Waverley Borough Council Home Page Waverley Borough Council Home Page

Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 06/02/2007

1. To provide leadership of and direction to their particular Committee
2. To ensure that adequate resources (financial & officer support) are identified and sought from the Council
3. To chair Committee meetings and ensure the Committee achieves its terms of reference

Duties and responsibilities
1. To ensure that Committee members lead on developing an effective work programme
2. To encourage Committee members to obtain necessary skills to carry out the scrutiny role and to work with officers to provide training if necessary
3. To endeavour to engage all members of the Committee within the scrutiny process
4. To lead the Committee in prioritising its work so as to ensure effective scrutiny
5. To co-ordinate work with other Scrutiny Committees and Chairmen and to share learning
6. To develop a constructive relationship with the Executive, especially with relevant portfolio holders
7. To develop a constructive relationship with the Executive Directors/Heads of Service in the areas that the Committee scrutinises
8. To work effectively with partner organisations To fulfil his or her role laid out in the role description an effective Overview and Scrutiny Chairman requires:

Providing leadership and direction:
- Understanding of Council role and functions
- Understanding of role of scrutiny, terms of reference for the committee, role of chair, and other aspects of the democratic arrangements
- Understanding of member support functions
- Understanding of Council priorities and risks
- Ability to develop work programmes
- Understanding of community issues
- Objectivity
- Negotiation and consensus building
- Ability to build constructive and ‘critical friend’ relationships with the Executive

Managing the work programme:
- Ability to manage projects and resources
- Ability to manage people
- Ability to prioritise
- Ability to report progress to different groups in different styles

Holding the Executive to account:
- Understanding arrangements to call-in an Executive decision

Effective meeting management:
- Understanding and application of meeting protocols, code of conduct, Procedural Rules, and other constitutional requirements
- Ability to act as chairman at meetings effectively, managing the agenda and progressing business
- Ability to facilitate effective discussions
- Ability to listen and question effectively

Community leadership:
- An understanding of the community leadership role
- Knowledge of local issues and expectations
- Ability to work effectively with all members of the community and build understanding and ownership of scrutiny
- Knowledge of the individuals and organisations in the community especially those traditionally excluded

Involving and developing of committee members:
- Understanding of role and skills of the Overview and Scrutiny Committee and its individuals
- Ability to support Members and the committee in assessing their performance
- Ability to identify any training and development needs and procuring appropriate learning and development