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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 14/03/2005
Community Partnerships Fund- Summary of Applications




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I:\Finance\Administration\mfoste\partfund\Community Partnerships Fund\2005-06\Env & Leis O&S Annexe 2.doc
ANNEXE 2
COMMUNITY PARTNERSHIPS FUND
SUMMARY OF APPLICATIONS

ENVIRONMENT & LEISURE OVERVIEW & SCRUTINY COMMITTEE

The applications for consideration by the Environment & Leisure Overview & Scrutiny Committee are detailed below by geographic area and in the same order as in the summary table at Annexe 1
__________________________________________________________________________________

CRANLEIGH & DISTRICT
FLOODLIGHTING FOR CRANLEIGH TENNIS CLUB

APPLICANTS: Cranleigh Tennis Club

PROJECT LOCATION: Adjacent to Cranleigh Leisure Centre

OWNERSHIP: Cranleigh Parish Council

TOTAL COST: £19,975

REQUESTED GRANT: £5,000

% GRANT REQUESTED: 25%

PARTNERSHIP FUNDING: A number of potential funding sources are currently being considered:
SUMMARY: Development of Cranleigh Tennis Club by installing new floodlights.

Project Details

Cranleigh Tennis Club was established in March 2004 and rents two tennis courts from the Cranleigh Parish Council. The club aims to encourage more local people, including young people, to play tennis. They aim to increase their membership by 30% by extending the playing time outside daylight hours. The project involves installing floodlight columns and connection to electricity supply. Planning permission was submitted in January 2003. The club have developed a junior section and coaching is provided by a professionally qualified coach. The club have held free ‘taster’ sessions to encourage more people to play tennis. The current total membership is 20 adults and 30 juniors.

Assessment Score
Score
Total Maximum Possible Score
Organisation
12
20
Partnership
14
25
Implementation
15
_____
25
_____
Sub-total
41
70
Need
14
_____
30
_____
TOTAL
55
100

Officer Comment

The experience from the Lawn Tennis Association is that floodlights can increase court usage by 30%. Cranleigh Tennis Club is less than 12 months old. Since they started in March 2004 they have been able to develop their membership and start junior coaching. They have also discussed the project with the Head Teacher at Glebelands School who supports the opportunity for children to be able to play all year round after school.

However, the current use of the courts during daylight hours is not at capacity and there has been no formal consultation with members of the club or potential members (except Glebelands School) to demonstrate that there is a demand to play tennis in the evening throughout the year. The application has scored low for these reasons.

GODALMING & DISTRICT
CRINKLE CRANKLE WALL, BROADWATER, GODALMING

APPLICANTS: Godalming Town Council

PROJECT LOCATION: Broadwater Park community Centre, Farncombe, Godalming

OWNERSHIP: Godalming Town Council

TOTAL COST: £41,000

REQUESTED GRANT: £11,500

% GRANT REQUESTED: 28%

PARTNERSHIP FUNDING: All Partnership Funding is approved

SUMMARY: Restoration of listed wall bordering the Community Centre.

Project Details

The Crinkle Crankle Wall forms the boundary wall of Broadwater Park Community Centre which is used by a wide range of local community groups. The wall needs refurbishing to ensure it’s continued heritage value and to ensure safety for visitors to the community centre.

The wall was originally built circa 1840 when it formed the kitchen garden wall to Broadwater Park House. It is a listed structure and the proposed works to restore the wall have been itemised in a detailed survey carried out by structural and civil engineers in 2001. The wall requires re-pointing and in places, careful demolition and rebuilding to correct the distortion and ‘bowing’ of the wall.


Implementation

Specialist consultants will prepare the specification for the works and a contract will be awarded through a tendering process. The project will be managed and overseen by the Town Council’s staff members.

Assessment Score

Score
Total Maximum Possible Score
Organisation
18
20
Partnership
14
25
Implementation
23
_____
25
_____
Sub-total
55
70
Need
12
_____
30
_____
TOTAL
67
100

Officer Comment

The project has scored low against the grant criteria in terms of needs and partnership due to the nature of the scheme. However, the wall forms an important heritage feature and is thought to be the only Crinkle Crankle Wall in Waverley. The wall is also unstable and could cause safety problems. The Community Centre is well used by local groups and organisations.

