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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 03/02/2004
AGENDA 3RD FEBRUARY 2004




Robin Pellow
Head of Committee and Member Services
Fax No: 01483-523475
Your ref:
Our ref:
When calling please ask for: D R Bennett
Direct line: 01483 523226
E-mail: dbennett@waverley.gov.uk
Date: 23rd January 2004

To: All Members of the EXECUTIVE (Agenda pages and Appendix A to other Members for Information)



Membership of the Executive
Dear Sir/Madam

A meeting of the Executive will be held as follows:-

DATE: Tuesday, 3RD FEBRuary 2004

TIME: *7.00 P.M

PLACE: COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING

Yours faithfully





CHRISTINE L POINTER
Chief Executive

*This meeting will be preceded by an open public question time
beginning at 6.45 p.m.

NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc, in advance of the meeting with the appropriate officer.
AGENDA

1. MINUTES

To confirm the Minutes of the Meeting held on 6th January 2004 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972 and in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS

The Chairman to respond to any questions received from members of the public of which notice has been given in accordance with Procedure Rule 10.

5. EXECUTIVE FOUR MONTH ROLLING PROGRAMME
[Wards Affected: N/A]

To adopt the four month rolling programme of key decisions for Waverley Borough Council attached at Appendix A – for all members of the Council.

6. BUDGET 2004/2005 AND FINANCIAL STRATEGY
[Wards Affected: All]

To consider the reports at Appendix B – to follow.

(i) General Fund Capital Programme (B.1)
(ii) General Fund Revenue Estimates/Council Tax Levels (B.2)
(iii) Housing Revenue Account Capital Programme (B.3)
(iv) Housing Revenue Account Revenue Estimates and Rent Levels (B.4)

7. NNDR – DISCRETIONARY RATE RELIEF
[Wards Affected: All]

8. SPONSORED ORGANISATION SCHEME – APPLICATIONS FOR REVENUE FUNDING 2004/2005
[Wards Affected: All]
1. the Waverley Community Mediation Service be admitted to the Sponsored Organisation Scheme for 2004/05; and
9. MATCHED FUNDING PROVISION 2003/2004 - HAMBLEDON CRICKET GREEN PAVILION
[Ward Affected: Witley and Hambledon]

The purpose of the report at Appendix E is to consider the Hambledon Cricket Green Pavilion Project, which was awarded a matched-funding provision grant in 2003/2004.

Recommendation

That the existing matched-funding grant offer of 20,000 in 2003/2004 for the Hambledon Cricket Pavilion be maintained at this grant offer, towards the amended total project costs of 70,000.


10. TREASURY MANAGEMENT POLICY
[Wards Affected: N/A]

11. PRUDENTIAL CODE FOR CAPITAL FINANCE IN LOCAL AUTHORITIES
[Wards Affected: N/A]

The purpose of the report at Appendix G is to seek the Executive’s approval of the Capital Finance Prudential Indicators as required by the Chartered Institute of Public Finance and Accountancy’s (CIPFA’s) Prudential Code. The detailed requirements of the Code were reported to the Executive in January. This report must be considered in conjunction with the budget setting report and the Treasury Management Policy report also on this agenda.

Recommendation

That the Executive approves the Prudential Indicators 1 to 6 as outlined in the report.

12. BUDGET MONITORING REPORT
[Wards Affected: N/A]

To consider the report at Appendix H - to follow.

13. BEST VALUE AND LOCAL PERFORMANCE INDICATORS: REVIEW OF WAVERLEY’S PERFORMANCE WITHIN THE FIRST SIX MONTHS OF 2003/04 AND PROPOSED TARGETS FOR 2006/07
[Wards Affected: All]

[The following reports (14-16) are scheduled to be considered by the relevant Overview and Scrutiny Committees on 26th and 27th January. The reports are reproduced as part of this agenda and the views of the Overview and Scrutiny Committees will be conveyed to the Executive.]

14. ELECTRONIC GOVERNMENT FOR CUSTOMER SERVICE DELIVERY - LOCALITY OFFICES PROJECT
[Wards Affected: Farnham, Haslemere
and Cranleigh Wards]

To consider the report at Appendix J.

This report reviews the pilot project at Farnham Locality Office and proposes that it be extended.

15. REVIEW OF THE ROLE OF THE MAYOR
[Wards Affected: N/A]

To consider the report at Appendix K.

This report sets out the different roles of the Mayor and related financial issues.

16. RE-FOCUS OF RESOURCES IN REPAIR AND MAINTENANCE TO IMPROVE CUSTOMER SERVICE
[Wards Affected: All]

To consider the report at Appendix L.

This report outlines proposals to re-focus the Repairs and Maintenance Service to improve customer services to Waverley’s tenants.

17. OVERVIEW AND SCRUTINY COMMITTEES - ANY OTHER MATTERS

To consider any other matters from Overview and Scrutiny Committees which may require consideration.

