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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 13/09/2005
Minutes of the Meeting held on 13th September 2005




MINUTES of the MEETING of
the ENVIRONMENT AND
LEISURE OVERVIEW AND
SCRUTINY COMMITTEE held
on 13TH SEPTEMBER 2005


(To be read in conjunction with the Agenda for the Meeting)

* Mr J R Sandy (Chairman) *Mrs L S R Hodgson
* Mrs M V M Hunt (Vice Chairman) *Mrs S R Jacobs
* Mr M H W Band Dr P M Marriott
*Dr J F A Blowers *Mrs P N Mitchell
*Mr M W Byham *Mr J M Savage
*Mr R D Frost Mrs J A Slyfield
* Mr P D Harmer Ms M Taylor
*Mrs P Hibbert *Mr A E B Taylor-Smith
* Present

Mr Duckett attended as a substitute.

99. MINUTES

The Minutes of the Meetings held on 4th and 13th July 2005 were confirmed and signed.

100. APOLOGIES FOR ABSENCE
101. DISCLOSURE OF INTERESTS

The following interests were declared at the meeting in relation to items on the agenda:

Personal - Mr M H W Band, Dr J F W Blowers, Mr P D Harmer, Mrs P N Mitchell and Mr J R Sandy as Waverley representatives on outside organisations (Item 8); and

Personal and Prejudicial - Mr P D Harmer as a member of Surrey County Council (Items 14 and 16).

102. QUESTIONS BY MEMBERS OF THE PUBLIC

The following question was received from Mrs Anne Cooper:

“Would the Committee agree that Waverley’s Cultural Strategy for theatre should now be reviewed to take account of new information? Its present policies are based on decisions taken in 1999 and on the information available at that time. If such a review has taken place recently, can the reasons for keeping to the present policies be made public?”

The following response was given by the Chairman:

103. EXECUTIVE FOUR-MONTH ROLLING PROGRAMME
[Wards Affected: N/A]

RESOLVED: That the Executive Four-Month Rolling Programme be noted.

104. COMMITTEE WORK PROGRAMME: IN-DEPTH REVIEWS
[Wards Affected: N/A]
105. PROPOSED EXTENSION TO THE HASLEMERE CONSERVATION AREA
[Wards Affected: South Haslemere]
Mr & Mrs Ellis have since clarified their representation as an objection to the plan; and

The Historic Buildings Officer at Surrey County Council had since submitted a letter (circulated) updating his earlier objection stating that his view had changed and he now supported the proposal.

106. BVPIs AND LOPIs – FIRST QUARTER OF 2005/6
[Wards Affected: ALL]

The Committee received a report giving details of Waverley’s performance during the first three months of 2005/06 in respect of the best value and local performance indicators falling within the remit of the Environment and Leisure Overview and Scrutiny Committee. The report also identified new indicators introduced in 2005/6 and the Committee was invited to add to these.

The Committee made a number of observations about the way indicators were measured and felt that use of a 12 month rolling average would be helpful. There was also some discussion about the inclusion of an indicator on monitoring the cleanliness of public toilets. Members heard that no national PI existed to measure this but that a local indicator might be explored as part of the Council’s cleaning contract. It was also agreed to add BVPI 218a and 218b relating to abandoned vehicles to the key indicators list. Members also wanted to monitor fly tipping performance to follow up their earlier in-depth review.

107. SPONSORED ORGANISATION SCHEME 2006-2007 GRANT ELIGIBILITY, CRITERIA AND TIMETABLE
[Ward Affected: All]

The Committee received a report inviting them to consider the grant eligibility, criteria and timetable for assessing applications for the Sponsored Organisation Scheme in 2006/7.

RESOLVED: That the Committee support the grant eligibility, criteria and timetable.

