Waverley Borough Council Committee System - Committee Document
Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 17/01/2006
Agenda
Fax No
: 01483 523475
Your ref:
Our ref:
When calling please ask for
: Gill Dally
Direct line:
01483 523226
E-mail:
gdally@waverley.gov.uk
Date
: 5th January 2006
To: All Members and Substitute
Members of the ENVIRONMENT
AND LEISURE OVERVIEW AND
SCRUTINY COMMITTEE
Membership of the Environment and Leisure Overview and Scrutiny Committee
Mr J R Sandy (Chairman)
Mrs S R Jacobs
Mrs M V M Hunt (Vice Chairman)
Dr P M Marriott
Mr M H W Band
Mrs P N Mitchell
Dr J F A Blowers
Mr J M Savage
Mr M W Byham
Mrs J A Slyfield
Mr R D Frost
Ms M Taylor
Mr P D Harmer
Mr A E B Taylor-Smith
Mrs P Hibbert
Mr R C Terry
Mrs L S R Hodgson
Substitute Members
Liberal Democrat
Conservative
Independent
Mr W M Marshall
Mrs P Ellis
Mr V Duckett
Mr A Rayner
Mr B A Ellis
Mrs A E Mansell
Mr P B Isherwood
Mr B G Shelley
Mr J C S Mackie
Vacant
Dear Sir/Madam
A meeting of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE will be held as follows: -
DATE: TUESDAY 17th JANUARY 2006
TIME: 7.00 P.M.
PLACE: COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING
The Agenda for the meeting is set out below.
Yours faithfully
CHRISTINE L POINTER
Chief Executive
NOTE FOR MEMBERS
Contact officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA
1.
INFORMAL PUBLIC QUESTION TIME
The Chairman to receive any questions from members of the public.
2.
MINUTES
To confirm the Minutes of the Meetings held on 28th November and 1st December 2005 (to be laid on the table half an hour before the meeting).
3.
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
To receive apologies for absence and to report any substitutions.
4.
DISCLOSURE OF INTERESTS
To receive from Members declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.
5.
QUESTIONS BY MEMBERS OF THE PUBLIC
The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10.
FORWARD WORK PROGRAMME
6.0
ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE – FUTURE ITEMS
[Wards Affected: N/A]
To note the programme of future items to be discussed by this Committee, attached at
Appendix A
.
6.1
EXECUTIVE FOUR-MONTH ROLLING PROGRAMME
[Wards Affected: N/A]
To receive, for information, the four month rolling programme of key decisions to be considered by the Executive at its meeting on 10th January 2006, attached as
Appendix B
, and to note the progress on items relevant to this Committee which are set out at
Appendix C
.
6.2
Committee Work Programme: In-Depth Reviews
[Wards Affected: N/A]
Items included on the work programme for 2005/6 in-depth reviews are: -
i) Exploring current issues regarding mobile phone technology;
ii) Surrey County Council Highways Department input into development control decisions; and
iii) Haslemere Museum. (Reserve item)
7.
REVIEW OF REPRESENTATION ON OUTSIDE BODIES
[Wards Affected: All]
The Community Overview and Scrutiny Committee initiated a review of the representation the Council has on outside bodies where Council nominees are appointed. The purpose of the review was to examine current practice and to recommend ways to improve it where appropriate. The report at
Appendix D
advises of the findings of a survey undertaken amongst Waverley representatives and outside bodies. It suggests that the Council could consider adopting a more strategic approach to representation on outside bodies, whilst encouraging ward councillors in their community partnership and leadership role to make local arrangements with organisations in their wards. It is proposed that the activities of formally appointed Council representatives should provide an annual report and that a ‘role description’ for Waverley representatives be approved.
Recommendations
It is recommended that members consider the following:
1. the survey of Outside Bodies be noted;
2. a system of classification against which the Council can select and prioritise organisations to receive formal representation from a Waverley appointed Councillor or representative be established (Annexe 3 to the report)
3. ward members maintain links with local Outside Bodies and also encourage representation amongst Town and Parish Councils
4. a clear role description be developed that could assist both outside bodies and Waverley representatives to understand their respective roles and to manage expectations.
5. Initiate a system of annual reporting by Representatives. Firstly a brief pro-forma confirming key information about the Outside Body to be completed and returned to ensure the council holds up to date information (see Annexe 4 to the report). Secondly a short annual report on the activity of the representatives activities regarding the outside body to be introduced for publication on the Waverley website. The process to be overseen by Committee Services.
6. Appoint to outside bodies on a bi-annual rather than an annual basis in order to ensure a level of consistency of representation and reduce the work associated with appointments. Such a system could begin in 2007, (and all of the appointments made in 2005 should run to 2007), except for where a member wishes to resign as a Waverley nominee.
7. The current list of ninety outside bodies is rationalised to meet the new criteria/classification. An example list to work from is included at Annexe 5 to the report.
PERFORMANCE ISSUES
8.
BEST VALUE AND LOCAL PERFORMANCE INDICATORS – SECOND QUARTER
[Wards Affected: All]
The report, attached at
Appendix E
, describes Waverley’s performance during the second quarter of 2005/6 in respect of the best value and local performance indicators that the Committee resolved to monitor during the year.
Recommendation
It is recommended that the Committee considers the information presented in the report and draws the Executive’s attention to any specific issues it sees fit.
BUDGET ISSUES
9.
REVENUE ESTIMATES
[Wards Affected: All]
The report attached at
Appendix F
Recommendation
It is recommended that the Committee give further consideration to the draft General Fund Estimates for the services within its remit, including the proposed Budget Reductions.
10.
CAPITAL PROGRAMME
[Wards Affected: All]
The report attached at
Appendix G
Recommendation
It is recommended that the Committee inform the Executive of its views on the draft Capital Programme for the services within its remit.
11.
SPONSORED ORGANISATION SCHEME – APPLICATIONS FOR REVENUE
FUNDING 2006/07
[Wards Affected All]
The purpose of the report at
Appendix H
is to consider the applications from the Sponsored Organisations for revenue funding in 2006/07.
The report details the assessment of applications against the approved Sponsored Organisation Scheme criteria and provides recommendations for funding.
Recommendation
It is recommended that the Committee considers:-
1. the Sponsored Organisation Scheme applications within its remit as detailed in Annexe 1 to the report and makes grant recommendations to assist the Executive in its consideration of all applications on 7th February 2006; and
2. the proposal to contribute to the Waverley Voluntary Grants Panel in 2006/07 at the same level as 2005/06, £49,455.
12.
EXCLUSION OF PRESS AND PUBLIC
To consider the following recommendation on the motion of the Chairman: -
Recommendation
That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of Part I of Schedule 12A to the Act (
to be identified, as necessary, at the meeting
).
13.
ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION
To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.
For further information or assistance, please telephone Gill Dally,
Committee Secretary on extension 3226 or 01483 523226.
Comms/O&S3/05-06/ 061.doc