Waverley Borough Council Committee System - Committee Document
Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 11/09/2007
Agenda
`
Fax No
: 01483 523475
Your ref:
Our ref:
When calling please ask for
: Gill Dally
Direct line:
01483 523226
E-mail:
gdally@waverley.gov.uk
Date
: 3rd September 2007
To: All Members and Substitute
Members of the ENVIRONMENT
& LEISURE OVERVIEW AND SCRUTINY COMMITTEE
Membership of the Environment and Leisure Overview and Scrutiny Committee
Cllr Mrs D M James (Chairman)
Cllr Ms D M-R Le Gal
Cllr M R Goodridge (Vice-Chairman)
Cllr A J Lovell
Cllr Mrs J I Arrick
Cllr S J O’Grady
Cllr M W Byham
Cllr S L Pritchard
Cllr J H B Edwards
Cllr K T Reed
Cllr Mrs P Ellis
Cllr Ms J R Thomson
Cllr R A Gordon-Smith
Cllr Mrs N Warner-O’Neill
Cllr N P Holder
Cllr C A Wilson
Cllr S R E Inchbald
Substitute Members
Conservative
Liberal Democrat
Independent
Cllr Mrs G M Beel
Cllr J M Savage
Cllr V Duckett
Cllr J P Hubble
Cllr Dr N J Lee
Cllr L C Bate
Dear Councillors
A meeting of the ENVIRONMENT & LEISURE OVERVIEW AND SCRUTINY COMMITTEE will be held as follows: -
DATE: TUESDAY 11TH SEPTEMBER 2007
TIME: 7.00 P.M.
PLACE: COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING
The Agenda for the meeting is set out below.
Yours sincerely
MARY ORTON
Chief Executive
NOTE FOR MEMBERS
Contact officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA
1.
INFORMAL PUBLIC QUESTION TIME
The Chairman to receive any questions from members of the public.
2.
MINUTES
To confirm the Minutes of the Meeting held on 19th June and of the meeting held on 30th July 2007 (to be laid on the table half an hour before the meeting).
3.
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive apologies for absence and to report any substitutions.
4.
DISCLOSURE OF INTERESTS
To receive from Members declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.
5.
QUESTIONS BY MEMBERS OF THE PUBLIC
The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10.
WASTE SEMINAR
6. The Chairman to thank Councillors for attending the Waste Seminar held on 5th September, with thanks to the officers for organising the event and asking Councillors if there are any follow-up questions.
FORWARD WORK PROGRAMME
7.
ROLLING PROGRAMME AND COMMITTEE WORK PROGRAMME
[Wards Affected: N/A]
To receive, for information, the four month rolling programme of key decisions to be considered by the Executive at its meeting on 4th September 2007, attached as
Appendix A
. Members are also asked to note the work programme for the Executive for noting by the Environment and Leisure Overview and Scrutiny Committee which is attached at
Appendix B
.
Recommendation
To note the Rolling Programme and the Work Programme.
8.
IN –DEPTH REVIEWS
[Wards Affected: ALL]
At the last meeting, Members were advised that they would be contacted to submit their suggestions for in-depth review topics in 2007-08. The report attached at
Appendix C
sets out the suggestions for this year with officers’ comments, including two items remaining from the 2006/7 list - Haslemere Museum and The Olympics 2012 & Waverley.
Two of the topics suggested refer to issues of land drainage and car parking. Members may also wish to consider whether Seminars on these issues may be helpful.
Recommendation
To decide and prioritise the topics for 2007/8 with potential dates.
PERFORMANCE ITEMS
9.
BEST VALUE AND LOCAL PERFORMANCE INDICATORS: QUARTER 1
[Wards Affected: N/A]
The Environment and Leisure Performance Indicators Sub Committee met on 5th September to discuss the review of Waverley’s performance during Quarter 1 2007/8. The report received by the Sub Committee is attached at
Appendix D.
The Sub Committee’s comments will be sent to follow as
Appendix E
.
Recommendation
It is recommended that the Committee notes the Sub Committee’s comments.
OVERVIEW ITEMS
10.
GYPSY AND TRAVELLER ACCOMMODATION: AGREEMENT OF OPTIONS A&B FIGURES FOR SUBMISSION TO SEERA
[Wards Affected: ALL]
A report is attached at
Appendix F
which seek Members’ views on the Gypsy and Traveller accommodation needs information which is required by the South East England Regional Agency (SEERA) as part of the Partial Review of the South East Plan. This report follows on from an Executive Briefing on 17th May 2007 when information was provided regarding the Gypsy and Traveller Accommodation Assessment (GTAA) and the associated Option A figures for the number of pitches required. This report focuses on the development of both the Option A and Option B figures, and other details required by SEERA. There will be an oral update on the progress of SEERA’s benchmarking exercise.
Members may wish to make specific comments on the following three points:
·
Number of pitches to be provided within Waverley
·
SEERA’s Benchmarking exercise
·
Alternative distribution of pitches within the South East
Recommendation
The Committee is invited to make any observations on this report, to be forwarded to the Executive.
CHIDDINGFOLD CONSERVATION AREA APPRAISAL
[Wards Affected: ALL]
11. A report is attached at
Appendix G
which sets out the content of the draft Chiddingfold Conservation Area Appraisal and explains how it has been produced. The proposals for extending the boundary of the conservation area and for enhancing the conservation area are put forward for consideration. There will be an officer presentation outlining the key proposals.
Recommendation
It is recommended that the Committee makes any observations on this report, to be forwarded to the Executive
.
12.
SURREY HILLS AONB – GOVERNANCE REVIEW CONSULTATION
[Wards Affected: ALL]
A report is attached at
Appendix H
which considers a consultation by the Surrey Hills Joint Advisory Committee regarding proposed changes to the governance of the Surrey Hills Area of Outstanding Natural Beauty (AONB).
Recommendation
It is recommended that the Committee support:
·
the proposed changes to the Governance arrangements for the Surrey Hills Area of Outstanding Natural Beauty; and
·
the delegation of responsibility of preparing the AONB Management Plan to the new Surrey Hill Board.
13.
EXCLUSION OF PRESS AND PUBLIC
To consider the following recommendation on the motion of the Chairman: -
Recommendation
That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of Part I of Schedule 12A to the Act (
to be identified, as necessary, at the meeting
).
14.
ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION
To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.
For further information or assistance, please telephone Gill Dally,
Democratic Services Officer on extension 3226 or 01483 523226.
Bureau/comms/O&S3/07-08/agenda11september07.doc