Waverley Borough Council Committee System - Committee Document
Meeting of the Executive held on 28/10/2003
Meeting to be held on 28th October 2003
* This meeting will be preceded by an open public question time
beginning at 6.45 p.m.
NOTE FOR MEMBERS
Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA
1.
MINUTES
To confirm the Minutes of the Meeting held on 30th September 2003 (to be laid on the table half an hour before the meeting).
2.
APOLOGIES FOR ABSENCE
To advise the Executive of any apologies for absence.
3.
DISCLOSURE OF INTERESTS
To receive from members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972 and in accordance with the Waverley Code of Local Government Conduct.
4.
QUESTIONS
The Chairman to respond to any questions received from members of the public of which notice has been given in accordance with Procedure Rule 10.
5.
EXECUTIVE - FOUR MONTH ROLLING PROGRAMME
[Wards Affected: All]
To adopt the four-month rolling programme of key decisions for Waverley Borough Council attached at
Appendix A
for all members of the Council.
6.
IMPLEMENTING ELECTRONIC GOVERNMENT RETURN 2003 (IEG3)
[Wards Affected: All]
The purpose of the report at
Appendix B
is to approve the submission of the Council's “Implementing Electronic Government Return 2003” (IEG3) to the Office of the Deputy Prime Minister (ODPM) in order to be eligible for consideration to receive a capital grant to invest in electronic service delivery in the financial year 2004/05.
Recommendation
The Executive is recommended to approve Waverley’s IEG3 Return for submission to the Office of the Deputy Prime Minister to be eligible for consideration to receive a capital grant for the financial year 2004/05, subject to the approved Statement being submitted to the Council meeting on 16th December for information.
7.
SURREY JOINT MUNICIPAL WASTE MANAGEMENT STRATEGY – CONSULTATION
[Wards Affected: All]
7.1
The report at
Appendix C
outlines the main points and layout of the Surrey Joint Municipal Waste Management Strategy consultation documents, in particular the available options and key policies. The Surrey Local Government Association consultation strategy is also outlined.
7.2 The draft Strategy seeks to set out future policies for dealing with Surrey’s waste and therefore has significant environmental, social and economic implications. The topic of waste management can also be highly controversial. However, it should be noted that the draft Strategy documentation does not deal with specific sites for waste facilities; this will be dealt with in the Surrey Waste Plan which is due to follow and take into account this Strategy and will be consulted on separately.
Recommendation
It is recommended that:
1. This Council's response to the Surrey Joint Municipal Waste Management Strategy should be to:-
(a) support all of the key policies as set out in paragraph 10 and Annexes 1 and 5 to this report;
(b) whilst it would be preferable to attempt to achieve a recycling rate that is as high as possible across Surrey, Waverley is currently committed to achieve its own target of at least 36% by the end of 2005/06. Waverley, therefore, supports the adoption of Option 7 as set out in paragraph 5 of this report, provided that any form of thermal treatment is used strictly as a final resort and only then following comprehensive public consultation. It should be noted that the 36% minimum recycling rate is regarded as an intermediate target on the road to a higher recycling rate in future years; and
(c) request consideration be given as to how the SLGA will ensure effective implementation and co-ordination of the Strategy across Surrey.
2. The Director of Environment and Leisure prepare a further report to the Executive setting out the detailed implications to Waverley of any finally adopted Strategy. That report will also request the Executive to consider the most appropriate way for this Council to determine the actions it needs to take.
8.
MEMBERS’ ALLOWANCES
[Wards Affected: N/A]
The report at
Appendix D
updates Members on the current position on the review of Members’ allowance. It may have resource implications depending, firstly, on the final recommendations of the Independent Remuneration Panel and, secondly, on the decisions of the Council on these recommendations.
Recommendation
To enable the Executive and Council to give full consideration to this matter in the December cycle of meetings, the Executive is recommended to:-
1. endorse the proposal for the Independent Panel to review its recommendations of October 2002 and report to the December Executive meeting; and
2. refer this report to the Party Groups so that they can consider their position on members’ allowances in good time for the December meetings.
9.
REGULATION OF INVESTIGATORY POWERS ACT 2000: POLICY APPROVAL
[Wards Affected: All]
To present a policy, for the approval of the Executive and adoption by the Council, on the use of surveillance techniques in accordance with the provisions of the Act – see
Appendix E
.
Recommendation
That the Executive recommends to the Council that the written policy (set out in Annexe 2 of the report) for regulation of investigatory powers when used by or on behalf of the Council, be adopted.
10.
SURREY HEATHLANDS PROJECT - FORMALISING THE COUNCIL’S INVOLVEMENT
[Wards Affected: All]
The purpose of the report at
Appendix F
is to inform the Executive of the Council’s involvement in the Surrey Heathland Project and to seek approval for formalising our continued involvement in the project.
Recommendation
It is recommended that the Executive:-
1. authorises the Director of Environment and Leisure to enter into the necessary arrangements (including a memorandum of agreement) with Surrey County Council, to formalise its continued involvement in the Surrey Heathland Project; and
2. gives agreement in principle to support the project, subject to the level of funding being agreed each year as part of the sponsored organisation scheme process.
11.
UPGRADE TO BUILDING CONTROL COMPUTER SYSTEM
[Wards Affected: All]
The report at
Appendix G
sets out the need to upgrade the Building Control computer software and seeks authorisation for expenditure from the Capital Programme in the sum of £21,778.
