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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 13/09/2004
Minutes




9
MINUTES of the MEETING of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE held on 13th September 2004
(To be read in conjunction with the Agenda for the Meeting)
*Mr R J Gates (Chairman)*Mrs L S R Hodgson
*Mrs M V M Hunt (Vice-Chairman)*Mrs S R Jacobs
*Mr L C BateDr P M Marriott
*Mr M J Blower*Mrs P N Mitchell
Dr J F A BlowersMr J R Sandy
*Mr M W Byham*Mr J M Savage
*Mr P HaveronMrs J A Slyfield
Mrs P HibbertMr A E B Taylor-Smith
* Present

Mr P Betlem, Mr B A Ellis, Mr R D Frost, Mrs A E Mansell and Mr W M Marshall attended as substitutes.
Mrs C E Savage was also in attendance.


25. MINUTES

The Minutes of the Meeting held on 28th June 2004 were confirmed and signed.

26. APOLOGIES FOR ABSENCE

Apologies for absence were received from Dr J F A Blowers, Mrs P Hibbert, Dr P M Marriott, Mr J R Sandy, Mrs J A Slyfield and Mr A E B Taylor-Smith. Mr P Betlem, Mr B A Ellis, Mr R D Frost, Mrs A E Mansell and Mr W M Marshall attended as substitutes.

27. DISCLOSURE OF INTERESTS

There were no disclosures of interest made.

28. EXECUTIVE FOUR-MONTH ROLLING PROGRAMME (Agenda Item 5)

RESOLVED that the Four-Month Rolling Programme of Key Decisions be received. The Committee identified Waste and Recycling as an item to come to the November meeting.

29. COMMITTEE WORK PROGRAMME (Agenda Item 6)

RESOLVED that the Committee work programme be received.

30. REVIEW OF DEVELOPMENT CONTROL

The Committee received an update on the review of Development Control. The Committee was informed that the Review of Development Control Overview and Scrutiny Sub-Committee had met on Thursday 9th September and Monday 13th September 2004 and that evidence obtained from these meetings would be brought to a future meeting.

31. PLANNING Best Value Performance Indicators: FIRST Quarter of 2004/05 (Agenda Item 7, Appendix B)

32. LOCAL DEVELOPMENT SCHEME (Agenda Item 8, Appendix C)

The Committee considered a report on the draft Local Development Scheme, which had been agreed at the meeting of the Local Development Framework Special Interest Group on 2nd September 2004. The Committee pointed out that it had had only a limited time to consider the documents but expressed its appreciation of the work carried out by the Local Development Framework Special Interest Group. The Committee expressed concern at the title of the 'Leisure' Development Plan Document. It was felt that this did not adequately encapsulate the activities involved. It was agreed that this should be the 'Sport and Leisure' Development Plan Document.

The Committee also expressed concern that the Political Management Section in each document inconsistently described the committee process involved in the consideration of the documents. The Committee restated the importance of the Environment and Leisure Overview and Scrutiny Committee and its 'overview' role in the process and that that this process should be clearly stated under the Political Management section in each document. The Committee's preference was to consider each of the documents at the stage before the Executive would be considering recommending their adoption to the Council.

33. STATEMENT OF COMMUNITY INVOLVEMENT (Agenda Item 9, Appendix D)
34. WAVERLEY CULTURAL STRATEGY REVIEW (Agenda Item 10, Appendix E)
In considering the Action Plan, the Committee confirmed the need for the establishment of the Youth Special Interest Group (Item 1.6). The Committee wished to highlight the problem of transport in the rural areas and the particular problems of young people getting to other venues (Item 1.7).

The Committee questioned why 'Support for the development of improved facilities for athletics at Woolmer Hill' was no longer considered to be a priority. It was accepted that Godalming Leisure Needs was the main priority for the Council (Item 2.9).

With regard to 'Developing an Integrated Marketing Strategy,' the milestone 'Consider options for improving the generic marketing across the borough' was considered not to be measurable and needed amendment (Item 2.21).

The Committee considered that in regard to achieving 'a commercial cinema in the Farnham area, it was inaccurate to state that there was 'No progress made on this action'. The Committee considered that good progress had been made in the revised East Street Master Plan. (Item 2.26).

RESOLVED to make the observations set out above to the Executive and support the adoption of the updated Cultural Strategy Action Plan.

35. DRAFT WAVERLEY BOROUGH CYCLING PLAN (Agenda Item 11, Appendix F)

36. REVIEW OF FLY-TIPPING (Agenda Item 12, Appendix G)

The Committee was updated on the Executive Meeting which had been held on 6th September 2004 and which had received the report of the in-depth review undertaken by the Environment and Leisure Overview and Scrutiny Committee into fly tipping in the Borough. The Executive wished to thank the Committee for their very thorough work on this issue. The series of recommendations put forward by the Committee was of great interest to the Executive, and it had requested that it should receive a further report to the November meeting, at the latest, which would set out the costings and operational implications of the proposed service improvements.


The meeting concluded at 8.25 pm

comms/o&s3/2004-05/035