tenants would be notified in advance of any works.

F.6 There was a question about the rules of the Decent Homes Standard (DHS) and the SIG noted there would be a workshop for all new members with details available in due course.

F.7 The Vice Chairman confirmed that tenants very much welcomed the scheme.

F.8 The SIG’s observations would be reported to the Executive.

G. WAVERLEY TENANT PARTICIPATION COMPACT

G.1 Members noted the final version of the Waverley Tenant Participation Compact, which had been discussed at previous meetings. Officers reminded the Group that it was a three year agreement between tenants and the Council setting out how tenants could be more involved in decisions affecting their homes and communities. It would be reviewed again in three years.

G.2 Members noted the revised compact.

Present at the meeting

For Waverley Borough Council The following officers were present:

Cllr Mrs E Cable David January
Cllr M Causey John Swanton
Cllr V Duckett
Cllr Mrs A P Ellis
Cllr Mrs P M Frost
Cllr P B Isherwood
Cllr K Reed
Cllr K Webster

For the Tenants’ Panel

Miss P Wright (Vice Chairman)
Mrs I Birch
Mr D Costigan
Mrs K Hall
Mr G Merrony
Mrs C North
Mr R Randle
Mrs J Rawlings






comms/sig/2007/8/MTSIG/06.doc