AGENDA 16TH OCTOBER 2007 : Council on 16/10/2007

Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 16/10/2007
AGENDA 16TH OCTOBER 2007

Summary & Purpose

Fax No: 01483-523475
Your ref:
Our ref:
When calling please ask for: Emma McQuillan
Direct line: 01483 523351
E-mail: emcquillan@waverley.gov.uk
Date: 5th October 2007

To: All Members of the Council

Dear Councillor

COUNCIL MEETING - TUESDAY 16TH OCTOBER 2007

A Meeting of the WAVERLEY BOROUGH COUNCIL will be held in the COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING on TUESDAY, 16TH OCTOBER 2007 at *7.00 p.m. and you are hereby summoned to attend such meeting.

The Agenda for the Meeting is set out below.

Prior to the commencement of the Meeting, prayers will be led by Reverend John Bundock of Holy Trinity Church in Bramley.

Yours sincerely

Chief Executive

* This meeting will be webcast and can be viewed by visiting
http://www.waverley.ukcouncil.net/ and will
be preceded by an open public question time at 6.30 p.m.

AGENDA

1. MINUTES

To confirm the Minutes of the Meeting of the Council held on 17th July 2007 (herewith).

2. APOLOGIES FOR ABSENCE

The Mayor to report apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from Members declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

4. MAYOR’S ANNOUNCEMENTS

5. QUESTIONS FROM MEMBERS OF THE PUBLIC

To answer the following questions received from members of the public in accordance with Procedure Rule 10:-

i. from Mr J Price of Farnham

“Waverley residents are acutely aware of the excellent historic environment they possess in the area. Farnham Town for example has many listed buildings, is understood to be one of the five prettiest towns in the South East and has one of the oldest civic societies in the country founded nearly 100 years ago. English Heritage, for some years has been encouraging Local Authorities to appoint an elected Member to act as a Historic Environment (HE) Champion to help enable HE resources to be better used and protected. English Heritage lists on its Web ‘HELM’ site over 200 authorities who have appointed Champions. Waverley is on this list. Could the Council state who is our Historic Environment Champion, publicise the appointment with an article in the Link, together with publicity on its website, and provide an annual report for the public on its involvement with the Historic Environment?”

ii. from Mr Murphy of Farnham

"Following recently released information it appears that Crest Nicholson Sainsbury's will walk away with at least Ł20,000,000 profit, whereas Waverley Borough Council will be lucky to break even. Not much of a deal for Waverley's residents.

So one has to ask how much Council Tax payers' money has been spent promoting the so-called "East Street Regeneration" from the initial conception up to the present time.

It would be useful if we could have the total amount broken down under various headings, such as:-

1. Officers' time and associated overheads

2. Costs of publicity, consultations, exhibitions, forums, polls and reports etc

3. Costs of property acquisition and how they were funded

4. Cost of outside consultants for

i. Legal;

ii. Planning;

iii. Financial;

iv. And other aspects of the development

5. A prediction of the ongoing costs of continuing with this scheme on an average day pricing would be helpful.

None of these figures are seen as being commercially sensitive and we have a right to know how much of our money has been spent with whom and for what".

iii. from Mrs A Thurston of Farnham

“It is stated in the brochure ‘East Street – getting it right for Farnham’, that parking will be in an undercroft car park taking 150 cars, and in a multi-storey car park with space for 235 cars. The existing Sainsbury’s car park, which is to remain, has 220 spaces. This gives a total of 605 spaces.

It is understood that in the development there would be 400 public car-parking spaces, as a required element, and one space for each of the residential units. This makes a total of 630. Will the shortfall of 25 spaces be taken off the public or the private parking allocation?”

iv. from Mr D Wylde from Farnham

“Is the transfer of land from WBC to CNS a sale of freehold or sale on long leasehold; if so, what is the duration of the lease and what is the ground rent?”

v. from Mrs C Sandars of Farnham

“When we are told in the news and national press that there is now an over-supply of apartments in the South, please could you tell me how the Council plans to achieve a balanced mix of affordable housing for applicants from the Waverley Housing Waiting List who have asked to be housed in Farnham whilst the East Street development scheme still appears to offer nothing but apartments for both market and affordable provision? For instance, are there plans to provide affordable housing for families elsewhere in Farnham?”

vi. from Mr R Sandars of Farnham

“How many trees are there at present in the East Street Area of Opportunity, as outlined in the recent brochure ‘East Street - Getting it Right of Farnham’ and how many of these will be cut down in order to allow the latest redevelopment proposals to go ahead, and please may I have a separate figure for those additional trees that will have to come down to allow the extended site area to cross the River Wey and intrude into the Farnham bypass Area of Strategic Visual Importance?”

6. QUESTION TIME

To answer any questions received in accordance with Procedure Rule 11.2.

7. NOTICE OF MOTION

To receive the following notice of motion in accordance with Procedure Rule 12.1 from Cllr D J Munro:-

'This Council:

1. Notes with great concern that, with Government support, the Post Office intends to close 17% of its post offices nationally, and that it will be undertaking an area review in the New Year to identify which post offices in Waverley will close;

2. Considers that post offices are an essential part of the social fabric of our borough and therefore feels strongly that a comprehensive network of post offices must be retained; and

3. Pledges to fight inappropriate and excessive closures by all the means at its disposal.'

In accordance with Procedure Rule 12.3 (b), the Leader of the Council has agreed that it is convenient and conducive to the despatch of business for the motion to be dealt with at the meeting.

8. MINUTES OF THE EXECUTIVE AND COMMITTEES

(a) To receive the minutes of the meetings of the Executive held on:-

(i) 4th September 2007 (herewith - coloured grey);

(ii) 2nd October 2007 (herewith - coloured grey);

(iii) 8th October 2007 (to follow); and

(b) To receive the minutes of the meetings of the Joint Planning Management Committee held on:-

(i) 28th August 2007 (herewith - coloured yellow); and

(ii) 3rd September 2007 (herewith - coloured yellow);

(c) To receive the minutes of the meeting of the Licensing and Regulatory Committee held on 9th October 2007 (to follow); and

(d) To receive the minutes of the meeting of the Audit Committee held on 25th September 2007 (herewith - coloured lavender).

10. EXCLUSION OF PRESS AND PUBLIC

To consider the following motion, to be moved by the Mayor, where appropriate:-

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of any matter on this agenda on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part I of Schedule 12A of the Local Government Act 1972 (to be identified at the meeting).

Comms/council/2007-08/031 agenda