Waverley Borough Council Committee System - Committee Document
Meeting of the Community Overview and Scrutiny Committee held on 10/09/2007
Agenda
Fax No:
01483-523475
Your ref:
Our ref:
When calling please ask for:
Maureen Brown
Direct line:
01483 523492
E-mail:
mbrown@waverley.gov.uk
Date:
30th August
2007
To: All Members and Substitute
Members of the Community
Overview and Scrutiny Committee
(Other Members for Information)
Membership of the Community Overview and Scrutiny Committee
Cllr V Duckett (Chairman)
Cllr Mrs N Warner-O’Neill (Vice-Chairman)
Cllr C R Baily
Cllr Mrs G M Beel
Cllr Mrs E Cable
Cllr M Causey
Cllr S P Connolly
Cllr Mrs P Ellis
Cllr Mrs J P Hargreaves
Cllr J P Hubble
Cllr Mrs C King
Cllr S J O’Grady
Cllr Mrs C E Savage
Cllr K Webster
Cllr R A Welland
Cllr Mrs L Wheatley
Cllr C A Wilson
Substitutes
Conservative
Cllr Mrs J I Arrick
tbc
tbc
tbc
Liberal Democrat
Cllr J M Savage
Independent
Cllr A Lovell
Co-opted Members
Mrs J Rawlings
Miss P Wright
Dear Sir/Madam
A meeting of the COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE will be held as follows:-
DATE: MONDAY 10TH SEPTEMBER 2007
TIME: 7.00 P.M.
PLACE: COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING
The Agenda for the meeting is set out below.
Yours faithfully
MARY ORTON
Chief Executive
NOTE FOR MEMBERS
Members are reminded that contact officers are shown at the end of each report and members are welcome to raise questions etc in advance of the meeting with the appropriate officer.
AGENDA
1.
INFORMAL PUBLIC QUESTION TIME
The Chairman to receive any questions from members of the public.
2.
MINUTES
To confirm the Minutes of the Meeting held on 18th June 2007 (to be laid on the table half an hour before the meeting).
3.
APOLOGIES FOR ABSENCE AND SUBSTITUTES
To receive apologies for absence and to report any substitutions.
4.
DISCLOSURE OF INTERESTS
To receive from members declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.
5.
QUESTIONS BY MEMBERS OF THE PUBLIC
The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10.
FORWARD WORK PROGRAMME
6.
EXECUTIVE - FOUR MONTH ROLLING PROGRAMME
[Wards Affected: N/A]
To receive, for information, the four month rolling programme of key decisions to be considered by the Executive at its meeting on 4th September 2007, attached as
Appendix A
, and to identify any issues which the Committee would wish to have sight of before they are considered by the Executive.
7.
DEVELOPING A WORK PROGRAMME
[Wards Affected: N/A]
At the last meeting of this Committee members received a report outlining the areas under their remit and those previously included in the Committee’s work programme. Members had agreed at that meeting that the review of Day Centres should be a major review for 2007/08.
Since then members have been asked to submit their suggestions for another area they would wish to see included on this Committee’s Work Programme. The list of suggestions is attached at
Appendix B
.
Recommendation
That the Committee agrees a second area for an in-depth review.
8.
REVIEW OF DAY CENTRES
Officers to give an oral update on the visit to The Vyne Day Centre, Woking by members of the Sub-Committee.
A meeting of the Sub-Committee has been arranged for 2pm, Wednesday 19th September 2007.
9.
SPONSORED ORGANISATIONS SCHEME 2008-09, GRANT CRITERIA AND TIMETABLE
[Wards Affected: N/A]
The report at
Appendix C
is to ask the Committee to comment on the principle of supporting the Sponsored Organisation Scheme and the Waverley Voluntary Grants Partnership (WVGP) in 2008/09.
Recommendation
It is recommended that the Committee agree any observations to be passed to the Executive on the following:-
1. the principle of supporting the Sponsored Organisation Scheme and the Waverley Voluntary Grants Partnership for 2008/09 using the application eligibility and grant criteria as set out at Annexe 2;
2. the proposed timetable for applying for Sponsored Organisation funding for 2008/09, as set out at Annexe 4;
3. that the Sponsored Organisation Scheme should be open to new applicants for 2008/09;
4. that Waverley’s contribution to the Waverley Voluntary Grants Partnership in 2008/09 will be on the same basis as in 2007/08 with two nominated members on the panel and with the results of the grants being reported back to the Overview and Scrutiny Committees and the Executive;
5. that the overall level of funding for the Sponsored Organisation Scheme and Waverley Voluntary Grants Partnership in 2008/09 be increased in line with inflation, but with the proviso that such an increase will have to be assessed alongside other demands on Council finances during the budget process; and
10.
CONCESSIONARY FARES – INTRODUCTION OF NATIONAL SCHEME
[Wards Affected: All]
The report at
Appendix D
informs members of the extension of the statutory free concessionary travel on local bus services to a national scheme from 1st April 2008 and to seek a view on the discretionary concessions offered by the scheme in Surrey.
Recommendation
It is recommended that the Committee gives an indication of which of the following approaches it would prefer the Surrey Concessionary Fares Group to take (bearing in mind the final decision will be made by a majority of views from all Borough/District Councils) and advises the Executive accordingly:
1. continue the current additional discretionary concessions;
2. reduce the discretionary concessions to match other local schemes; or
3. offer only the national minimum statutory concessions.
11.
DEVELOPING AN EMPTY HOMES STRATEGY
[Wards Affected: All]
It is considered good practice for local authorities to have an Empty Homes Strategy, which outlines the ways in which councils will deal with homes in both the private and public sector that are empty for long periods of time. A draft Empty Homes Strategy is attached to the report at
Appendix E
for the consideration of the Committee and to give members the opportunity to comment and revise the strategy before a further draft is presented to the Executive.
Recommendation
It is recommended that the Committee considers the draft Empty Homes Strategy and makes comments on it.
PERFORMANCE MANAGEMENT
12.
PERFORMANCE MANAGEMENT REPORT QUARTER 1 (APRIL-JUNE) 2007/08
[Wards Affected: All]
Waverley’s Performance Management Framework (PMF) contains a host of statutory (BVPI) and locally defined (LPI) indicators that assist Members and officers in identifying current improvement priorities.
The indicators in Waverley’s PMF are reviewed quarterly by the Executive. The report at
Appendix F
details performance against those indicators pertinent to the remit of the Community Overview & Scrutiny Committee, during the first three-month period of 2007/08.
Recommendation
It is recommended that the Committee:
1. notes any observations or recommendations they may have, in respect of the indicators in this report, the details of which will be passed to the Executive for their consideration; and
2. considers whether they wish to request, from the Executive, permission to establish a sub-committee for the purpose of reviewing performance management information.
13.
RENT ARREARS MONITORING REPORT
[Wards Affected: N/A]
To receive and note the report at
Appendix G
.
14.
EXCLUSION OF PRESS AND PUBLIC
To consider the following recommendation on the motion of the Chairman:-
Recommendation
That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part I of Schedule 12A to the Act (to be identified at the meeting).
15.
ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION
To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.
For further information or assistance, please telephone Maureen Brown,
Democratic Services Officer on extension 3492 or 01483 523492 or
mbrown@waverley.gov.uk.
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