Agenda : Environment and Leisure Overview and Scrutiny Committee on 15/01/2008

Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 15/01/2008
Agenda

Fax No: 01483 523475
Your ref:
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When calling please ask for: Emma Dearsley
Direct line: 01483 523224
E-mail: edearsley@waverley.gov.uk
Date: 7th January 2008

To: All Members and Substitute
Members of the ENVIRONMENT
& LEISURE OVERVIEW AND SCRUTINY COMMITTEE

Membership of the Environment and Leisure Overview and Scrutiny Committee

Cllr Mrs D M James (Chairman)	Cllr Ms D M-R Le Gal
Cllr M R Goodridge (Vice-Chairman)	Cllr A J Lovell
Cllr Mrs J I Arrick	Cllr S L Pritchard
Cllr M W Byham	Cllr K T Reed
Cllr J H B Edwards	Cllr I Sampson
Cllr Mrs P Ellis	Cllr Ms J R Thomson
Cllr R A Gordon-Smith	Cllr Mrs N Warner-O’Neill
Cllr N P Holder	Cllr C A Wilson
Cllr S R E Inchbald

Substitute Members

Conservative Liberal Democrat Independent

Cllr Mrs G M Beel	Cllr J M Savage	Cllr V Duckett
Cllr J P Hubble
Cllr Dr N J Lee
Cllr L C Bate

Dear Councillors

A meeting of the ENVIRONMENT & LEISURE OVERVIEW AND SCRUTINY COMMITTEE will be held as follows: -

DATE: TUESDAY 15TH JANUARY 2008

TIME: 7.00 P.M.

PLACE: COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING

The Agenda for the meeting is set out below.

Yours sincerely

MARY ORTON
Chief Executive

NOTE FOR MEMBERS

Contact officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.

AGENDA

1. INFORMAL PUBLIC QUESTION TIME

The Chairman to receive any questions from members of the public.

2. MINUTES

To confirm the Minutes of the Meeting held on 26th November 2007 (to be laid on the table half an hour before the meeting).

3. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

To receive apologies for absence and to report any substitutions.

4. DISCLOSURE OF INTERESTS

To receive from Members declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

5. QUESTIONS BY MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10.

FORWARD WORK PROGRAMME

6. ROLLING PROGRAMME AND COMMITTEE WORK PROGRAMME

[Wards Affected: N/A]

To receive, for information, the four month rolling programme of key decisions to be considered by the Executive at its meeting on 8th January 2008, attached as Appendix A. Members are also asked to note the work programme for the Executive for noting by the Environment and Leisure Overview and Scrutiny Committee which is attached at Appendix B. Updates since the last meeting are set out in bold italics. A review of the Committee’s work in 2006/7 is attached at Appendix C.

Recommendation

To note the Rolling Programme, Work Programme and review.

7. IN –DEPTH REVIEWS

[Wards Affected: ALL]

To discuss updates on the following topics for 2007/8 In-Depth Reviews:

1. Recycling Issues
2. Flooding
3. Transport Issues (Reserve)

Recycling

–

At the last meeting, the following priority areas were noted by the Committee to be included on each ELOS Committee meeting agenda, and added to as appropriate:

· Possibility of recycling plastics such as toys;
· People without access to bring sites in urban areas: additional collection points;
· How to improve bring sites and frequency of emptying containers;
· Influence reduction of packaging from supermarkets and other businesses;
· Education in schools – recycling and litter prevention; and
· To keep Veolia involved in forward planning so they can plan their vehicle procurement and systems.

The Portfolio Holder has a standing invitation to attend the Committee to give an update on Recycling but is unable to attend the January meeting.

2. Flooding - At the last meeting, it was agreed that the review should focus on Waverley’s preparedness to respond to major flooding emergencies. It was agreed that key partners including the Environment Agency, Surrey CC and Emergency Planners be invited to a future meeting to work together on the review. In order that enough time is given to partners to allow them to prepare, it is proposed that the first report will be prepared for the March meeting.

Recommendation

To note verbal updates to the In-depth reviews

FINANCE ITEMS

8. REVENUE ESTIMATES 2008/9

[Portfolio Holder for Finance: Cllr M H W Band]
[Wards Affected: ALL]

The report at

Appendix D

updates the Committee on the latest position regarding the General Fund Budget and contains the information reported to the Executive on 8th January. Proposals from the Star Chamber for reducing the Budget shortfall have been reported to the Executive for consideration. These proposals are included within this report and the Committee is invited to make any observations concerning the services within its remit.

The Executive will give final consideration to the Budget on 5th February 2008, including the comments reported from the Overview and Scrutiny Committees, before making recommendations to Council on 19th February 2008.

