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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 21/02/2006
Minutes of the Meeting of the Executive held on 10th January 2006 : Submitted to the Council Meeting - 21st February 2006



WAVERLEY BOROUGH COUNCIL
MINUTES OF THE MEETING OF THE EXECUTIVE – 10TH JANUARY 2006

SUBMITTED TO THE COUNCIL MEETING – 21ST FEBRUARY 2006

(To be read in conjunction with the Agenda for the Meeting)
*Miss G B W Ferguson (Chairman)*Mr C H Mansell
*Mrs C E Savage (Vice-Chairman)*Mr K T Reed
*Mr S D Edge*Mr J E Robini
*Mr B Grainger-Jones*Mr V K Scrivens
*Mr P Haveron
* Present
Mr A Rayner and Mr A E B Taylor-Smith were also present
Mr Taylor-Smith spoke on Appendix F (Minute No 205 refers)

195. MINUTES (Agenda Item 1)

196. DISCLOSURE OF INTERESTS (Agenda Item 3)

Mr J E Robini declared a personal interest in Agenda Item 6 relating to the budget and in particular the domestic violence worker post. His interest was based on the fact that his employer, Surrey Police, is a partner agency in this matter.

197. QUESTIONS (Agenda Item 4)

In accordance with Procedure Rule 10, Mrs L S Dadak of Birtley Green had asked a question regarding the impact on local wildlife of the proposed Local Development Framework's (LDF) figure for annual provision of houses and queried whether Waverley had an ecology policy in place. The Leader of the Council reassured Mrs Dadak that the Council was aware of the need to protect wildlife and the local environment, and that there were policy statements within the Local Plan and the proposed LDF which would help to protect the biodiversity of the borough.
PART I - RECOMMENDATIONS TO THE COUNCIL

198. SUSTAINABLE DEVELOPMENT (Appendix G)
[Wards Affected: All]

198.1 The Local Sustainability Private Members' Bill began its passage through the parliamentary process as an Early Day Motion in January 2005. It has received cross-party support from more than 200 Members of Parliament, was subsequently renamed The Sustainable Communities Bill and now awaits parliamentary time or government support to become legislation. At its meeting on 25th October 2005, the Council was asked by Mrs Sue Doughty to support the Bill and, in reply, the Leader responded as follows:

"Thank you for your question. This is an opportunity we look for to represent local concerns and communities back to the Government. We intend to work on this over the next few months and bring back to the Executive and Council. The resolution fits in with the work we wish to do with the community".

198.2 The Sustainable Communities Bill would require the Government to draw up and then implement, in conjunction with local Councils and communities, a national strategy to promote, and to empower Councils and communities to promote, local sustainability based upon four related concepts: promoting local economies and services; environmental protection; reducing social exclusion and increasing involvement in democratic processes. This strategy would use a range of indicators.

198.3 Frequently, central Government imposes obligations on local authorities to create strategies for sustainability, such as community strategies, Local Agenda 21 (LA21) etc., but by altering its own strategies in response, it effectively stifles local action. The Sustainable Communities Bill would reverse that process and aims to create a virtuous circle in support of sustainability.

198.4 Whilst legislators may not find this to be a particularly easy Bill to promote, as it may appear like new layers of strategy governance, it does attempt to address real-life issues relevant to life in Waverley. These include the protection of local shops and pubs, rebuilding a sense of community; reversing the marginalisation of poor people; supporting small and independent businesses; seeing local-scale energy and waste treatment; having healthier food chains; and reducing traffic.

198.5 The indicators in the Sustainable Communities Bill are set out in principle below:-

a) provision of local services, shops and other facilities;
b) sale and procurement of local goods;
c) increase in growth and marketing of organic forms of food production and the local food economy;
d) number of local jobs;
e) measure to conserve energy and to increase energy efficiency and the quantity of energy supplied locally from sustainable sources;
f) measures to promote public transport and reduce excess traffic and product miles;
g) increase in social inclusion and democratic involvement;
h) measures to increase mutual aid and other community projects;
i) measures to decrease greenhouse gas emissions.

198.6 It is considered that many of the concepts run parallel with Waverley's corporate strategy and therefore members may wish to consider supporting the Sustainable Communities Bill by adopting the motion attached as Annexe 1 to this report.

198.7 In conclusion, the Sustainable Communities Bill could give a very significant boost to true sustainability by giving principal councils the facility to submit reports to the Secretary of State indicating the ways in which the sustainability of their local communities may be promoted. Its aim is to tackle the causes of community decline in our neighbourhoods, such as local facilities closing down, fewer or struggling local independent businesses, fewer local jobs, more and more travel to work causing more traffic and pollution, families spending less time together because of the distances involved, and all the exclusion and decline that this brings.

198.8 The Executive accordingly

RECOMMENDS that

EX111. the motion set out at Annexe 1 be adopted.

