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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 19/09/2006
Minutes




MINUTES of the MEETING of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE held on 19TH SEPTEMBER 2006

(To be read in conjunction with the Agenda for the Meeting)

*Mr J R Sandy (Chairman) Mrs L S R Hodgson
Mrs M V M Hunt (Vice Chairman)* Mrs S R Jacobs
* Mr M H W Band *Mrs D M James
Dr J F A BlowersMrs P N Mitchell
*Mr M W Byham *Mr J M Savage
*Mr M A Edgington *Mrs J A Slyfield
*Mr R D FrostMs M Taylor
*Mr P D Harmer*Mr A E B Taylor-Smith
Mrs P Hibbert
*Present
Mrs P Ellis, Mrs A E Mansell and Mr W M Marshall attended as substitutes

31. SURREY HEATH BOROUGH COUNCIL
32. INFORMAL PUBLIC QUESTION TIME

There were no informal questions from members of the public.

33. MINUTES

The minutes of the meeting held on 24th July were agreed.

34. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

35. DISCLOSURE OF INTERESTS
36. QUESTIONS BY MEMBERS OF THE PUBLIC

There were no formal questions from members of the public.

37. EXECUTIVE FOUR MONTH ROLLING PROGRAMME (Agenda Item 6.0)
[Wards Affected: All]

38. COMMITTEE WORK PROGRAMME (Agenda Item 7.1)
[Wards Affected: All]

The Committee noted progress on items in its work programme. Mr Harmer asked whether the Review of Waverley’s Economic Strategy could be added to the work programme. Members said that there had been a workshop which some Councillors had concerns about. It was agreed that the consultant who had given a presentation at the workshop be invited to present their report to a future meeting of this Committee.

Mr Taylor-Smith expressed his concerns about the potential for increased traffic and fly tipping at Witley in light of the introduction of the recent Alternate Weekly Collection scheme. Officers offered to examine the volume of waste at the Witley tip for the next meeting of the Waste SIG (and copy to Mr Taylor-Smith). Officers said that DeFRA evidence showed there was no correlation between fly tipping and Alternate Weekly Collections.

Mrs James said she was disappointed that the Waste Management SIG had mainly received verbal reports since she joined the group in June and that there was no mechanism to raise items of ‘Any Other Business’ (AOB). Officers explained that the situation was unusual in that Mrs James had joined at the time the new scheme was being rolled out and so staff were extremely busy. On the second point, it was suggested that anyone who had items of AOB should raise it with the appropriate Director or Chairman informally. Officers also offered to provide information on waste volumes at the Cranleigh Civic Amenity Site. These points would be raised within the SIG.

The Committee agreed that there should be an interim update from the Waste Management SIG to the next meeting of the Committee. RESOLVED that the Committee’s work programme and in-depth review programme be noted. 39. SURREY COUNTY COUNCIL HIGHWAYS DEPARTMENT INPUT INTO DEVELOPMENT CONTROL DECISIONS – SCOPING REPORT (Agenda Item 7.2)
[Wards Affected: All]
40. MOBILE TELECOMMUNICATIONS REVIEW (Item 7.3)
[Wards Affected: All] :
Letters were sent to the LGA and DCLG and were attached for information with the papers. No response has been received from the LGA and a follow up letter has been sent.
The mapping of Telecommunication Sites was now complete and available on the Council’s mapping systems. It was agreed that guidance on how to use this be circulated.
Provisional dates had been identified in November 2006 for a possible Development Control Consultative Forum. Discussions were also in train to improve the quality of the information and to make it more accessible via the use of the Council’s web site in advance of the DCCF and drop in sessions.
A further workshop was being planned for Members in October 2006 on Telecommunication Development on a date to be agreed by Members.
Progress made on the review be noted;
The Member Telecommunications Workshop be held on 19th October at 6.00 pm in Godalming Baptist Church; and
The principle of using technical witnesses to assist in the preparation of advice on proposals for telecommunications development be supported.

41. DECRIMINALISED (CIVIL) PARKING ENFORCEMENT (Item 8)
[Wards Affected: All]

the Director of Environment and Leisure, in consultation with the Solicitor to the Council, be authorised to make a revised Waverley Borough Council (Off-Street Parking Places) Order under the provisions of the Road Traffic Regulation Act 1984 incorporating the changes identified in this report;

the Director of Environment and Leisure, Director of Finance and Solicitor to the Council be authorised to agree the detailed terms and conditions of, and enter into, an Agency Agreement with Surrey County Council for the management by Waverley of decriminalised parking enforcement in the Borough;

the following penalty charges for contravention of the parking regulations, both on-street and off-street, shall apply following introduction of decriminalised parking enforcement into the Borough:

the Council be recommended that delegated authority be granted to the Solicitor to the Council to enter into a National Parking Adjudication Service Section 101 Joint Committee Agreement (Local Government Act 1972); the Executive requests the Council to nominate a representative and substitute representative (who must be elected Members of the Council) to serve on the National Parking Adjudication Services Joint Committee; and the Council gives approval to the Director of Environment and Leisure’s delegated authority to approve requests for concessionary parking in off-street car parks being extended to the granting of requests for dispensations, suspensions and waivers in respect of on-street parking places, and the scheme of delegation be amended accordingly. 42. BEST VALUE PERFORMANCE INDICATORS (Item 9)
43. SPONSORED ORGANISATION SCHEME 2007/8 – GRANT ELIGIBILITY, CRITERIA AND TIMETABLE (Item 10)
[Wards Affected: All]

The Committee considered a report about the grant eligibility, criteria and timetable for assessing applications for the Sponsored Organisation scheme in 2007/8. The Committee supported the recommendations, including the proposal that the scheme should be open to new applicants in 2007-08. They also agreed that the “three year intention to fund” policy should continue on the current arrangement, with a financial threshold of 10,000. Members also made the observation that, with regard to the Waverley Voluntary Grants Partnership, safeguards were needed so that changes in the health service would not affect the Partnership.

RESOLVED: that;

The application eligibility and grant criteria for the Sponsored Organisation Scheme as set out at Annexe 3 be agreed;
The proposed timetable for applying for Sponsored Organisation funding for 2007/08 as set out at Annexe 5 be agreed;
The Sponsored Organisation Scheme be open to new applicants for 2007/08;
The “Three-Year Intention to Fund” policy should continue as before, maintaining the 10,000 threshold;
Provided there are safeguards in respect to any changes in the health service, that Waverley contributes to the Waverley Voluntary Grants Partnership in 2007/08 on the same basis as in 2006/07 with two nominated members on the panel and with the results of the grants reported back to the Overview and Scrutiny Committees and the Executive;
The overall level of funding for the Sponsored Organisation Scheme and Waverley Voluntary Grants Partnership in 2007/08 be increased in line with inflation but with the proviso that such an increase will have to be assessed alongside other demands on Council finances during the budget process; and
Mr Byham be nominated to the Waverley Voluntary Grants Partnership.

The meeting concluded at 9.46 pm bureau/comms/O&S3 /2006/7/123.doc