Recommendation
The Executive is recommended to authorise expenditure of £21,778 to enable the upgrade of the Building Control SX3 software, this cost to be met from the provision of £40,000 for web-enabling back office systems within the 2003/04 Capital Programme.
12.
LEASE TO NEW ASHGATE GALLERY - LOWER CHURCH STREET, FARNHAM
[Ward Affected: Farnham Castle]
The report at
Appendix H
seeks authority to surrender the existing lease of the above which has two years left and enter into a new 25 year lease including extra land. The Gallery propose to undertake major refurbishment and will require a longer lease to obtain the grants necessary to assist in funding the works.
Recommendation
It is recommended that Waverley accepts a surrender of the lease of the above building from the New Ashgate Gallery and grants a further lease of 25 years on terms and conditions to be agreed by the Property and Development Manager.
13.
PIZZA PIAZZA (68A CASTLE ST. FARNHAM) – SURRENDER AND RENEWAL OF LEASE
[Ward Affected: Farnham Castle]
The report at
Appendix I
seeks authority for the surrender and renewal of the lease on the above mentioned premises.
Recommendation
It is recommended that Pizza Piazza Ltd be allowed to surrender their present lease of 68A Castle Street, Farnham, and be granted a further lease of 20 years on terms set out in the (Exempt) Annexe to the report, other terms and conditions to be agreed by the Property and Development Manager.
14.
CRANLEIGH MARKET, VILLAGE WAY, CRANLEIGH
[Ward Affected: Cranleigh West]
The purpose of the report at
Appendix J
is to advise that the tender to operate the Thursday market at Village Way Car Park, Cranleigh, is shortly due for renewal. It is recommended that tenders be invited for a new three year lease.
Recommendation
It is recommended that:
1. tenders be invited for a new three-year lease for the Cranleigh Market; and
2. the Property and Development Manager be authorised to select the proposed Lessee having regard to the tender price submitted and receipt of satisfactory references.
15.
ASBESTOS SURVEYS OF WBC CORPORATE BUILDINGS
[Wards Affected: All]
The purpose of the report at
Appendix K
is to inform Members of the legal duty to manage the risk from asbestos and the financial implications of this work.
Recommendation
It is recommended that:-
1. the proposal to carry out the surveys to the high priority buildings before the new duty comes into force in May 2004 be approved; and
2. the Council be recommended to agree a variation to the General Fund Capital Programme for 2003/04 in the sum of £30,000 to cover the cost of the surveys, excluding VAT, officer costs and any asbestos removal that may be necessary.
16.
REPORT OF THE MEMBER/TENANTS’ SPECIAL INTEREST GROUP ON 7TH OCTOBER 2003
[Wards Affected: All]
The report of the Member/Tenants’ Special Interest Group is contained at
Appendix L
.
17.
WONERSH VILLAGE STORES
[Ward Affected: Blackheath and Wonersh]
To consider the report at
Appendix M - to follow
.
18.
CAR PARKING - CHRISTMAS CONCESSIONS
[Wards Affected: N/A]
To consider the report at
Appendix N - to follow
.
19.
GODALMING KEY SITE
[Ward Affected: All Godalming Wards]
To receive an oral update.
20.
EAST STREET, FARNHAM
[Ward Affected: All Farnham Wards]
To consider the report at
Appendix O – to follow
.
21.
CONSTITUTION SIG APPOINTMENT
[Wards Affected: N/A]
21.1 The Executive is asked to consider the re-appointment of the Constitution Special Interest Group for the remainder of this Council year. This Group met on seven occasions in the last Council year. At its meeting on 3rd July the Executive decided to defer for six months consideration of certain of the SIG’s proposals which had not been adopted. This would be an opportune time to appoint members to the SIG so that meetings can then be arranged. The previous SIG comprised 6 members.
21.2 The terms of reference would be to complete the review of the Constitution which was deferred by the Council in April 2003 and to advise the portfolio holder on recommendations for improving the way in which the Constitution works. The SIG would aim to report within three months.
Background Papers
(CEx)
There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.
22.
ACTION TAKEN SINCE LAST MEETING
To note the decisions (if any) taken by the Chief Executive, after consultation with the Chairman and Vice-Chairman, since the last meeting. The Register of Decisions will be laid on the table half an hour before the meeting.
23.
EXCLUSION OF PRESS AND PUBLIC
To consider the following recommendation on the motion of the Chairman:
Recommendation
That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in that paragraph of Part 1 of Schedule 12A to the Act
to be identified at the meeting
.
24.
MORTGAGE RESCUE
[Wards Affected: N/A]
To consider the report at
(Exempt) Appendix P – to follow
.
25.
PREMISES OFF WEYBOURNE ROAD, FARNHAM
[Ward Affected: Farnham, Weybourne and Badshot Lea]
To consider the report at
(Exempt) Appendix Q – to follow
.
26.
THE EDGE, HASLEMERE
[Ward Affected: All Haslemere Wards]
To consider the report at
(Exempt) Appendix R – to follow
.
27.
ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION
To consider matters, if any, relating to aspects of any reports on the agenda which, it is felt, may need to be considered in exempt session.
For further information or assistance, please telephone Robin Pellow,
Head of Committee and Member Services on extension 3222 or 01483 523222.
comms/executive/2003-04/299