Waverley Borough Council Committee System - Committee Document
Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 19/09/2006
MINUTES of the MEETING of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE held
19TH SEPTEMBER 2006
(To be read in conjunction with the Agenda for the Meeting)
Mr J R Sandy (Chairman)
Mrs L S R Hodgson
Mrs M V M Hunt (Vice Chairman)
Mrs S R Jacobs
Mr M H W Band
Mrs D M James
Dr J F A Blowers
Mrs P N Mitchell
Mr M W Byham
Mr J M Savage
Mr M A Edgington
Mrs J A Slyfield
Mr R D Frost
Ms M Taylor
Mr P D Harmer
Mr A E B Taylor-Smith
Mrs P Hibbert
Mrs P Ellis, Mrs A E Mansell and Mr W M Marshall attended as substitutes
SURREY HEATH BOROUGH COUNCIL
The Chairman welcomed Members from Surrey Heath Borough Council, who had attended the meeting to observe an Overview and Scrutiny Committee.
INFORMAL PUBLIC QUESTION TIME
There were no informal questions from members of the public.
The minutes of the meeting held on 24th July were agreed.
APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
Apologies for absence were received from Mrs M V M Hunt, Dr J F A Blowers, Mrs P Hibbert and Mrs P N Mitchell. Mrs P Ellis, Mrs A E Mansell and Mr W M Marshall attended as substitutes.
DISCLOSURE OF INTERESTS
The following disclosure of interest was received:
Item 7.2 Surrey CC Highways Department Input into Development Control decisions
Member of Surrey County Council
QUESTIONS BY MEMBERS OF THE PUBLIC
There were no formal questions from members of the public.
EXECUTIVE FOUR MONTH ROLLING PROGRAMME
(Agenda Item 6.0)
[Wards Affected: All]
The Committee noted the summary of activities on each item relating to its section of the work programme. Mr Band asked whether consideration about Dunsfold AAP should be delayed given recent discussions in respect of the planning application. Mr Harmer argued that the same arguments should apply to the proposed tunnel at Hindhead. Officers felt that advice to the Executive would be premature but it was agreed that the Executive should be alerted to the issue and officers should take concerns about the timing into consideration.
RESOLVED that the four month rolling programme of key decisions, endorsed by the Executive on 5th September 2006, be received and noted.
COMMITTEE WORK PROGRAMME
(Agenda Item 7.1)
[Wards Affected: All]
The Committee noted progress on items in its work programme. Mr Harmer asked whether the Review of Waverley’s Economic Strategy could be added to the work programme. Members said that there had been a workshop which some Councillors had concerns about. It was agreed that the consultant who had given a presentation at the workshop be invited to present their report to a future meeting of this Committee.
Mr Taylor-Smith expressed his concerns about the potential for increased traffic and fly tipping at Witley in light of the introduction of the recent Alternate Weekly Collection scheme. Officers offered to examine the volume of waste at the Witley tip for the next meeting of the Waste SIG (and copy to Mr Taylor-Smith). Officers said that DeFRA evidence showed there was no correlation between fly tipping and Alternate Weekly Collections.
Mrs James said she was disappointed that the Waste Management SIG had mainly received verbal reports since she joined the group in June and that there was no mechanism to raise items of ‘Any Other Business’ (AOB). Officers explained that the situation was unusual in that Mrs James had joined at the time the new scheme was being rolled out and so staff were extremely busy. On the second point, it was suggested that anyone who had items of AOB should raise it with the appropriate Director or Chairman informally. Officers also offered to provide information on waste volumes at the Cranleigh Civic Amenity Site. These points would be raised within the SIG.
The Committee agreed that there should be an interim update from the Waste Management SIG to the next meeting of the Committee.
The Committee also noted progress on the three in-depth reviews in its remit for 2006/7. Progress was discussed under the headings below.
RESOLVED that the Committee’s work programme and in-depth review programme be noted.
SURREY COUNTY COUNCIL HIGHWAYS DEPARTMENT INPUT INTO DEVELOPMENT CONTROL DECISIONS – SCOPING REPORT (Agenda
[Wards Affected: All]
The Committee received an oral update on progress in planning the in-depth review into Surrey County Council Highways Department Input into planning and development control decisions. Members heard that Surrey County Council was still unwilling to be involved in the review and Members felt this was unreasonable. Officers would attend a County Council local committee meeting on 13th October and the Chairman would write to the Chief Executive of Surrey and copy to all Surrey County Councillors on Waverley BC.
RESOLVED that the Committee note progress on the in-depth review.
MOBILE TELECOMMUNICATIONS REVIEW
[Wards Affected: All]
The Committee discussed a report which updated them on progress against actions arising from the review of issues regarding mobile telephone technology carried out in January 2006. Officers had made the following progress
Letters were sent to the LGA and DCLG and were attached for information with the papers. No response has been received from the LGA and a follow up letter has been sent.
The mapping of Telecommunication Sites was now complete and available on the Council’s mapping systems. It was agreed that guidance on how to use this be circulated.
Provisional dates had been identified in November 2006 for a possible Development Control Consultative Forum. Discussions were also in train to improve the quality of the information and to make it more accessible via the use of the Council’s web site in advance of the DCCF and drop in sessions.
A further workshop was being planned for Members in October 2006 on Telecommunication Development on a date to be agreed by Members.
