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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 13/09/2005
Annual Review 2004/05



Summary & Purpose
At the meeting of the Executive on 12th July 2005, a report of the Constitution Review Special Interest Group was considered. As part of the review of Waverley's Overview and Scrutiny process, it was agreed, inter alia, that all three Overview and Scrutiny Committees should submit an Annual Review report to Council and that these reports be considered by each Committee at their respective meetings in September.

This report details the work undertaken by the Environment and Leisure Overview and Scrutiny Committee over the municipal year 2004/05.

APPENDIX F

WAVERLEY BOROUGH Council

ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY Committee
13TH SEPTEMBER 2005

Title:
ANNUAL REVIEW 2004/05
[Wards Affected: N/A]
Summary and Purpose

At the meeting of the Executive on 12th July 2005, a report of the Constitution Review Special Interest Group was considered. As part of the review of Waverley's Overview and Scrutiny process, it was agreed, inter alia, that all three Overview and Scrutiny Committees should submit an Annual Review report to Council and that these reports be considered by each Committee at their respective meetings in September.

This report details the work undertaken by the Environment and Leisure Overview and Scrutiny Committee over the municipal year 2004/05.

A. REVIEW OF ITEMS CONSIDERED BY THE ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE 2004/05

Items considered by the Environment and Leisure Overview and Scrutiny Committee during the course of the municipal year 2004/05 year (May 2004 to April 2005) are set out below (excluding called-in items):-

Draft Waverley Borough Cycling Plan
Proposed Amendment to the A3 Hindhead Scheme by the Highway Agency
Enabling Affordable Housing in Waverley
Local Development Framework Scheme
Statement of Community Involvement
Waverley Cultural Strategy Review
Best Value and Performance Indicators
o Best Value and Local Performance Indicators : Review of Waverley's Performance in 2003/04
o Planning Best Value Performance Indicators : First Quarter of 2004/05
o Best Value and Local Performance Indicators : Review of Waverley's Performance for the first nine months of 2004/05
Budget Process 2005/06
o Draft General Fund Revenue Estimates 2005/06
o Draft Capital Programme 2005/06
o Sponsored Organisations Scheme - Applications for Revenue Funding 2005/06
o Community Partnership Fund 2005/06
Financial Strategy 2005/06 - 2007/08 Budget Strategy 2005/06
Decriminalised Parking Enforcement
Proposals for Improving Waverley's Overview and Scrutiny Process
South East Plan - Decision Making Process - Update

B. IN-DEPTH ANALYSIS

Fly tipping Review

B.1 At the meeting of the Environment and Leisure Overview and Scrutiny Committee on 15th September 2003 it was agreed that an in-depth review be carried out into the issue of fly tipping in Waverley. The Committee's review of fly tipping was informed by submissions from various organisations including Parish and Town Councils, the Royal Borough of Windsor and Maidenhead, the Police, the National Farmers Union, Hampshire County Council, Surrey County Council, the National Trust, Environment Campaigns (En Cam) and Waverley officers. In addition, several members of the public submitted their comments and views on the issue.

B.2 The Environment and Leisure Overview and Scrutiny Committee considered the outcome of the review of fly tipping and made appropriate recommendations to the Executive on the issue.

Review of Development Control

B.3 In April 2004, the Audit Commission's report on its Comprehensive Performance Assessment (CPA) of the Council found that Development Control performance was poor and not improving. This judgement was based largely on performance as measured by the Best Value Performance Indicators (BVPIs) for planning. The Committee conducted a fundamental review of the Development Control Service as part of its work programme. Evidence was obtained from a member survey, from staff interviews conducted by a sub-committee of the Environment and Leisure Overview and Scrutiny Committee and from evidence provided by other local authorities and the Planning Officers' Society, at the select committee style meeting held on 18th October 2004. On the basis of the above information and other background material reported, the Environment and Leisure Overview and Scrutiny Committee at its meeting on 12th November 2004 considered the review of Development Control, drew conclusions and made recommendations and issued a final report to the Executive meeting on 7th December. C. CALL- IN

C.1 The item, Planning Service: Current Pressures, which was considered by the Executive on 25th May 2004, was called in by four Members who requested that they would like to scrutinise the decision. The part of the decision that was called in was:

C.2 The Committee decided to endorse the Executive's decision on the understanding that the Executive would put it forward as a recommendation to the next Council meeting so that the Council could, if it wished, review the decision but that it would operate in the interim period.

C.3 At the meeting on 15th June 2004, the Executive agreed to ask the officers to report to the next meeting with detailed proposals for revised wording for the definition in the Scheme of Delegation of "small scale development" to enable the Executive to make a recommendation to the July Council. The July Council meeting duly approved a revised definition for “small scale development”.

D. EXECUTIVE CONSIDERATION OF THE IN-DEPTH REVIEWS

Fly tipping Review

D.1 The Executive considered the recommendations on fly tipping proposed by the Environment and Leisure Overview and Scrutiny Committee at its meeting on 6th September 2004. The report from the Environment and Leisure Overview and Scrutiny Committee categorised its recommendations under the themes of Education and Publicity, Enforcement and Further Provision. The report was welcomed by the Executive with a request that officers report back to them with costings and operational implications of the proposed service improvements identified. At the Executive meeting on 11th January 2005 this further report was received with specific responses to each of the recommendations and agreed that actions be implemented as appropriate.

Review of Development Control

D.2 The Executive considered the report on the review of Development Control on 7th December 2004. The Executive agreed that the recommendations be accepted in principle and taken into account by the officers in drawing up proposals for improving the service. Subsequently, the key recommendations concerning streamlining the then existing committee system, creating a unit dedicated to Enforcement work and staffing and related issues, have all been implemented.

E. WORK PROGRAMME

The items to be included on the work programme for 2005/06 for in-depth reviews were selected at the March 2005 meeting. These were:-

(i) Exploring current issues regarding mobile phone technology;

(iii) Haslemere Museum - (reserve item)

Recommendation

It is recommended that the Committee endorse the report for submission to the Executive and Council.

Background Papers (CEx)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

CONTACT OFFICER:

Name: Roger Standing Telephone: 01483 523221

comms/o&s3/2005-06/032