108. COMMUNITY PARTNERSHIP FUND
1) The Community Partnerships Fund be continued in 2006/07; 2) The Application Guidance for the Community Partnerships Fund, 2006/07, including grant criteria and project eligibility be approved; 3) The proposals for continuing the Area Partnership Groups to assist with the grant assessments be approved;

4) The proposed timetable for grant awards in 2006/07 be approved; and

5) That the Executive look again at whether, for the 2006/07 bidding round, projects which improve services and facilities for young people should be given priority over other types of project.

109. UPDATE ON OUTSIDE BODIES REVIEW
[Wards Affected: ALL]

The Committee heard an oral update on the progress of the Outside Bodies Review. Officers were making steady, but slow, progress. Approaches have been made to neighbouring Borough Councils and Surrey County Council for more details on any corresponding surveys and useful information had been received to date from Mole Valley and Runnymede Borough Councils.

RESOLVED: That the Committee note progress so far and Members be encouraged to return any outstanding questionnaires as soon as possible.

110. RESPONSE TO THE CONSULTATION ON THE LOCAL DEVELOPMENT FRAMEWORK – DRAFT CORE STRATEGY PRINCIPLES
[Wards Affected: ALL]

The Committee received a report on the Local Development Framework draft Core Strategy Option and Policies document which was subject to formal public consultation between 27th June and 19th August 2005. Officers reported that they had received around 2000 responses and had summarised the key points in an email which was tabled at the meeting. It was reported that there was still much work to do, and that an extension would be needed, enabling a discussion at Council in December.

There was some discussion about the ‘Vision’ set out in the document and whether it should be a statement or an aim. Members asked that this should be improved to make it clearer, more focused and a statement of aspiration for the Borough. Members also asked if new points on health and education services could be included. Officers were also asked to include some indication of the level of change that would trigger a review of the core strategy. Other points included the suggestion that bullet point 4 should read ‘access to’ and that there should be a reference to improvement of non high quality land as well as high quality land.

RESOLVED: That the Committee forward its comments on the representations to the Executive, and that the proposed timetable be noted.

111. ANNUAL REVIEW report
[Wards Affected: ALL]

The Committee received a report detailing the work undertaken by the Environment and Leisure Overview and Scrutiny Committee over the municipal year 2004/5.

112. a NEW DEVELOPMENT MANAGEMENT COMMITTEE SYSTEM
[Wards Affected: ALL]
Some Members felt strongly that there had been no proper analysis of objectives for the change, or its impact on resources, quality of decisions and the impact on performance;

There was a general concern about the change process and worries that the proposed system would be more bureaucratic and complex for both Members and applicants;

Some Members still had worries that public confidence might be undermined because of the weakening of the local link and that this could result in more appeals and therefore increase administration and cost;

Members felt that other factors slowing decision–making, such as delays in finalising legal agreements, needed more work;

Members were worried about the impact of deferrals for site inspections, as this could lead to decisions being deferred for 6 weeks; and

The Committee wanted pre-application discussions to be more readily available for minor applications.

113. DECRIMINALISED PARKING ENFORCEMENT
[Wards Affected: ALL]

RESOLVED: That:-

1. the Environment and Leisure Overview and Scrutiny Committee supports the Executive’s resolutions;

(i) to advise Surrey County Council that it is prepared to manage the enforcement of decriminalised on-street parking enforcement in the Borough of Waverley on condition that SCC funds the provision of a minimum of four full-time equivalent Parking Attendants and the appropriate level of supporting management, administrative and Notice processing staff; and (ii) that the Director of Environment and Leisure and Head of Legal Services be authorised to agree the detailed terms and conditions of an Agency Agreement for the management by Waverley Borough Council of Decriminalised Parking Enforcement in the Borough of Waverley;

2. the above observations of the Committee are reported to the Executive for consideration at its meeting of
11th October 2005.

114. SURREY HILLS AONB ORGANISATION
[Wards Affected: See report]

RESOLVED: That the Committee supports the proposals to make an `in principle` commitment to sign the new Memorandum of Agreement and then considers the financial implications as part of the Sponsored Organisation Scheme.

115. MRS LOUISE GOODFELLOW The meeting concluded at 10.46 pm



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