Members discussed the use of technical consultants in assisting the Council in considering telecommunication proposals. It was agreed that the consistency of approach that consultants would bring would be helpful. It was also felt that they could use their technical expertise on issues such as the possibility of mast sharing.
Progress made on the review be noted;
The Member Telecommunications Workshop be held on 19th October at 6.00 pm in Godalming Baptist Church; and
The principle of using technical witnesses to assist in the preparation of advice on proposals for telecommunications development be supported.
DECRIMINALISED (CIVIL) PARKING ENFORCEMENT
[Wards Affected: All]
A report updated the Committee on the progress of the introduction of Decriminalised (Civil) Parking Enforcement into the Borough. Members heard that the target date for introduction of the scheme was April 2007. The County Council had given some funds to the police who would manage the scheme in the interim, concentrating on areas identified by local communities.
Members discussed the scheme and the possibility of offering lower fines for those coming back only a little late to their cars. Officers said that powers to vary the scheme would be limited. Officers also added that Surrey County Council would be doing an audit of lines on the road in due course, but that the scheme would be based on the current situation until then. It was confirmed that the police would not take staff off core duties to enforce the parking scheme. It was also confirmed that any financial risk would be borne by Surrey County Council given that they would provide funding for any costs above those collected in fines.
the Director of Environment and Leisure, in consultation with the Solicitor to the Council, be authorised to make a revised Waverley Borough Council (Off-Street Parking Places) Order under the provisions of the Road Traffic Regulation Act 1984 incorporating the changes identified in this report;
the Director of Environment and Leisure, Director of Finance and Solicitor to the Council be authorised to agree the detailed terms and conditions of, and enter into, an Agency Agreement with Surrey County Council for the management by Waverley of decriminalised parking enforcement in the Borough;
he following penalty charges for contravention of the parking regulations, both on-street and off-street, shall apply following introduction of decriminalised parking enforcement into the Borough:
(i) The penalty charge on the issue of a Penalty Charge Notice (PCN) in accordance with Section 66 of the Road Traffic Act 1991 shall be £60 but discounted to £30 if payment is received within 14 days of the issue of the PCN;
(ii) On the issue of a “Charge Certificate” in accordance with the provisions of Paragraph 6 of Schedule 6 to the RTA 1991 the penalty charge shall be increased to £90;
the Council be recommended that delegated authority be granted to the Solicitor to the Council to enter into a National Parking Adjudication Service Section 101 Joint Committee Agreement (Local Government Act 1972);
the Executive requests the Council to nominate a representative and substitute representative (who must be elected Members of the Council) to serve on the National Parking Adjudication Services Joint Committee; and
the Council gives approval to the Director of Environment and Leisure’s delegated authority to approve requests for concessionary parking in off-street car parks being extended to the granting of requests for dispensations, suspensions and waivers in respect of on-street parking places, and the scheme of delegation be amended accordingly.
BEST VALUE PERFORMANCE INDICATORS
[Wards Affected: All]
Members considered a report providing details of Waverley’s performance against the Best Value Performance Indicators and local Performance Indicators that the Committee resolved to monitor, in the first three months of 2006/7.
Members sought and received clarification and confirmation that the recycling figures did not include recyclables taken to Surrey County Council amenity sites. Similarly, residual waste taken to these facilities was not included in the waste figures reported in these indicators. Members requested that the future quarters’ targets for waste and recycling would be a useful addition to the report, to understand the expected trajectory. Clarity was also sought by Members over the distinction between ‘visits’ and ‘visits in person’ in the museums indicators. It was agreed that this information would be reported back to the Committee at their November meeting. The rationale for the range of leisure centre attendance targets between the five centres was questioned. It was also questioned how the population of the Borough was apportioned between the centres. Again, this information would be reported back to the Committee at their November meeting.
RESOLVED: that the Committee note the information in the report and draw the Executive’s attention to the above comments.
SPONSORED ORGANISATION SCHEME 2007/8 – GRANT ELIGIBILITY, CRITERIA AND TIMETABLE
[Wards Affected: All]
The Committee considered a report about the grant eligibility, criteria and timetable for assessing applications for the Sponsored Organisation scheme in 2007/8. The Committee supported the recommendations, including the proposal that the scheme should be open to new applicants in 2007-08. They also agreed that the “three year intention to fund” policy should continue on the current arrangement, with a financial threshold of £10,000. Members also made the observation that, with regard to the Waverley Voluntary Grants Partnership, safeguards were needed so that changes in the health service would not affect the Partnership.
The application eligibility and grant criteria for the Sponsored Organisation Scheme as set out at Annexe 3 be agreed;
The proposed timetable for applying for Sponsored Organisation funding for 2007/08 as set out at Annexe 5 be agreed;
The Sponsored Organisation Scheme be open to new applicants for 2007/08;
The “Three-Year Intention to Fund” policy should continue as before, maintaining the £10,000 threshold;
Provided there are safeguards in respect to any changes in the health service, that Waverley contributes to the Waverley Voluntary Grants Partnership in 2007/08 on the same basis as in 2006/07 with two nominated members on the panel and with the results of the grants reported back to the Overview and Scrutiny Committees and the Executive;
The overall level of funding for the Sponsored Organisation Scheme and Waverley Voluntary Grants Partnership in 2007/08 be increased in line with inflation but with the proviso that such an increase will have to be assessed alongside other demands on Council finances during the budget process; and
Mr Byham be nominated to the Waverley Voluntary Grants Partnership.
The meeting concluded at 9.46 pm