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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 24/05/2004
Minutes



3
MINUTES of the MEETING of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE held on 24th May 2004
(To be read in conjunction with the Agenda for the Meeting)
*Mr R J Gates (Chairman)*Mrs L S R Hodgson
Mrs M V M Hunt (Vice-Chairman)*Mrs S R Jacobs
*Mr L C BateDr P M Marriott
*Mr M J Blower*Mrs P N Mitchell
Dr J F A Blowers*Mr J R Sandy
*Mr M W Byham*Mr J M Savage
*Mr P Haveron*Mrs J A Slyfield
*Mrs P Hibbert*Mr A E B Taylor-Smith
* Present

Mr R C Terry attended as a substitute for Dr P M Marriott
Mr M J D Allan and Mr B A Ellis were also in attendance

1. ELECTION OF CHAIRMAN

RESOLVED that Mr R J Gates be elected Chairman of the Committee for the Council year 2004/05.

2. ELECTION OF VICE-CHAIRMAN

RESOLVED that Mrs M V M Hunt be elected Vice- Chairman of the Committee for the Council year 2004/05.

3. MINUTES

The Minutes of the Meeting held on 29th March 2004 were confirmed and signed.

4. APOLOGIES FOR ABSENCE

Apologies for absence were received from Dr J F A Blowers, Mrs M V M Hunt and Dr P M Marriott. Mr R C Terry attended as a substitute.

5. DISCLOSURE OF INTERESTS

There were no disclosures of interest made.

6. TERMS OF REFERENCE OF COMMITTEE

RESOLVED that the remit of the Committee be noted.

7. EXECUTIVE FOUR-MONTH ROLLING PROGRAMME

RESOLVED that the Four Month Rolling Programme of Key Decisions be included on the agenda for the next meeting of the Committee.



8. COMMITTEE WORK PROGRAMME

RESOLVED that the Committee work programme be received.

9. REVIEW OF DEVELOPMENT CONTROL - SCOPING REPORT (Agenda Item 10, Appendix A)

RESOLVED that

1. the Committee undertake an in-depth review of Development Control with the objective of making recommendations to improve performance as measured by the BVPIs; 2. the review be conducted in accordance with the process and timetable set out in the report; and 3. as a concurrent activity, the Committee receive information about on-going performance against the Planning BVPIs at every future meeting, and that a high achieving authority should be invited to give evidence to a future meeting the Committee.

10. REVIEW OF FLYTIPPING IN WAVERLEY - REPORT BACK (Agenda Item 11, Appendix B)

The Committee received a report summarising the information and evidence submitted by the Committee at the Special Select Committee mode meeting held on 29th March 2004 and the additional written submissions received.

The Committee assessed the evidence obtained from the review and the common threads which emerged. The Committee concluded that these main issues and potential actions should be categorised under headings including education, enforcement and alternative provision. In addition the Committee also wanted clarification on the following points:

the police be encouraged to carry out stop and search operations to include whether waste cargoes were covered by the appropriate permit. the importance of a publicity and education programme, particularly in light of the one-bin limit on collection by Waverley from September 2004. The Committee requested that officers look at a range of methods. the Environment Agency be urged to be more proactive in its ability to share information with Waverley. although Waverley's fly tipping problem was relatively modest, the Committee noted that most waste was commercial in origin. The Committee wished to encourage Surrey County Council to identify a potential site for the disposal of commercial waste in Waverley.

whether all enforcement activities should be in a co-ordinated regulated team and whether this would improve effectiveness. RESOLVED that

1. the issues raised above be passed on to the Executive in addition to the outcome of the review reported by the officers
2. paragraphs 4, 5, 7 and 10 be strengthened and the issues categorised in the report and a final version be agreed with the Chairman and Vice- Chairman; and
3. the matter be re-examined by the Committee in six months time.


11. DRAFT WAVERLEY BOROUGH COUNCIL PLAN (Agenda Item 12, Appendix C)

The Committee received a report on the updated Cycling Plan which was due to go out to public consultation. Once adopted as Supplementary Planning Guidance, the plan will be a material consideration in determining planning applications.

The Committee considered that there was a need, where practicable, for segregated and dedicated cycle routes to provide safe routes to encourage people to cycle more. It made suggestions of utilising the footpath and bridleway network, but accepted that this provision could be costly. The Committee also felt that cyclists should be trained and 'proficient' when cycling on the roads and proposed some form of training programme for adult cyclists.

RESOLVED to recommend to the Executive that the draft Waverley Borough Cycling Plan be approved as a basis for public consultation.


The meeting concluded at 8.35 pm
comms/o&s3/2004-05/006