Due to the low needs and partnership elements of the scheme, it is recommended that a grant is not awarded.
WIGGINS YARD RESTORATION PROJECT, GODALMING

APPLICANTS: Godalming Town Council

PROJECT LOCATION: Godalming Town Centre

OWNERSHIP: Land not registered by anyone but there are rights of access by people owning or renting adjoining properties

TOTAL COST: £28,000

REQUESTED GRANT: £7,500

% GRANT REQUESTED: 27%

PARTNERSHIP FUNDING:

SUMMARY: Re-surfacing pedestrian access route and restoration of a heritage feature.

Project Details

The project involves resurfacing the access route from Bridge Street in Godalming to Burys Fields and the River Wey riverside walk. Wiggins Yard is a well used pedestrian access route which is partly cobbled. It suffers from an uneven surface and pooling of water, resulting in difficult access for pedestrians, particularly the elderly and for those in wheelchairs or with pushchairs. The project also aims to restore the heritage value of the access route which was constructed circa 1840.

The project involves removing the existing cobbled surface, laying new foundations and re-surfacing with matching cobblestone. The original cobbles will be re-used where possible, particularly those which have an historical/heritage value , some of these show markings from cast iron rimmed carts delivering coal etc to businesses in the area from 1840 to the turn of the century

The Godalming Trust, local History Society and Waverley’s Environmental Conservation Officer have been involved in the project and support the proposals.

Implementation

The project will be managed and monitored by a local architectural company. The re-surfacing work will be contracted through the normal tendering process.

Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
16
25
Implementation
23
_____
25
_____
Sub-total
59
70
Need
14
_____
30
_____
TOTAL
73
100

Officer Comment

The project will improve the access between Bridge Street and The Burys, as well as maintaining a heritage feature for Godalming.


HAMBLEDON VILLAGE TRUST BARN RESTORATION

APPLICANTS: Hambledon Village Trust

PROJECT LOCATION: Vann Lane, Hambledon

OWNERSHIP: Hambledon Village Trust

TOTAL COST: £30,000

REQUESTED GRANT: £7,500

% GRANT REQUESTED: 25%

PARTNERSHIP FUNDING: Fundraising campaign & villagers donations

SUMMARY: Restoration of dilapidated barn to provide additional space for the village shop.

Project Details

The Hambledon Village Trust own the village shop and adjoining barn. The Trust has renovated the village shop premises and rents the property (annual rent of £2,400 )to the Hambledon Village Shop Ltd a community-run organisation. The property is located in a prominent position on the village green. Adjacent to the shop is an 18th century barn which is dilapidated and in an advanced state of disrepair.

The project involves demolishing the barn and rebuilding it in the same style to provide additional space for the village shop. This will help to improve the long-term viability of the shop. The restoration will also improve the safety of the building and the visual appearance of the area.

Planning permission has been obtained and an application made for Building Regulations. The additional space will be used for:

· Increased space to sell local produce thereby supporting rural businesses;
· Photocopier as requested by local small businesses; and
· A coffee shop/local meeting place, particularly for young people.

The shop committee and trust are initiating a marketing exercise in February 2003 to identify customer requirements and design a marketing plan to encourage and expand village use of the facilities and services in the shop.

Implementation

The Hambledon Village Trust have appointed an Architect to complete the design and specifications. The work will be undertaken by a local building company appointed through a formal tendering process.


Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
16
25
Implementation
19
_____
25
_____
Sub-total
55
70
Need
24
_____
30
_____
TOTAL
79
100

Officer Comment

The restoration work will improve the facilities for the village shop and the appearance of the village green. The project will improve the sustainability of the shop by providing more space and a better environment for customers. The shop is one of the longest surviving community shops and this project will ensure it’s future viability.
TENNIS COURT RESURFACING AND NETTING – GODALMING TENNIS CLUB

APPLICANTS: Godalming Tennis Club

PROJECT LOCATION: Broadwater Park, Farncombe, Godalming

OWNERSHIP: Waverley Borough Council

TOTAL COST: £68,830.33

REQUESTED GRANT: £34,415.16

% GRANT REQUESTED: 50%

PARTNERSHIP FUNDING: Godalming Tennis Club £15,000
ONYX Environmental Trust £34,415
(outline application submitted, full application being prepared)
SUMMARY: Resurfacing 5 tennis courts and replacing boundary netting.



Project Details

The existing five tennis courts were resurfaced 12 – 15 years ago and are now at the end of their safe playing life. The surround netting needs replacing and also currently prevents wheelchair access. The club has 100 adult members and 40 junior members with an additional 40 coached juniors.

The project involves renewing the playing surface on all five courts, two with synthetic grass and 3 with tarmacadam (total resurfacing cost £53,279.20). The replacement of the surround netting will cost £15,551. Over the last twelve months the club has appointed a full-time Lawn Tennis Association coach, restructured its coaching programme and increased it’s membership, including junior members and coached juniors and female members.

The club aims to increase it’s membership further and to provide reduced fees for those on low incomes.

Implementation

The project will be implemented by a specialist LTA approved contractor, managed by a sub-committee of the club. The work will be completed by autumn 2005.

Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
10
25
Implementation
21
_____
25
_____
Sub-total
51
70
Need
18
_____
30
_____
TOTAL
69
100

Financial

In 2004, a surplus of over £4,600 was made resulting in total reserves of £34,255. These reserves have been built up to upgrade the floodlights (£14,000) and to contribute to the court resurfacing. Funds to cover general running costs are approximately £5,000 per annum. The club aims to contribute £15,000 of the remaining reserves towards the project costs.

Officer Comment

The club have been working to both improve the facilities and increase their membership. In 2004, the club replaced the clubhouse roof (£2,600) repaired lights (£2,000) and painted the clubhouse (£750). The resurfacing will enable the club to upgrade the facilities and to further develop their membership and junior coaching.


THURSLEY ROAD PAVILION, ELSTEAD

APPLICANTS: Elstead (Thursley Road) Recreational Trust

PROJECT LOCATION: Recreation Ground, Thursley Road, Elstead

OWNERSHIP: Elstead Parish Council

TOTAL COST: £200,000

REQUESTED GRANT: £55,000

% GRANT REQUESTED: 27%

PARTNERSHIP FUNDING:

SUMMARY: Demolition and reconstruction of the pavilion for sports and community use.

Project Details

The Elstead (Thursley Road) Recreational Trust is a charity formed in 1999 with the objective of providing facilities for recreation and leisure for Elstead and the surrounding areas. The project involves replacing the forty year old dilapidated wooden pavilion, which is beyond economic repair, with a new pavilion. The Elstead Cricket Club and Football Club, including youth and junior sections use the pavilion at weekends and weekday evenings.

The Peter Pan Pre-School, a charity providing affordable pre-school facilities use the pavilion every weekday morning and early afternoon. The St James School would use the new Pavilion and recreation ground for sporting activities on weekday afternnons.

Implementation

The Trust is working closely with Elstead Parish Council to manage and oversee the project. To reduce likely overhead costs, a consortium of local businessmen have formed a not-for-profit company (Elstead Community Builders) to project manage the construction.

Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
21
25
Implementation
17
_____
25
_____
Sub-total
58
70
Need
24
_____
30
_____
TOTAL
82
100

Officer Comment

In 2002, a Matched-Funding Grant of £35,000 was awarded by Waverley for the reconstruction of Thursley Road Pavilion. A further Matched-Funding Grant of £20,000 was awarded in 2003, resulting in a total grant awarded of £55,000. In 2004, the Trust received tenders for the construction work of which the lowest was £390,000. Due to the high tender price, the Trust agreed that it would not be able to proceed with the construction work but would re-look at the specification and options available to it. By mutual agreement the grant of £55,000 was withdrawn.

