Waverley Borough Council Committee System - Committee Document
Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 24/05/2004
MINUTES of the MEETING of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE held
on 24th May 2004
(To be read in conjunction with the Agenda for the Meeting)
Mr R J Gates (Chairman)
Mrs L S R Hodgson
Mrs M V M Hunt (Vice-Chairman)
Mrs S R Jacobs
Mr L C Bate
Dr P M Marriott
Mr M J Blower
Mrs P N Mitchell
Dr J F A Blowers
Mr J R Sandy
Mr M W Byham
Mr J M Savage
Mr P Haveron
Mrs J A Slyfield
Mrs P Hibbert
Mr A E B Taylor-Smith
Mr R C Terry attended as a substitute for Dr P M Marriott
Mr M J D Allan and Mr B A Ellis were also in attendance
ELECTION OF CHAIRMAN
RESOLVED that Mr R J Gates be elected Chairman of the Committee for the Council year 2004/05.
ELECTION OF VICE-CHAIRMAN
RESOLVED that Mrs M V M Hunt be elected Vice- Chairman of the Committee for the Council year 2004/05.
The Minutes of the Meeting held on 29th March 2004 were confirmed and signed.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Dr J F A Blowers, Mrs M V M Hunt and Dr P M Marriott. Mr R C Terry attended as a substitute.
DISCLOSURE OF INTERESTS
There were no disclosures of interest made.
TERMS OF REFERENCE OF COMMITTEE
RESOLVED that the remit of the Committee be noted.
EXECUTIVE FOUR-MONTH ROLLING PROGRAMME
RESOLVED that the Four Month Rolling Programme of Key Decisions be included on the agenda for the next meeting of the Committee.
COMMITTEE WORK PROGRAMME
With regard to promoting youth activity, which the Committee placed on its work programme at the last meeting, the Committee wished to emphasise that the review would deal with promoting youth activity in sport and countryside pursuits rather than youth policy work.
RESOLVED that the Committee work programme be received.
REVIEW OF DEVELOPMENT CONTROL - SCOPING REPORT
(Agenda Item 10, Appendix A)
The Committee received a report on the potential scope and process of a review of Development Control with the objective of assessing ways of improving Development Control performance as measured by Best Value Performance Indicators (BVPIs).
The Committee expressed concerns that BVPIs had measured performance within the planning department by the output and quantity of planning applications considered, rather than the quality of outcomes. It also considered that these indicators did not take into account the staffing problems also experienced by the department.
The Committee concluded that in achieving improved performance as measured against BVPIs, in addition to the questions set out in the report, it was important to identify priorities for planning, along with the Council's own objectives.
The Committee suggested that the Portfolio Holder for planning should be invited to the Committee to present the objectives for Development Control. It also noted that the report entitled The Planning Service - Current Pressures and Issues, which was on the agenda of the meeting of the Executive on 25th May, would be beneficial to all Members of the committee.
1. the Committee undertake an in-depth review of Development Control with the objective of making recommendations to improve performance as measured by the BVPIs;
2. the review be conducted in accordance with the process and timetable set out in the report; and
3. as a concurrent activity, the Committee receive information about on-going performance against the Planning BVPIs at every future meeting, and that a high achieving authority should be invited to give evidence to a future meeting the Committee.
REVIEW OF FLYTIPPING IN WAVERLEY - REPORT BACK
(Agenda Item 11, Appendix B)
The Committee received a report summarising the information and evidence submitted by the Committee at the Special Select Committee mode meeting held on 29th March 2004 and the additional written submissions received.
The Committee assessed the evidence obtained from the review and the common threads which emerged. The Committee concluded that these main issues and potential actions should be categorised under headings including education, enforcement and alternative provision. In addition the Committee also wanted clarification on the following points:
the police be encouraged to carry out stop and search operations to include whether waste cargoes were covered by the appropriate permit.
the importance of a publicity and education programme, particularly in light of the one-bin limit on collection by Waverley from September 2004. The Committee requested that officers look at a range of methods.
the Environment Agency be urged to be more proactive in its ability to share information with Waverley.
although Waverley's fly tipping problem was relatively modest, the Committee noted that most waste was commercial in origin. The Committee wished to encourage Surrey County Council to identify a potential site for the disposal of commercial waste in Waverley.
whether all enforcement activities should be in a co-ordinated regulated team and whether this would improve effectiveness.
1. the issues raised above be passed on to the Executive in addition to the outcome of the review reported by the officers
2. paragraphs 4, 5, 7 and 10 be strengthened and the issues categorised in the report and a final version be agreed with the Chairman and Vice- Chairman; and
3. the matter be re-examined by the Committee in six months time.
DRAFT WAVERLEY BOROUGH COUNCIL PLAN
(Agenda Item 12, Appendix C)
The Committee received a report on the updated Cycling Plan which was due to go out to public consultation. Once adopted as Supplementary Planning Guidance, the plan will be a material consideration in determining planning applications.
The Committee considered that there was a need, where practicable, for segregated and dedicated cycle routes to provide safe routes to encourage people to cycle more. It made suggestions of utilising the footpath and bridleway network, but accepted that this provision could be costly. The Committee also felt that cyclists should be trained and 'proficient' when cycling on the roads and proposed some form of training programme for adult cyclists.
RESOLVED to recommend to the Executive that the draft Waverley Borough Cycling Plan be approved as a basis for public consultation.
The meeting concluded at 8.35 pm