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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 23/06/2003
APPENDIX K - BROADWATER SCHOOL, GODALMING - SPORTS HALL REFURBISHMENT



Summary & Purpose
The purpose of this report is to inform the Executive of the estimated costs of the sports hall refurbishment, which have been identified following the completion of the feasibility study and to seek approval for partnership funding for the project.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
Positive
Positive
N/A
Positive
Positive
Positive
N/A


APPENDIX K
WAVERLEY BOROUGH COUNCIL

EXECUTIVE– 23RD JUNE 2003
_________________________________________________________________________
Title:
BROADWATER SCHOOL, GODALMING - SPORTS HALL REFURBISHMENT

[Wards Affected: All Godalming Wards]
_________________________________________________________________________
Summary and purpose:

The purpose of this report is to inform the Executive of the estimated costs of the sports hall refurbishment, which have been identified following the completion of the feasibility study and to seek approval for partnership funding for the project.

_________________________________________________________________________
Quality of life implications – social, environmental & economic (sustainable development):

Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe, Healthy and Active Communities
Local Economy
Positive
Positive
N/A
Positive
Positive
Positive
N/A

Refurbishing an existing poor quality sports hall will improve the local environment, reduce the number of car journeys to other areas of the Borough, improve the quality and health of the local community and provide affordable access to sport and recreational activities.

E-Government implications:

Any new community sports facility will be promoted on the Council’s website. The Council’s IN2 leisure card scheme will be promoted in the facility and data relating to users in the area will be captured on a database to assist in on-going promotion.

Resource and legal implications:

The cost to the Council of supporting this project would be a capital grant of up to 140,629 payable in the 2004/5 financial year. There will be no on-going resource implications associated with the scheme.

There are no direct legal implications arising from this report.

_________________________________________________________________________

Background

1. At its meeting on 1st April 2003, the Executive agreed that financial support in principle be given to partnership funding the refurbishment of Broadwater School Sports Hall to provide community provision through the New Opportunities Fund (NOF) PE & Sport in School scheme.

2. The School was successful in being included in the Surrey Portfolio for funding through the NOF scheme for a refurbishment of the sports hall to provide improved facilities for the school and to open up the facility for community use.

New Opportunities Fund

3. The New Opportunities Fund provides lottery funding for health, education and environment projects. The aim of the NOF PE & Sport Programme is to bring about a step change in the provision and use of PE and sports facilities for young people and for the community in general.

4. Under the programme, Surrey County Council Local Education Authority was awarded an indicative allocation of 5.297m to take the lead role in developing projects across the county that meet the programmes Key Outcomes. Broadwater School, as part of the portfolio, was allocated 502,371 towards a refurbishment of the sports hall on the basis that partnership funding would be forthcoming from the Council.

Outline of the Facility

5. Currently, there are no community sports hall facilities available in Godalming open to the public for pay and play casual activities. This scheme would provide facilities for the community out of school time in the evenings, at weekends and during school holidays.

6. The refurbishment of the four-court sports hall and associated facilities will accommodate the following sports:

Recreational Badminton
Five a side Football
Gymnastics
Table Tennis
Cricket Nets
Basketball Practice facilities
Indoor Athletics Training
Trampolining
Dance/ Aerobics
Martial Arts

7. The scope of the refurbishment will include the following elements:

New heating, lighting and flooring for the sports hall.
Replacement of the hall’s upper walls and roof envelope
Unisex disabled changing, WC and designated parking.
Accessible entrance and foyer/reception to the hall.
First aid facility, office, refreshment area and cleaners store.
Conversion of the existing disused swimming pool to storage.
New equipment for basketball and cricket nets

School Responsibilities

8. The School will be responsible for the day-to-day management and operation of the facility and, as such, will be responsible for all ongoing revenue costs. Under the terms of the NOF grant, the school is required to provide an agreed level of community access. It is anticipated, given the current demand analysis, that this will include weekday evening, weekends and school holiday periods. Officers are currently developing an outline programme as part of the grant submission and early indications show significant demand for the facility from local clubs and organisations wishing to make use of the facility.

9. A main partner and user will be the John Stanley Jefferies (JSJ) Trust, which operates the existing Godalming Leisure Centre adjacent to the school. The management have indicated their interest in hiring the facility, in which to promote children’s term time and holiday courses.

10. A second significant element of the funding criteria is the requirement to demonstrate community sports development opportunities. In developing the Sports Development Plan, Waverley’s Sports Development Officer is working with local clubs, schools and the Primary Health Care Trust (PCT) to develop a suitable programme of sports development opportunities for the community.

Project Costs

11. The summary of the project costs is as follows:

Building Works 380,000
Preliminaries 130,000
Contingencies 38,000
Increased Costs* 39,000
Development Costs (Professional fees) 56,000

Total Budget Estimates 643,000

(Based on contract completion February 2005)

Funding

12. The funding for this project from the NOF PE & Sport allocation is as follows:

Total allocation 502,371

Shortfall 140,629


Proposed New Godalming Leisure Centre

13. The Council has given its agreement to the proposed site and facility mix of a new leisure centre for Godalming. The new site will be in Broadwater Park and the facility will include a four-court sports hall. The Godalming Leisure Needs Study carried out in 1999 identified a shortfall of two “four court” sports halls for the area of Godalming. Therefore, the refurbishment of Broadwater School Sports Hall will complement the proposed future leisure centre.

14. As this scheme is being funded by the New Opportunities Fund, the Council would not be prejudicing itself from applying for capital grants in the future from Sport England for any new leisure facility in Godalming. However it must be noted that Sport England has recently closed its capital funding scheme and no information is available at this time on future funding programmes.

Conclusion

15. Waverley has previously given financial support to schools to develop community-sporting facilities. This policy has enabled the Council to provide good quality accessible sports facilities to communities throughout the Borough with no on-going financial costs to the Council for these dual use facilities.

16. There is an unmet need in Godalming for indoor sports facilities and this scheme would provide facilities to meet some of these needs. In supporting this project with partnership funding, the Council would be levering in an additional 502,371 of external funding for the benefit of Godalming.

17. In order for the school to proceed with their Stage 2 application to NOF, they require partnership funding to meet the shortfall identified. Officers believe that this scheme will meet the Stage 2 application criteria.

Recommendation

It is recommended that the Executive confirms the inclusion of up to 140,629 in the draft capital programme for the financial year 2004/05 for this project

________________________________________________________________________
Background Papers (DoE&L)

Report to Executive 1st April 2003
Broadwater School Sports Hall Refurbishment Feasibility Study
New Opportunities PE & Sport in School, Grant Application Criteria
________________________________________________________________________
CONTACT OFFICER:

Name: Julie Maskery Telephone: 01483 523432
E-mail jmaskery@waverley.gov.uk

comms/exec/2003-04/134 36312