The Trust has considered a number of options:

· Refurbish the existing pavilion. However, the Pavilion is beyond effective repair;

· Not proceed with rebuilding the Pavilion – the football and cricket clubs and the nursery school would have to close. Relocation to other sites have been explored and are not feasible; or

· Re-build the Pavilion with a lower specification and a smaller size. The Trust has looked at the details of the Churt Pavilion, currently being constructed and have estimated that the likely costs will be approximately £200,000.

Based on the third option, the Trust has requested that Waverley supports the project at the previous grant level of £55,000.

The Trust has worked hard to raise an impressive range of Partnership funding which will result in an enhanced sports and community facility. The project has scored high against the grant criteria and has been assessed by the Area Partnership Group as high priority. Support from Waverley will enable the project to proceed.


BUYING FREEHOLD OF FOOTBALL GROUND

APPLICANTS: Hambledon Football Club

PROJECT LOCATION: Feathercombe Farm, Hambledon

OWNERSHIP: Feathercombe Farm Ltd

TOTAL COST: £45,000

REQUESTED GRANT: £15,000

% GRANT REQUESTED: 33.3%

PARTNERSHIP FUNDING:

SUMMARY: Purchase of land to secure tenure for football club.

Project Details

The Football Club has used the ground at Feathercombe Farm as a football ground for the last 52 years, based on a verbal agreement. The club pay no rent for the use of the land. The club have made three previous requests to purchase the land and the owners have now agreed to open negotiations for sale. The club has 45 registered members but aim to expand the club to include a youth and veterans sections. If the club is able to purchase the land, their long-term aim is to construct tennis courts and build a children’s playground as well as improve the football ground.

Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
11
25
Implementation
15
_____
25
_____
Sub-total
46
70
Need
6
_____
30
_____
TOTAL
52
100



Officer Comment

The club have benefited from the rent-free use of the land over the last 52 years. However, it is difficult for the club to develop or improve the facilities on the land without either a secure long-term lease or as landowners.

The Community Partnerships Fund has not previously awarded a grant for land purchase. The application has scored low in terms of the need and partnership elements of the application and it is therefore recommended that a grant is not approved.

FARNHAM & DISTRICT
NEW TENNIS COURT AND CLUB HOUSE EXTENSION – FRENSHAM TENNIS CLUB


APPLICANTS: Frensham Tennis Club

PROJECT LOCATION: Hollowdene Recreation Ground, Frensham

OWNERSHIP: Frensham Parish Council

TOTAL COST: £33,000

REQUESTED GRANT: £8,250

% GRANT REQUESTED: 25%

PARTNERSHIP FUNDING: Sport England Lottery (application submitted) up to £11,000
Frensham Parish Council £1,000
Playing Fields Association £500
Frensham Tennis Club £12,000

SUMMARY: Construction of new tennis court to respond to local demand for increased coaching for children and young people.

Project Details

The club currently has two tennis courts at Hollowdene Recreation Ground. They have 200 members with a high demand for children’s tennis coaching. Approximately 70 children are coached with a current 1-year waiting list for a further 20/30 children. To help reduce the waiting list, the current class sizes are large. The project involves constructing a third tennis court adjacent to the existing two courts and the clubhouse. To make room for the new tennis court the Frensham Cricket Club’s practice nets will be repositioned nearby and the costs (£5,000 are included in the total project cost). The project also involves construction of an extension to the clubhouse for (approx £5,000).


Implementation

The cricket club nets (£5,000) will be reconstructed in Sept/Oct 2005 with the new court construction not starting until May 2006 and completed by June 2006. The clubhouse extension will be constructed in September 2006. Therefore, the major costs will be incurred outside the 2005/06 grant award year.

Financial

Due to the large membership and coaching demand the club makes an annual profit of approximately £3,000. It’s current reserves are £19,500. The club proposed to refurbish the clubhouse, repaint the existing two courts and overhaul the existing floodlights, a total cost of approximately £7,200. The club require a minimum working balance of £2,500 resulting in an outstanding balance of £9,800 to contribute to the project. In addition, a further £3,500 profit will become available by the end of 2005/06.

