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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 19/04/2005
Minutes




105
MINUTES of the SPECIAL MEETING of the EXECUTIVE held on 19th April 2005
(To be read in conjunction with the Agenda for the Meeting)
*Miss G B W Ferguson (Chairman)*Mr C H Mansell
*Mrs C E Savage (Vice-Chairman)*Mr K T Reed
*Mr S D Edge*Mr J E Robini
*Mr B Grainger-Jones*Mr V K Scrivens
*Mr P Haveron
* Present
Mr M H W Band, Mr L C Bate and Mr J R Sandy were also present.
Mr Sandy spoke on Agenda Item 5.

364. MINUTES (Agenda Item 1)

The Minutes of the Meeting of the Executive held on 5th April 2005 were confirmed and signed.

365. APOLOGIES FOR ABSENCE (Agenda Item 2)

There were no apologies for absence.

366. DISCLOSURE OF INTERESTS (Agenda Item 3)

There were no disclosures of interest received.

367. QUESTIONS (Agenda Item 4)

There were no questions received in accordance with Procedure Rule 10.

368 WASTE MANAGEMENT SERVICES CONTRACT - TENDER EVALUATION AND PROPOSED AWARD OF CONTRACT (Agenda Item 5; Appendix A)

Part of the discussion on this item was held in open session. Part of the discussion was held in exempt session (see Minute Nos. 369 and 370 below).

369 EXCLUSION OF PRESS AND PUBLIC (Agenda Item 7)

370. WASTE MANAGEMENT SERVICES CONTRACT - TENDER EVALUATION AND PROPOSED AWARD OF CONTRACT (Agenda Item 5)

Some details of the report were considered in closed session as indicated above.

After considering detailed evaluations of all of the tenders received in exempt session, the meeting reverted to open session for the decision which was as follows:-

RESOLVED to RECOMMEND to COUNCIL that
371. GROUNDS MAINTENANCE SERVICE CONTRACT - TENDER EVALUATION AND PROPOSED AWARD OF CONTRACT (Agenda Item 6; Appendix B)

RESOLVED to RECOMMEND to COUNCIL that:-

1. Contractor B (referred to in (Exempt) Annexe 2 to Appendix B) be the Council's preferred contractor for the grounds maintenance contract for the period 1st November 2005 to 31st October 2012; 2. officers be instructed to negotiate the detailed contractual terms and subject to the Director of Finance, Director of Environment and Leisure and the Solicitor to the Council being satisfied with the agreed terms, to award the contract to Contractor B; 3. the contract be awarded on the basis of the current service level for the remainder of this financial year; and 4. the draft revenue estimates for 2006/07 reflect Contractor B’s cost of implementing Option (ii), Dedicated Site-specific staff and 10,000 towards Option (iii) Weekend Roving Staff Patrols, to be called upon as required.

The meeting concluded at 6.52 pm.





Chairman





comms/executive/2005-06/013 43620