The purpose of the report is to seek the Committee’s views on the draft Revenue Estimates for the services within its remit.

Recommendation

It is recommended that the Committee:

1. gives consideration to the Revenue Estimates at Annexes 6, 7, 8 and 9;

2. considers the list of variations at

Annexe 3

for services within its remit;

3. considers the list of Budget reductions, as suggested by the Star Chamber, at Annexe 4, for services within its remit; and

4. Considers the schedule of Fees and Charges at

Annexe 5

9. CAPITAL PROGRAMME 2008/9

[Portfolio Holder for Finance: Cllr M H W Band]
[Wards Affected: ALL]

The report at

Appendix E

presents the proposals for the draft 2008/2009 Capital Programme in respect of the General Fund services for consideration by the Overview and Scrutiny Committees during January. Observations will be reported to the Executive on 5th February, with final approval of the Capital Programme being determined by Council on 19th February.

Recommendation

It is recommended that the Committee notes the report and informs the Executive of its views on the draft Capital Programme for the services within its remit.

10. SPONSORED ORGANISATIONS SCHEME

[Portfolio Holder for Finance: Cllr M H W Band]
[Wards Affected: ALL]

The purpose of the report at Appendix F is to consider the applications from the Sponsored Organisations for revenue funding in 2008/09. The report details the assessment of applications against the approved Sponsored Organisation Scheme criteria and provides recommendations for funding.

Recommendation

Members are asked to pass any observations or recommendations they may have to the Executive for their consideration.

SCRUTINY ITEMS

11. REPORT ON PLANNING ENFORCEMENT

[Portfolio Holder for Finance: Cllr B A Ellis] [Wards Affected: ALL]

At the last meeting, Members agreed to request a brief report on Planning Enforcement. A report is attached at

Appendix G.

Recommendation

Members are asked to note the report and pass on any observations on the service to the Chief Planning Officer or the Executive as appropriate.

12. LEISURE PROCUREMENT STRATEGY IMPLEMENTATION
[Wards Affected: ALL]
[Portfolio Holder For Finance Cllr M H W Band]
[Portfolio Holder for Leisure Cllr R J Steel]

In 2007 the Council set out its key objectives for leisure in the Leisure Facilities Procurement Strategy. A key driver of the strategy was to maintain and enhance the Council’s existing leisure facilities over the next 15 years to meet customer needs and expectations. The purpose of the report at

Appendix H

is to present to members a refined list of improvement schemes, recommended by DC Leisure Ltd (DCL) on the basis that these improvements meet the greatest needs previously identified in the Strategy with the least financial impact. Members are asked to consider these proposals and the financial implications associated with delivering the Leisure Strategy.

Recommendation

Members of the Environment and Leisure Overview and Scrutiny Committee are requested to:

1. note the progress made to date on the implementation of the leisure procurement strategy;
2. Consider the additional capital improvement schemes identified in the report in the light of Waverley’s strategic leisure and financial objectives and make any observations to the Executive, noting in particular:

a) the additional revenue impact over the next 15 years
b) the requirement to undertake prudential borrowing of up to £5million
c) the ongoing demand for future capital repairs and renewals that will be pressures on future capital programmes.

13. CORPORATE PLAN PRIORITIES

[Portfolio Holder For Finance Cllr M H W Band]
[Wards Affected: ALL]

Waverley’s new Corporate Plan for 2008 – 2011 will be considered for adoption at the February 2008 meeting of the Council. The Corporate Plan sets out the main priorities for the Council’s activities over the coming three years, and is an extremely important document. The purpose of presenting the plan, attached at

Appendix I

, in draft form to the Council’s Overview and Scrutiny Committees is to enable the fullest possible discussion and input into the plan by Councillors prior to its finalisation and adoption.

Recommendation

It is recommended that the Overview and Scrutiny Committees consider the proposed set of Council priorities and targets, and Strategic Projects for 2008 – 2011, and make observations to the Executive on these, on the Committee’s proposals for suggested non-priorities (see page 22) and any other aspects of the draft Corporate Plan.

OVERVIEW ITEMS

14. DRAFT AIR QUALITY ACTION PLAN

[Portfolio Holder For Climate Change Cllr J R Sandy]

[Wards Affected: ALL]

A report is attached at

Appendix J

together with Waverley’s draft Air Quality Action Plan.

Recommendation

It is recommended that the Committee notes and approves the content of the Draft Air Quality Action Plan and approves the consultation process outlined in the report.

15. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman: -

Recommendation

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of Part I of Schedule 12A to the Act (to be identified, as necessary, at the meeting).

16. ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.


	For further information or assistance, please telephone Emma Dearsley, Democratic Services Officer on extension 3224 or 01483 523224.

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