Assessment Score

Score
Total Maximum Possible Score
Organisation
18
20
Partnership
13
25
Implementation
23
_____
25
_____
Sub-total
54
70
Need
16
_____
30
_____
TOTAL
70
100

Officer Comment

Whilst the project has demonstrated a clear need for additional facilities in relation to demand, the majority of the work will be implemented from May – Sept 2006. As this is outside this current grant award year of 2005/06 it is recommended that the applicants re-apply in the next bidding round.
GARNERS FIELD CAMPSITE, TILFORD

APPLICANTS: Farnham District Scout Council

PROJECT LOCATION: Sheephatch Lane, Tilford, Nr Farnham

LANDOWNERSHIP: In trust with the National Scout Association & managed by the Farnham District Scout Council

TOTAL COST: £76,375

REQUESTED GRANT: £38,000

% GRANT REQUESTED: 50%

PARTNERSHIP FUNDING: Farnham District Scouts £27,000
Other scout groups £ 1,000
Surrey County Council £ 5,000
Local charities £ 5,000

SUMMARY: Children & Young People
Project Details

The existing toilet facilities at Garners Field are out of date and do not meet the requirements for disabled use or cater for female visitors. The project involves demolishing the existing toilet block and constructing a new toilet block, including male and female toilets and showers. The block will also provide washing up facilities and a store for equipment.

The building will be constructed of brick & block with an outer brick skin and roof to match the existing main hall.

Cubs, Brownies, Scouts, Guides and school children use the site for weekday evening activities and for camping and outdoor adventure activities. The site was used for over 2,700 camping nights in 2004, of which 2,200 were benefiting children and young people from the Waverley area, mostly from Farnham, Godalming & Haslemere. There were over 800 weekday evening sessions with approximately 23 young people attending each session. Schools use the site for the Duke of Edinburgh’s Scheme and the hall is booked by local communities including an over 65’s group and by Islamabad.

Implementation

The organisation has appointed a project team with a range of project management skills to implement the project. A clear business plan, timescale and costings have been produced together with a system for monitoring the construction work and budget.

Financial

The site is managed on a self-sustaining basis with the income from hiring charges, shop and fundraising, meeting the expenditure of managing the site. In 2004, a small surplus of under £1,000 was made. The organisation’s accounts show reserves of just over £38,000 of which £10,000 have been used for heating improvements to the hall. £27,000 of these remaining reserves will be contributed to the project.

Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
10
25
Implementation
25
_____
25
_____
Sub-total
55
70
Need
18
_____
30
_____
TOTAL
73
100



Officer Comment

This is a well-planned project with a clearly identified need, benefiting a facility for children and young people throughout the Borough.

It is recommended that Waverley make a contribution of 25% (£19,000) towards the scheme.
ARTS IN HEALTH – TAKING PART, A COMMUNITY PROJECT

APPLICANTS: Guildford & Waverley Primary Care Trust

PROJECT LOCATION: Farnham & surrounding area

TOTAL COST: £62,000 (including £5,000 gift-in-kind from Farnham Maltings)

REQUESTED GRANT: £20,000

% GRANT REQUESTED: 50%

PARTNERSHIP FUNDING: Arts Council, SE £20,000
(application submitted Jan 2005) SUMMARY: Developing the use of arts in health


Project Details

This is a partnership project between Farnham Maltings, Guildford & Waverley PCT and Waverley Borough council. The project will run for two years and will involve employing a part-time project co-ordinator based at the Farnham Maltings.

The project aims to develop the use of art to become a fundamental part of the healing process. The co-ordinator will organise a range of art activities in Farnham to support the healing and caring process in the following areas:

q Farnham Hospital and Centre for Health;
q Day centres;
q Community centres;
q Residential/nursing homes; and
q Other health & social care facilities.


Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
13
25
Implementation
21
_____
25
_____
Sub-total
54
70
Need
14
_____
30
_____
TOTAL
68
100

Officer Comment

The project’s primary aim is to develop the use of art within health and social care through a partnership between the PCT, Maltings and Waverley. This is an innovative project linking into Waverley’s experience of the benefit of art in community development. The scheme will focus on how art can improve healing and is therefore more linked to the PCT’s area of responsibility. However, the PCT are currently only contributing £2,000 towards the project costs.

The grant application requests a contribution of £20,000. The project has been assessed as medium priority with a recommended grant of £8,000 towards the community/day centre elements of the project.
NEW FARNHAM REPERTORY SEASON 2005 - FARNHAM

APPLICANTS: New Farnham Repertory Company

PROJECT LOCATION: St Andrews Parish Church * United Reformed Church, Farnham

TOTAL COST: £55,000

REQUESTED GRANT: £5,000

% GRANT REQUESTED: 9%

PARTNERSHIP FUNDING: Farnham Institute Charity £ 3,000
Donations & fundraising £ 6,500
Income from tickets, refreshment & programme £ 5,000
TOTAL £50,000

SUMMARY: Fifth season of a professionally-led community theatre production in Farnham.


Project Details

The New Farnham Repertory Company propose to present two theatre productions in November and December 2005. The productions will take place in Farnham at St Andrew’s Church and the United Reformed Church.

In 2004, the theatre productions attracted audiences of approximately 3,500. The productions involve professional actors working alongside volunteer actors recruited from the local area. In total, approximately 60 members of the local community will be involved in the production either as actors or in a supporting role working off-stage in the box office helping with refreshments.

Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
17
25
Implementation
21
_____
25
_____
Sub-total
58
70
Need
14
_____
30
_____
TOTAL
72
100


Officer Comment

The application from the New Farnham Repertory Company (NFRC) is for a contribution towards their fifth season of theatre production in Farnham. It is an annual event and is therefore not eligible under the Community Partnership Fund criteria.

The NFRC applied for funding from Waverley’s 2005/06 Sponsored Organisation Scheme but were unsuccessful. In 2004, a Small Grant was awarded for the following two elements of their annual event:

· A special free matinee, attended by community and voluntary groups who would otherwise not be able to participate; and

· A community workshop

The current application requesting £5,000 towards the costs of the annual event would not be eligible for funding under this grant scheme. However, the development of the pilot work started in 2004 could be extended to support greater community/voluntary participation. If a grant is awarded, the recommendation is that the funding would support:

1. the development of two youth theatre workshops delivered free of charge by the NFRC;

2. a free of charge performance for local groups who would otherwise not be able to attend or would have difficulty in attending due to affordability or other social exclusion reasons. Groups potentially benefiting would include youth groups, day centres, other elderly groups, single parents, disability groups and rehabilitation groups.

Both these events should be promoted and marketed by the NFRC as part of their programme.

The project has been assessed and scored on the proposals as outlined above.

As this is an on-going annual event/production, any future funding applications should be submitted under the Sponsored Organisation Scheme.
FARNHAM YOUTH PROJECT BUILDING – REGENERATION PHASE I

APPLICANTS: Farnham Youth Project

PROJECT LOCATION: beside Farnham Sports Centre in Dogflud Way, Farnham

OWNERSHIP OF BUILDING: 99 year lease from Waverley Borough Council

TOTAL COST: £86,950

REQUESTED GRANT: £21,738

% GRANT REQUESTED: 25%

PARTNERSHIP FUNDING: Remaining funding is being sought from Farnham Town Council, Surrey County Council and a number of local and national charities

SUMMARY: One-stop shop drop-in centre providing a range of services and advice for young people

Project Details

The project aims to convert the existing Farnham Youth Project building into a ‘one-stop’, multi-agency youth centre for young people in the Farnham area. Work will include internal renovation and new partitioning to create interview rooms, a waiting room, group meeting rooms, computer rooms and café.

