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Waverley Borough Council Committee System - Committee Document

Meeting of the Community Overview and Scrutiny Committee held on 15/11/2004
Minutes




21
MINUTES of the MEETING of the CORPORATE OVERVIEW AND SCRUTINY COMMITTEE held on 15th November 2004

(To be read in conjunction with the agenda for the meeting)
*Mr P D Harmer (Chairman)*Mr P B Isherwood
*Mr M A Clark (Vice Chairman)*Mrs S R Jacobs
Mr M H W Band*Mr J C S Mackie
Captain P G BurdenMrs A E Mansell
*Mrs C Cockburn*Mr W M Marshall
Mr M A EdgingtonMr A Rayner
*Mr B A EllisMr R C Terry
Mr P Haveron*Mr K Webster
*Mrs M V M Hunt
* Present
Mr M J Blower and Mr P S Rivers attended as substitutes

40. MINUTES (Agenda Item 1)

The Minutes of the Meeting held on 14th September 2004 were confirmed and signed.

41. APOLOGIES FOR ABSENCE (Agenda Item 2)

Apologies for absence were received from Mr M H W Band, Captain P G Burden, Mr M A Edgington, Mr P Haveron, Mrs A E Mansell, Mr A Rayner and Mr R C Terry. Mr M J Blower and Mr P S Rivers attended as substitutes.

42. DISCLOSURE OF INTERESTS (Agenda Item 3)

Mr M J Blower declared a personal and prejudicial interest in Agenda Item 6.2 relating to the update on East Street, Farnham.

43. EXECUTIVE FOUR-MONTH ROLLING PROGRAMME (Agenda Item 5; Appendix A)

RESOLVED that the Executive Four-Month rolling programme of key decisions, endorsed by the Executive at its meeting on 2nd November 2004, be received and noted.

44. COMMITTEE WORK PROGRAMME (Agenda Item 6)

44.1 Future Work Programme (Agenda Item 6.1)

RESOLVED that the Committee work programme be noted.

44.2 Updates (Agenda Item 6.2)

The Committee received an update that there was little to report on the East Street, Farnham development at this stage, although the report from the Kent Architecture Centre had now been received and Crest Nicholson was moving forward and pursuing traffic investigation. Action on land acquisitions was also continuing.

Members expressed concern about the availability of information on East Street and requested that they hold their next meeting, in part, in Select Committee mode, with the intention of holding the Portfolio Holder for East Street and the Director of Planning and Development to account.

The Committee noted that they would wish for them to explain what was being done looking at the issues of land, leisure needs, Riverside, the Bowls Club, the Tennis Club and underground car parking, as examples.

RESOLVED that the Portfolio Holder for East Street and others be formally requested to attend the next meeting of the Committee, in Select Committee mode, to come and explain the current situation with regard to the East Street, Farnham development and that the Chairman and Vice-Chairman of the Committee pull together an agenda for the discussion.

45. BENEFIT PERFORMANCE (Appendix B)

The Committee received a report informing members of the progress, since April 2003, in the Benefits Section and setting out the future aims of, and challenges, facing the section. The Committee wished to congratulate the section on their excellent improvement to performance and to recognise the success achieved to date.

RESOLVED that the improvements in service delivery and performance achieved so far be noted and the report commended to the next meeting of the Executive.

46. DRAFT GENERAL FUND REVENUE ESTIMATES 2005/2006 (Appendix C)

The Committee received a report on the draft General Fund Revenue Estimates for 2005/2006 for the services within its remit, and the officers responded to questions and observations from members.

The Committee wished to pass an observation to the Executive that, whilst it recognised the uncertainty with regard to central government funding, it was felt that the Executive should be looking more rigorously at options for reducing the budget shortfall.

RESOLVED that the report be received and the observation above be passed to the Executive as part of the Committee's initial consideration of the draft general fund revenue estimates for 2005/2006.

47. DRAFT CAPITAL PROGRAMME 2005/2006 (Appendix D)

The Committee considered a report on the draft Capital Programme for 2005/2006 for the services within its remit. Having raised issues of clarification with the officers, it was

RESOLVED that the draft Capital Programme for 2005/2006 be commended to the Executive, with no particular observations from the Committee at this stage.


48. BEST VALUE AND LOCAL PERFORMANCE INDICATORS: REVIEW OF WAVERLEY'S PERFORMANCE FOR THE FIRST SIX MONTHS OF 2004/2005 AND REVIEW OF TARGETS FOR 2005/2006 AND 2006/2007 AND PROPOSED TARGETS FOR 2007/2008 (Appendix E)

The Committee received a report setting out Waverley's performance in the first two quarters of the current financial year, the review of 2005/2006 and 2006/2007 targets, and the proposed targets for 2007/2008. The Committee paid particular attention to those key indicators which it had selected to consider in greater detail. With regard to setting targets, the Committee wished to see targets increasing over the next three years for BVPI 79a relating to accuracy of calculation of housing benefits claims, to set a de-escalating target for the next three years for LOCE 25 relating to cash transactions carried out at locality offices and to increase the targets by 5,000 intervals for LOCE 26 relating to customer enquiries at locality offices.

RESOLVED that the report be noted and commended to the Executive to assist with the setting of targets for 2007/2008.

49. CORPORATE STRATEGY – AIMS AND OBJECTIVES 2005 AND BEYOND (Appendix F)

The Committee gave consideration to the aims and objectives as part of the Corporate Strategy for 2005 and beyond and wished to encourage the Executive to recommend the Strategy to the Council for adoption.

RESOLVED that the aims and objectives be passed to the Executive, with no particular observations.

50. LICENSING ACT 2003 – PUBLIC CONSULTATION ON THE COUNCIL'S DRAFT STATEMENT OF LICENSING POLICY (Appendix G)

The Committee received a report setting out the comments received during the consultation period on the Council's draft Statement of Licensing Policy, against which applications for licences under the Licensing Act 2003 will be considered. The Committee acknowledged that the matter was complicated and needed to be given careful consideration, in detail, by the Licensing and Regulatory Committee which was expected to receive the report at its meeting on 22nd November 2004.

RESOLVED that the draft Statement of Licensing Policy be commended to the Executive, along with the associated resource implications set out in the report.

51. THE CAPABILITY OF THE COUNCIL TO PROVIDE EMERGENCY SERVICES OUT OF NORMAL OFFICE HOURS – FOLLOW UP REPORT (Appendix H)

The Committee received a report on progress in relation to the emergency out-of-hours activities of the Council, including civil emergency planning, and seeking approval to specific proposals to improve the Council's ability to respond out-of-hours.

RESOLVED to commend to the Executive that

1. the proposals set out in the report be endorsed to ensure guaranteed out-of-hours responses to the statutory functions of (a) responding to major civil emergencies and (b) advising on dangerous structures;

2. the current developments be noted, including the progress on funding related to the Civil Contingencies Bill; and

3. officers be requested to undertake a risk assessment on the security at formal evening meetings of the Council and report back to the Committee in due course.


The meeting concluded at 9.37 p.m.




Chairman

Comms/o&s1/2004-05/034