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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 17/05/2006

MINUTES of the Extraordinary MEETING of the WAVERLEY BOROUGH COUNCIL held in the Council Chamber, Council Offices, Godalming on 17th May 2006 at 8.45 p.m.
* Mr D C Inman (Mayor)
* Mr A Rayner (Deputy Mayor)

Mr M H W Band*Mrs M V M Hunt
Mr L C Bate*Mr P B Isherwood
*Mr P Betlem*Mrs S R Jacobs
Mr M J Blower*Mrs D M James
*Dr J F A BlowersMrs J R Keen
Captain P G Burden*Dr M-G Lane
*Mr M W Byham*Mr J C S Mackie
*Mrs E Cable*Mrs A E Mansell
*Mrs S J Campany*Mr C H Mansell
Mr M A ClarkDr P M Marriott
*Mrs C Cockburn*Mr W M Marshall
*Mr V Duckett*Mr P J Martin
*Mr S D Edge*Mrs P N Mitchell
Mr M A Edgington*Mr P J Nicholson
*Mr B A Ellis*Mr K T Reed
*Mrs P EllisMr P S Rivers
*Miss G B W Ferguson*Mr J E Robini
*Mrs M E Foryszewski*Mr J R Sandy
*Mrs P M Frost*Mrs C E Savage
*Mr R D Frost*Mr J M Savage
Mr D R Gallacher*Mr V K Scrivens
*Mr R J Gates*Mr B G Shelley
*Mr B Grainger-Jones*Mr C C E Slyfield
*Mr P D Harmer*Mrs J A Slyfield
*Mr P HaveronMs M Taylor
*Mrs P Hibbert*Mr A E B Taylor-Smith
Mrs L S R Hodgson*Mr R C Terry
*Mr K Webster
* Present


The Minutes of the Annual Meeting of the Council held on 9th May 2006 were confirmed and signed.


Apologies for absence were received from Mr M W Band, Mr L C Bate, Mr M A Clark, Mr M A Edgington, Mr D R Gallacher, Mrs J R Keen and Mr P S Rivers.


The following personal interests were declared before and at the meeting:-

Mrs S R JacobsEast Street Regeneration - Riverside optionsOne of her family is currently having tennis lessons at Brightwell Tennis Club which is being relocated by WBC to the new riverside site under the scheme being discussed.
Mrs S R JacobsEast Street Regeneration - MasterplanOne of her family has a temporary work placement with the architects Scott Brownrigg starting on Monday 22 May. This was arranged by his school and the member was not involved.
Mrs P M FrostRegeneration of East Street As a Surrey County Council representative on the
Brightwells Gostrey Centre Committee
Mr R D FrostEast Street, FarnhamRepresentative on Farnham Swimming Baths Trust
Mr V DuckettEast Street, FarnhamChairman of Trustees of Church House that has been mentioned in correspondence as a possible exchange with WBC for the Redgrave Theatre
Mr D C InmanEast Street RegenerationAs his brother is Chairman of the Gostrey Centre
Mrs P HibbertEast Street RegenerationAs her daughter works for Greene King; a company which has a premises within the site.
Mrs A E MansellEast Street, FarnhamAs a member of Farnham Town Council, as the Waverley representative on the Gostrey Centre, because the scheme is within her ward and because her husband is the Executive Portfolio Holder for East Street.
Mr V K ScrivensEast Street, FarnhamAs a Farnham Town Council nominee as a trustee of the Farnham Swimming Baths Trust (Victoria Gardens).
Mr C H MansellEast Street, FarnhamAs the spouse of the Waverley Borough Council representative on the Brightwells Gostrey Centre.


The Mayor reported that he had already attended ten functions and that the diary was quickly filling up for the forthcoming months.


The following questions to the Leader of the Council had been received in accordance with Procedure Rule 10:-

i. Question received from Mrs Sandars of Farnham:-

"I read in the Farnham Herald of 5 May 2006 that there are to be significant changes to the proposals for the re-development of the East Street area of Farnham and that leaflets outlining the updated proposals will be delivered to 16,000 Farnham households. In view of the scale and nature of these changes, will the Council once more demonstrate their support for the democratic process and offer the people of Farnham an opportunity to put their views on the new plans, as happened when the original plans for East Street were up for consideration?"

The Portfolio Holder for East Street replied as follows:-
Assuming this happens, plans of the scheme will be displayed in Farnham for a considerable period throughout the consideration of the planning application so that will be the opportunity for a wide review of the plans and a process of consultation. It is not, however, intended to carry out any further formal public consultation as such."

ii. Question received from Mrs A Thurston of Farnham:-

"The East Street portfolio holder has previously said that a planning application for Riverside is likely to be submitted in parallel with any planning application for East Street.

Is it still the intention of Waverley Borough Council to submit a planning application with any planning application for East Street? Since the two adjacent projects are totally indivisible, is it the intention of the partnership of WBC and CNS to include Riverside in the statutory Environmental Impact Assessment?"

The Portfolio Holder for East Street replied as follows:-


The Executive had met prior to the Extraordinary meeting of the Council to consider a report on the outcome of discussions with Crest Nicholson/Sainsburys. A copy of the minutes tabled at the meeting are attached to these minutes.

It was moved by the Chairman of the Executive and duly seconded that the tabled minutes of the meeting held earlier on 17th May 2006 be approved and adopted.

It was then moved by Mr R J Gates and seconded by Mrs P M Frost that the recommendations set out in the minutes be replaced with the following:-

"To enable Council to be fully informed concerning the issues related to the granting of Landowner sanction before taking that decision, that recommendations 1-9 be referred back to the Executive for further study with a view to bringing them back to Council at its meeting on 18th July 2006, in particular with further detail on recommendations as follows:-

5. (proposed updated programme)

6. (revised long-stop negotiation objectives)

7. (options for decision on Riverside, Bowls Club and Gostrey Centre) and

9. (latest financial position for Waverley)."


At 9.10 p.m. it was moved by the Mayor, duly seconded and

RESOLVED that pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded during the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business transacted or the nature of the proceedings, that if members of the public were present during the item, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in paragraph 3 of the revised Part I of Schedule 12A to the Local Government Act 1972, namely:-

Information relating to the financial or business affairs of any particular person (including the authority holding that information).


In exempt session, the Council received legal advice on the implications of the amendment from Christine Jackson of Lawrence Graham Solicitors. As a result of the advice given, Mr R J Gates, with the assent of his seconder and the Council, withdrew his amendment.

At 9.37 p.m. it was agreed that the meeting should resume in open session.


Before the meeting resumed in open session, at 9.37 p.m. it was proposed by the Mayor in accordance with Procedure Rule 9, and agreed by the Council, that the business of the Council should continue past 10.00 p.m. so that the agenda could be completed.


The press and public were informed that the amendment moved by Mr R J Gates had now been withdrawn, subject to including the strict date of 18th July 2006 as the deadline to report back on those matters which were set out in recommendations 5 and 7. The Leader of the Council accepted this amendment and the recommendations were amended accordingly.

Upon being put to the vote, recommendations 1, 2, 3 and 4 and then 5 – 9 inclusive, as amended, were CARRIED.

RESOLVED that the minutes of the Special meeting of the Executive held on 17th May 2006 be approved and adopted.

The meeting concluded at 10.09 p.m.


comms/council/2006-07/003 44513