The centre will provide facilities and rooms for a range of services and advice including careers, sex, drugs, health and exclusion issues. Surrey Connexions will provide information and advice on employment, training and education. The Surrey Youth Development Services will use the centre as a base for their senior youth development worker and for the Young Parents Group and Farnham Youth Forum. Surrey Children’s Services will use the centre for teaching space and for meeting young people and their families. Discussions with other organisations who have expressed an interest in providing advice sessions include life skills training, sex care, health promotion, Waverley Youth Housing Advice, Domestic Violence Outreach, Farnham CAB, pregnancy advice & Surrey Young Peoples Services Drug Advice Team.

The centre will also include a youth café/drop-in centre opening for 3 hours five days a week and 6 hours on Saturday. It will also open for extended hours in the school holidays.

Implementation

Farnham Youth Project have appointed a Project Manager, on secondment from the Farnham Christian Community Trust, to oversee the renovation. The work will be completed through a number of individual small contracts with builders, electricians and plumbers rather than on single contract. The Project Manager will supervise each of the contracts and oversee the co-ordination of the works.

Financial

A total of £45,000 has been committed from a Farnham charity, Connexions and Surrey County Council to cover the first three years revenue funding. The charity holds just over £8,000 in reserves.


Assessment Score

Score
Total Maximum Possible Score
Organisation
18
20
Partnership
18
25
Implementation
17
_____
25
_____
Sub-total
53
70
Need
26
_____
30
_____
TOTAL
79
100

Officer Comment

The project meets a number of Waverley’s Corporate, Service & Community Strategy objectives and meets the Community Partnership priority in 2005/06 in terms of improving facilities for young people.

The project is still at an early stage, particularly in terms of detailed cost estimates and in raising the other partnership funding. There is also still some uncertainty as to the other partners and organisations who would use the facility.

A grant of £21,000 (25% of the total costs) is recommended on the condition that the following is provided before the grant is offered:

· More detailed costs;
· Evidence of other financial support;
· Evidence of support and confirmed use by service providers; and
· A demonstration of how young people will be involved in the decision-making process and management of the project.















HASLEMERE & DISTRICT
MULTI-SPORT ARTIFICIAL TURF-PITCH RESURFACING, HASLEMERE

APPLICANTS: Haslemere Sports Association

PROJECT LOCATION: Woolmer Hill, Haslemere

OWNERSHIP: Surrey County Council

TOTAL COST: £215,000

REQUESTED GRANT: £20,000

% GRANT REQUESTED: 9.3%

PARTNERSHIP FUNDING: All partnership funding has been confirmed

SUMMARY: To renew & up-grade the surface of the Multi-Sport artificial turf pitch.

Project Details

The Multi-Sport Artificial Turf-Pitch (ATP) was installed at Woolmer Hill in 1991 by Haslemere Sports Association. The Pitch is primarily used by both junior and senior members for football (weekday evenings) and hockey (weekends). Pupils at Woolmer Hill School use the pitch during school hours.

The expected life of the ATP was 8 years, but the life of the pitch has been extended to 13 years by careful maintenance. The pitch is now suffering from poor drainage, resulting in increasing frequency of flooding. There are tears in the ‘wearing carpet’ and there is a lack of ‘give’ in the surface. As a result, there is a danger that the ATP will no longer be suitable for use and is in urgent need of replacement.

All the partnership funding has been approved and the project is proposed to start in April and be completed by May 2005. The proposed replacement includes an improved specification from the current ATP to provide a more ‘limb friendly’ surface. This will result in an increase of £25,000 in the total cost of the resurfacing.

The land is owned by Surrey County Council and leased to Waverley Borough Council to manage and operate the facilities.


Implementation

The project will be undertaken by a specialist contractor, managed by Surrey County Council.

Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
21
25
Implementation
19
_____
25
_____
Sub-total
60
70
Need
20
_____
30
_____
TOTAL
80
100

Officer Comment

As the owner of the site, Surrey County Council has a statutory and contractual obligation to replace the Artificial Turf Pitch to the existing standard. However, the proposed project involves replacing the existing pitch with an improved higher grade surface, which results in higher costs of £25,000. The application requests funding from Waverley Borough Council towards these increased costs to up-grade the type of pitch. All other partnership funding has been approved.