18. LEISURE SERVICES BEST VALUE FUNDAMENTAL SERVICE REVIEW
[Wards Affected: All]
Sport & Recreation
Parks & Open Spaces
1. accepts the report and Annexes 1 and 3 thereof detailing the findings of the review; and 2. adopts the Action Plans appended at Annexes 2 and 4 of the report as the basis for improving services.

19. CAR PARKING STANDARDS FOR SURREY - DESIGNATION OF PARKING ZONES
[Wards Affected: All]

In February 2003, Surrey County Council adopted a “Parking Strategy for Surrey” as Supplementary Planning Guidance. An integral part of the local implementation of the Strategy is the designation, by the District Councils, of parking zones. The main purpose of the report Appendix N is to seek authorisation for the designation of the proposed parking zones in Waverley, as the basis for public consultation.

Recommendation

That the proposed parking zones identified on the plans attached as Annexes 2-5 to the report be approved as the basis for public consultation and that, following discussions with GOSE, officers report back on the proposed consultation process.

20. A PLAYING PITCH STRATEGY FOR WAVERLEY
[Wards Affected: All]

The purpose of the report at Appendix O is to present to the Executive the findings of the Playing Pitch Strategy which was commissioned in 2003.

Recommendation

The Executive is recommended:

21. LAND DRAINAGE AND FLOOD DEFENCE - POLICY AND PROGRAMME REVIEW
[Wards Affected: All]

22. LEASE OF LAND TO HASLEMERE LAWN TENNIS CLUB
[Wards Affected: Haslemere East and Grayswood]

The purpose of the report at Appendix Q is to seek approval of the grant of a lease of 27 years to Haslemere Lawn Tennis Club for the site of a mini tennis court.

Recommendation

It is recommended that the land shown outlined on the submitted plan is leased to Haslemere Lawn Tennis Club for a term of 27 years on similar terms and conditions as their existing lease with the exception of the rent, any further terms and conditions to be negotiated by the Property and Development Manager.

23. REPORT OF THE MEMBER/TENANTS’ SPECIAL INTEREST GROUP
[Wards Affected: N/A]

The report of the Member/Tenants’ Special Interest Group is to follow - Appendix R.

24. ANNUAL AUDIT LETTER 2002/2003
[Wards Affected: N/A]

The Audit Commission has completed its audit of the Council's accounts for 2002/2003 and the accounts are now available to all Council members and for public inspection by local electors. The report at Appendix S summarises the District Auditor’s comments as contained in the Annual Audit letter.

Recommendation

It is recommended that the report be received and noted.

25. 2004 PAY CLAIM
[Wards Affected: N/A]

The Executive will be informed on progress regarding the current negotiations.

26. STANDARDS COMMITTEE – APPOINTMENT OF TOWN AND PARISH COUNCIL REPRESENTATIVE
[Wards Affected: All]

27. FRENSHAM PAROCHIAL CHARITY TRUST - APPOINTMENT OF ADDITIONAL REPRESENTATIVE
[Ward Affected: Frensham, Dockenfield
and Tilford]

The Council has been notified by the Honorary Secretary of the Frensham Parochial Charity Trust that, following statutory changes in the membership of the Trust Committee, it now requires a third Waverley representative, in addition to the existing representatives, Mr J L Chuter and Mrs P Hibbert. Mr L C Bate, one of the existing ward members, has indicated that he is willing to serve.

Recommendation
28. DRAFT CALENDAR OF MEETINGS 2004/05
[Wards Affected: N/A]
29. WEBCASTING
[Wards Affected: N/A]

To consider the report at Appendix U (to follow).

30. COUNCIL TAX – DISCOUNTS FOR SECOND HOMES AND LONG TERM EMPTY PROPERTIES
[Wards Affected: N/A]

It is recommended that, in accordance with Section 101 of the Local Government Act 1972, the Executive determine as follows:

31. ACTION TAKEN SINCE LAST MEETING

To note any decisions taken by the Chief Executive after consultation with the Chairman and Vice-Chairman since the last meeting. The Register of Decisions will be laid on the table half an hour before the meeting.

32. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-


Recommendation

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item(s) there would be disclosure to them of exempt information (as defined by Section 1001 of the Act) of the description specified in those paragraphs of Part 1 of Schedule 12A to the Act (to be identified at the meeting).

33. PROPERTIES IN WITLEY - OUTSTANDING CLAIM
[Ward Affected: Witley and Hambledon]

To consider the report at (Exempt) Appendix W (to follow).

34. ANY OTHER MATTERS TO BE CONSIDERED IN EXEMPT SESSION

To consider matters, if any, relating to aspects of any reports on the agenda which, it is felt, may need to be considered in exempt session.

For further information or assistance, please telephone Robin Pellow,
Head of Committee and Member Services on extension 3222 or 01483 543222
comms/executive/2003-2004/428