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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 11/01/2005
Minutes of the Meeting held on 11th January 2005




MINUTES of the MEETING of
the EXECUTIVE held on
11th January 2005

(To be read in conjunction with the Agenda for the Meeting)
*Mr C C E Slyfield (Chairman)*Mr C H Mansell
*Miss G B W Ferguson (Vice-Chairman)*Mr K T Reed
Mr M J D AllanMr J E Robini
*Mr S D EdgeMrs C E Savage
*Mr B Grainger-Jones*Mr V K Scrivens
* Present

Also present: Mr R J Gates and Mr P D Harmer.

246. MINUTES

The Executive noted that the Minutes from the previous evening's Special Meeting would be presented for confirmation at the February meeting.

247. APOLOGIES (Agenda Item 1)

Apologies for absence were received from Mr M J D Allan, Mr J E Robini and Mrs C E Savage.

248. DISCLOSURE OF INTERESTS (Agenda Item 2)

Disclosures of interests were received from:-

(i) Mr C C E Slyfield - Personal - Agenda Item 11 (Farnham Conservation Area Appraisal) - Member of Liberal Club - premises within the Conservation Area.

(ii) Miss G B W Ferguson - Personal - Agenda Item 11 (Farnham Conservation Area Appraisal) - Member of Liberal Club - premises within the Conservation Area; Agenda Item 19 (East Street - Land Assembly) - Waverley co-opted member on Guildford and Waverley Primary Care Trust.

(iii) Mr S D Edge - Personal - Agenda Item 11 (Farnham Conservation Area Appraisal) - Member of Liberal Club - premises within the Conservation Area.

(iv) Mr B Grainger-Jones - Personal - Agenda Item 11 (Farnham Conservation Area Appraisal) - Member of Liberal Club - premises within the Conservation Area.

(v) Mr C H Mansell - Personal - Agenda Item 11 (Farnham Conservation Area Appraisal) - Member of Liberal Club - premises within the Conservation Area; Agenda Item 12 (Farnham Tourist Information Centre) - member of Farnham Town Council.

(vi) Mr K T Reed - Personal - Agenda Item 11 (Farnham Conservation Area Appraisal) - Member of Liberal Club - premises within the Conservation Area.

(vii) Mr V K Scrivens - Personal - Agenda Item 11 (Farnham Conservation Area Appraisal) - Member of Liberal Club and Farnham Town Council representative on and Chairman of the Victoria Garden - premises within the Conservation Area; Agenda Item 12 (Farnham Tourist Information Centre) - member of Farnham Town Council.

All remained in the Chamber for the discussion and voting on the matters concerned. In the event, consideration of Agenda Item 12 was deferred until the next meeting.

249. EXECUTIVE FOUR MONTHS ROLLING PROGRAMME (Agenda Item 4)

RESOLVED that the rolling programme be adopted.

250. WAVERLEY COMMUNITY STRATEGY, LOCAL STRATEGIC PARTNERSHIP, SURREY 2020 VISION (Agenda Item 5)

Prior to consideration of the report on this matter, there was a presentation by Mr Michael Edley, who leads the Community Planning Team at Surrey County Council, on the work of the Surrey 2020 Partnership.

RESOLVED that the current position relating to the Waverley Community Strategy and Local Strategic Partnership be noted.

251. FINANCIAL STRATEGY 2005/06-2007/08;
BUDGET STRATEGY 2005/06 (Agenda Item 6)

(a) Draft General Fund Capital Programme 2005/2006

RESOLVED that:-

1. agreement in principle be given to the Weyhill Car Park project being financed by prudential borrowing;

2. the draft Capital Programme, as shown at Annexe 1 to the report be accepted, as a basis for consideration by the Overview and Scrutiny Committees, with the final recommendation to Council being made on 7th February in the light of the observations made and any updated resource position;

3. agreement in principle be given to increasing the draft partnership (matched) funding scheme to 300,000 for 2005/06 and exploring the possibilities for continuing a partnership funding scheme in future with a level of funding to be determined; and

4. agreement in principle be given to funding the proposed Active Communities Project from the partnership funding provision.

