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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 17/01/2006
Agenda




Fax No: 01483 523475
Your ref:
Our ref:
When calling please ask for: Gill Dally
Direct line: 01483 523226
E-mail: gdally@waverley.gov.uk
Date: 5th January 2006



To: All Members and Substitute
Members of the ENVIRONMENT
AND LEISURE OVERVIEW AND
SCRUTINY COMMITTEE



Membership of the Environment and Leisure Overview and Scrutiny Committee

Mr J R Sandy (Chairman) Mrs S R Jacobs
Mrs M V M Hunt (Vice Chairman) Dr P M Marriott
Mr M H W Band Mrs P N Mitchell
Dr J F A Blowers Mr J M Savage
Mr M W Byham Mrs J A Slyfield
Mr R D Frost Ms M Taylor
Mr P D Harmer Mr A E B Taylor-Smith
Mrs P Hibbert Mr R C Terry
Mrs L S R Hodgson
Substitute Members

Liberal Democrat Conservative Independent

Mr W M Marshall Mrs P EllisMr V Duckett
Mr A Rayner Mr B A Ellis
Mrs A E Mansell Mr P B Isherwood
Mr B G Shelley Mr J C S Mackie
Vacant

Dear Sir/Madam

A meeting of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE will be held as follows: -
The Agenda for the meeting is set out below.

Yours faithfully

CHRISTINE L POINTER
Chief Executive
NOTE FOR MEMBERS

Contact officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.

AGENDA

1. INFORMAL PUBLIC QUESTION TIME

The Chairman to receive any questions from members of the public.

2. MINUTES

To confirm the Minutes of the Meetings held on 28th November and 1st December 2005 (to be laid on the table half an hour before the meeting).

3. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

To receive apologies for absence and to report any substitutions.

4. DISCLOSURE OF INTERESTS
5. QUESTIONS BY MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10.


FORWARD WORK PROGRAMME

6.0 ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE – FUTURE ITEMS
[Wards Affected: N/A]

6.1 EXECUTIVE FOUR-MONTH ROLLING PROGRAMME
[Wards Affected: N/A]
To receive, for information, the four month rolling programme of key decisions to be considered by the Executive at its meeting on 10th January 2006, attached as Appendix B, and to note the progress on items relevant to this Committee which are set out at Appendix C.

6.2 Committee Work Programme: In-Depth Reviews
[Wards Affected: N/A]

Items included on the work programme for 2005/6 in-depth reviews are: -

i) Exploring current issues regarding mobile phone technology;
ii) Surrey County Council Highways Department input into development control decisions; and
iii) Haslemere Museum. (Reserve item)



7. REVIEW OF REPRESENTATION ON OUTSIDE BODIES
[Wards Affected: All]

Recommendations

1. the survey of Outside Bodies be noted; 2. a system of classification against which the Council can select and prioritise organisations to receive formal representation from a Waverley appointed Councillor or representative be established (Annexe 3 to the report) 3. ward members maintain links with local Outside Bodies and also encourage representation amongst Town and Parish Councils 4. a clear role description be developed that could assist both outside bodies and Waverley representatives to understand their respective roles and to manage expectations. 5. Initiate a system of annual reporting by Representatives. Firstly a brief pro-forma confirming key information about the Outside Body to be completed and returned to ensure the council holds up to date information (see Annexe 4 to the report). Secondly a short annual report on the activity of the representatives activities regarding the outside body to be introduced for publication on the Waverley website. The process to be overseen by Committee Services. 6. Appoint to outside bodies on a bi-annual rather than an annual basis in order to ensure a level of consistency of representation and reduce the work associated with appointments. Such a system could begin in 2007, (and all of the appointments made in 2005 should run to 2007), except for where a member wishes to resign as a Waverley nominee. 7. The current list of ninety outside bodies is rationalised to meet the new criteria/classification. An example list to work from is included at Annexe 5 to the report.




PERFORMANCE ISSUES

8. BEST VALUE AND LOCAL PERFORMANCE INDICATORS – SECOND QUARTER
[Wards Affected: All]



BUDGET ISSUES
9. REVENUE ESTIMATES 10. CAPITAL PROGRAMME

11. SPONSORED ORGANISATION SCHEME – APPLICATIONS FOR REVENUE FUNDING 2006/07
[Wards Affected All]
Recommendation

It is recommended that the Committee considers:-

12. EXCLUSION OF PRESS AND PUBLIC

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of Part I of Schedule 12A to the Act (to be identified, as necessary, at the meeting).

13. ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.

For further information or assistance, please telephone Gill Dally,
Committee Secretary on extension 3226 or 01483 523226.

Comms/O&S3/05-06/ 061.doc