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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 06/02/2007

1. To take an active role in reviewing and developing policy
2. To monitoring performance and service delivery
3. To hold the Executive to account

Duties and responsibilities
1. To participate fully in the activities of the Scrutiny Committee, delivery of its work programme and any associated Special Interest Groups
2. To assist in the creation, development, improvement and refinement of council policy
3. To challenge policies on a sound basis of evidence, for example, against legislation or local political priority
4. To assess impact of existing policy
5. To monitor the performance of internal and external providers against standards and targets
6. To contribute to the identification and mitigation of risk
7. To investigate and address the causes of poor performance
8. To promote the role of scrutiny within and outside the council, developing effective internal and external relationships
9. To demonstrate an objective and evidence-based approach to scrutiny
10. To add value to the decision making and service provision of the authority through effective scrutiny
11. To use scrutiny as a means to address community issues and engage the public
12. To encourage stakeholders to participate in the work of the authority
13. To develop locally viable and acceptable policy solutions
14. To build a dialogue around priorities, objectives and performance, among communities and stakeholders
15. To make adequate and appropriate preparation for meetings through research and briefings
16. To participate in a proactive, informed and effective manner taking account of the Code of Conduct, Procedural Rules and other constitutional requirements
17. To evaluate the validity of executive decisions and challenge inappropriate decisions through call in To fulfil his or her role as laid out in the role description, an effective Overview and Scrutiny Member requires:

Participating fully in the activities of the scrutiny function:
- Full understanding of the scrutiny remit and role, and terms of reference for their own committee and others
- Understanding of member support functions
- To work within the guidance of the chair

Reviewing and developing policy:
- Knowledge of and ability to evaluate existing policy
- Understanding of best practice
- Understanding of national and local legislative and policy context

Monitoring performance and service delivery:
- Understanding of the principles and practice of performance management
- Understanding of council’s performance management arrangements
- Ability to analyse data and challenge performance

Promoting the work of scrutiny:
- Ability to negotiate and build consensus
- Ability to act objectively and on the basis of evidence

Community leadership:
- An understanding of the community leadership role
- Knowledge of local issues and expectations
- Ability to work effectively with all members of the community and build understanding and ownership of scrutiny
- Knowledge of the individuals and organisations in the community especially those who traditionally might feel excluded

Meeting participation:
- Ability to interpret information and data from a range of sources
- Understanding and application of meeting protocols, code of conduct, standing orders and other constitutional requirements
- Ability to participate in meetings including effective listening, questioning and speaking

Holding the Executive to account:
- Understanding arrangements to call-in an Executive decision.