199. THE JOHN STANLEY JEFFRIES SWIMMING POOL TRUST ((Exempt) Appendix I)
[Wards Affected: All]

Information relating to the financial or business affairs of any particular person (other than the authority) (paragraph 7);

199.1 The Executive has considered a report on this matter. The report is contained at (Exempt) Annexe 2.

199.2 The Executive

RECOMMENDS that

EX112. the recommendations contained in (Exempt) Annexe 2 to this report be approved.
MATTERS OF REPORT
Part II – Matters Reported in Detail for the Information of the Council

200 BUDGET 2006/2007 (Appendix B)
[Wards Affected: All]

200.1 Draft General Fund Revenue Estimates 2006/2007 (Appendix B.1)

RESOLVED that

1. the Executive gave further consideration to the General Fund Budget for 2006/2007;

2. the Overview and Scrutiny Committees be requested to review the variations with a view to reducing by 150,000 (or finding other cost savings) so as to avoid an over inflation Council Tax increase;

3. officers and the Overview and Scrutiny Committees be asked to note the following comments on current proposals:-
iii. 13 – animal control – consider if appropriate; and

4. final consideration be given to the General Fund Budget for 2006/2007 on 7th February 2006.

200.2 Draft Capital Programme 2006/2007 (Appendix B.2)

RESOLVED that

1. officers be requested to identify sources of capital funding to meet capital expenditure estimates for the two years 2006/2007 and 2007/2008, to include continuation of 300,000 partnership funding and to include estimates of all Council balances up to March 2008;

2. Overview and Scrutiny Committees be requested (whilst noting the 9 priorities for expenditure set out in Annexe 2 to the report) to identify which of the proposed expenditure for 2006/2007 and 2007/2008 is discretionary;

3. officers and the Overview and Scrutiny Committees note the following comments on current proposals:-
iii. Godalming Leisure – look at possibility of prudential borrowing for 550,000 capital works; and

4. officers be requested to establish a review of effectiveness of Waverley's use of assets, particularly property, to help address the potential shortfall in Capital funds.

200.3 Draft Housing Revenue Account Revenue Estimates 2006/2007 (Appendix B.3)

RESOLVED that

200.4 Draft Housing Revenue Account Capital Programme2006/2007 (Appendix B.4)

RESOLVED that

200.5 Budget Monitoring November 2005 (Appendix B.5)
PART III – Brief Summaries of Other Matters Dealt With

201. FOUR MONTH ROLLING PROGRAMME (Appendix A)
[Wards Affected: N/A]

202. STOCK TRANSFER (Appendix C)
[Wards Affected: All]

203. RESTRUCTURE UPDATE (Appendix D)
[Wards Affected: N/A]
RESOLVED that the content of the report be noted.

204. PUBLIC SECTOR ORGANISATIONAL CHANGE (Appendix E)
[Wards Affected: N/A]

RESOLVED that

1. the report be noted;

2. a Special Interest Group (SIG) be established immediately to support the Leader of the Council to prepare for any proposals to reorganise Local Government;

3. seven members be appointed to the SIG and the Chief Executive be authorised to agree names with Group Leaders;

4. the initial terms of reference for the SIG be as follows:-

"To prepare for any proposals from Government for Local Government Reorganisation and, if appropriate, to meet representatives of other Councils in Surrey and Neighbouring Counties"; and

5. an agenda item on possible local government review be included for all meetings with Town and Parish Councils and that the Surrey County Association of Town and Parish Councils be contacted.

205. PROPOSED TRANSFER OF SUNNYHILL RECREATION GROUND FROM WAVERLEY BOROUGH COUNCIL TO WITLEY PARISH COUNCIL (Appendix F)
[Ward Affected: Milford]

RESOLVED that

2. Witley Parish Council be encouraged to submit an application to the Small Grants Panel for help with improvements and future maintenance of the recreation ground.
206. EXCLUSION OF PRESS AND PUBLIC (Agenda Item 13)

RESOLVED that, pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded during the meeting during consideration of the following items on the grounds that it is likely, in view of the nature of the business transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraphs under the respective minute for each item.

207. THE EDGE LEISURE CENTRE, HASLEMERE (Appendix H)
[Wards Affected: All Haslemere]

[Note pursuant to Section 100B(5) of the Local Government Act 1972: this item contains exempt information by virtue of which the public is likely to be excluded. The information is as specified in paragraph 9 of Part I of Schedule 12A to the Local Government Act 1972, namely:

RESOLVED that

1. the proposal from DC for an increased management fee, as set out in the report, be accepted;

2. the actions of officers to secure joint funding of this increase be endorsed; and

3. the estimates, as set out in the (Exempt) Annexe to the report, be varied.

208. SHOTTERMILL VILLAGE HALL ((Exempt) Appendix J)
[Ward Affected: Haslemere Critchmere and Shottermill]

[Note pursuant to Section 100B(5) of the Local Government Act 1972: this item contains exempt information by virtue of which the public is likely to be excluded. The information is as specified in paragraph 8 of Part I of Schedule 12A to the Local Government Act 1972, namely:

The amount of any expenditure proposed to be incurred by the authority under any particular contract for the acquisition of property or the supply of goods or services].

RESOLVED that

2. a supplementary estimate of 19,000 to fund the works be agreed.
The meeting commenced at 7.00 p.m. and concluded at 9.27 p.m.



Chairman
Comms/exec/2005-06/259