(b) Draft General Fund Revenue Estimates 2005/2006

RESOLVED that, having given further consideration to the General Fund Budget for 2005/2006:-

1. the list of suggested Budget reductions at Annexes 4 and 5 to the report be endorsed for discussion by the Overview and Scrutiny Committees; and

2. final consideration be given to the General Fund Budget for 2005/2006 at its meeting on 7th February.


252. REVIEW OF CASHIERING (Agenda Item 7)

RESOLVED that:-

1. there should be a move towards the option of developing non-cash transactions, as outlined in the report, as the Council's vision for the future of the service; and

2. officers be requested to report back when the other key factors affecting the cashiering service, referred to in paragraph 13 of the report, have been evaluated.

253. FLYTIPPING – REVIEW OF OPTIONS (Agenda Item 8)

RESOLVED that the recommendations of the Environment and Leisure Overview and Scrutiny Committee in relation to its review of flytipping in Waverley be implemented in accordance with the bullet-pointed comments made in paragraphs 4 to 23 of the report.

254. VEHICLE POUND FOR WAVERLEY – SUPPLEMENTARY INFORMATION (Agenda Item 9)

RESOLVED that the concept of Waverley administering the Waverley Pound Project be supported, the cost to be contained within existing budgets.

255. FAIR TRADE POLICY (Agenda Item 10)

RESOLVED that the Fairtrade Policy, as set out in Revised Annexe 1 to the report, be adopted.

256. FARNHAM CONSERVATION AREA APPRAISAL (Agenda Item 11)

RESOLVED to RECOMMEND that the Farnham Conservation Area Appraisal be adopted as a Supplementary Planning Document and that the proposed amendment to the conservation area boundary be recommended for designation, in accordance with the revised plan tabled at the meeting.

257. FARNHAM TOURIST INFORMATION CENTRE – PROPOSALS FOR FUTURE MANAGEMENT (Agenda Item 12)

RESOLVED that consideration of this matter be deferred until the next meeting.

258. ACTIVE COMMUNITIES PROJECT (Agenda Item 13)

RESOLVED that this project be endorsed and that the required partnership funding of 45,000 (in total) be provided and included in the Capital Programme to be allocated across the next three financial years at 15,000 per annum.

259. SPECIAL INTEREST GROUPS/JNC, ETC. (Agenda Item 14)

(a) Adjustments (if necessary) from any Change Arising from Council Decision on Review of Membership of Committees

RESOLVED that the proposed Stock Transfer SIG (7 members) should comprise four Liberal Democrats and three from the opposition groups, the Chief Executive to authorise membership following the submission of names by the groups.

(b) Godalming Leisure Needs Special Interest Group

RESOLVED that an invitation be extended to the Go-Godalming Group to nominate a representative to serve on the Godalming Leisure Needs SIG.

260. LOCAL GOVERNMENT ASSOCIATION 2005 ANNUAL CONFERENCE - APPOINTMENTS (Agenda Item 15)

RESOLVED that:-

1. the Leader of the Council (or Deputy) and the Chief Executive be appointed to attend the Local Government Association (LGA) Annual Conference and Meeting of the General Assembly in Summer 2005; and

2. application be made to the Local Government Association for a bursary for a younger councillor to attend the conference.

261. NNDR – APPLICATIONS FOR RATE RELIEF (Agenda Item 16)

RESOLVED that no hardship relief or discretionary rate relief be granted in this case, the details of which are contained in the (Exempt) Annexe to the report.

262. ACTION TAKEN SINCE DECEMBER 2004 MEETING (Agenda Item 17)

RESOLVED that it be noted that no action had been taken by the Chief Executive under emergency powers since the December meeting.

263. EAST STREET, FARNHAM – LAND ASSEMBLY (Agenda Item 18)

RESOLVED that the terms outlined in the (Exempt) Annexe to the report be approved and that these should be treated as exempt for the time being.

The meeting concluded at 8.52 pm.



Chairman

comms/executive/2004-05/379