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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 23/06/2003
Kerbside Recycling Service - Implementation Programme



Summary & Purpose
The purpose of this report is to advise the Executive of progress made to implement the decisions of the Council on 15th April to extend the door-to-door recycling service to a total of 46,000 dwellings in Waverley.

Following discussions with Arkeco Environmental Services Limited it is proposed that the remainder of the urban parts of the Borough be serviced with effect from the beginning of September 2003, and the remaining rural parts of the Borough will be serviced with effect from the beginning of October 2003.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
Positive
Positive
Positive
Positive
Positive
Positive
Positive


APPENDIX I
WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 23RD JUNE 2003
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Title:
KERBSIDE RECYCLING SERVICE – IMPLEMENTATION PROGRAMME
[Wards Affected: N/A]
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Summary and purpose:

The purpose of this report is to advise the Executive of progress made to implement the decisions of the Council on 15th April to extend the door-to-door recycling service to a total of 46,000 dwellings in Waverley.

Following discussions with Arkeco Environmental Services Limited it is proposed that the remainder of the urban parts of the Borough be serviced with effect from the beginning of September 2003, and the remaining rural parts of the Borough will be serviced with effect from the beginning of October 2003.

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Quality of life implications – social, environmental & economic (sustainable development):

All of the quality of life implications associated with this report are positive since the adopted recycling strategy not only aims to increase recycling, but also to reduce the amount of residual waste being produced. In doing so, potential harmful impacts associated with the current methods of transporting and disposing of waste are reduced. Kerbside recycling methods also encourage members of the community to play an active and personal part in sorting their refuse for recycling. Additional work undertaken by Arkeco is likely to provide local employment opportunities.

E-Government implications:

Comprehensive information about recycling facilities is available on the Waverley website. Additionally, a search facility is available to determine the day of collection for residual waste. A day-search facility for recycling collections has not yet been provided because, unlike residual waste collections, this is a fixed arrangement and not subject to the Bank Holiday roll-forward system. However, it is intended that recycling-day information will be made available on-line once service implementation has been completed. In the meantime this information will continue to be issued in leaflet form together with other comprehensive information and advice to each householder in advance of the service starting in their area.
Resource and legal implications:

The updated resource implications of providing kerbside collection services were reported to the Council at its meeting on 15th April. This has not changed, involving the approved use of 20,000 General Fund working balance to meet the reported 2003/04 budget shortfall. The approval to proceed was subject to certain conditions, one being confirmation about mixed glass and the other being confirmation of DEFRA funding. Whilst mixed glass collection has been approved in principle, the exact additional cost is currently being negotiated and based on current indications, this could be up to 30,000 in a full year. The Council has now received confirmation from DEFRA that they will not be revising their grant funding under the revised implementation programme.

There are no additional legal implications beyond those previously reported. However, it should be noted that it was agreed that “officers be instructed to enter into the necessary arrangements (including any further contractual variations) with Arkeco Environmental Services to deliver the recycling service as varied by the revised renegotiated service delivery option.” If mixed glass collection is not implemented, Arkeco may expect to renegotiate the contract at a significantly increased cost to Waverley.

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Background

1. It has previously been reported that Arkeco had formally notified Officers in January this year that it felt both the initial stages of the enhanced recycling service it had implemented up to that stage, and the future stages of implementation were under-resourced. Alternative service delivery options were therefore considered by The Executive at its meeting on 1st April, and by the Council at its meeting on 15th April. Legal advice was also made available to inform those considerations.

2. It was decided from a service delivery context that the best option available was to provide a weekly collection to urban parts of the Borough, totalling 32,000 households, which was an enhancement to the existing implementation programme which had only allowed for 27,000 households. It was further concluded that the change to an alternate weekly service for the collection of all recyclables in rural areas was not likely to significantly affect participation or recycling rates compared with the previously agreed alternating weekly collection of different commodities. This was checked by carrying out a telephone survey of authorities similar to Waverley where the rural areas are serviced on an alternate week basis, to establish the efficacy of such a service. In particular, it is important to note that all revised proposals delayed the previously agreed round 3 introduction from 7th April to later in the Summer. Vehicle availability would be the main limiting factor in bringing this date forward. It was agreed that the rural properties should be introduced altogether in the Autumn this year which is earlier than the planned Spring 2004 introduction.

Mixed Glass

3. The revised proposal is partly dependant on the improved efficiency made possible by Arkeco not needing to sort glass into separate clear, brown and green vehicle compartments at the kerbside, but rather to load it co-mingled. This is also a potentially safer operation.


4. However, although there is no local facility that will accept mixed glass for recycling, Surrey Waste Management Limited (SWM) who operate the Slyfield Waste Transfer Station in Guildford have confirmed that work to install a mixed glass bay is due to start work during the week commencing 19th May. This has provided them with a target date of 16th June to accept deliveries of mixed glass.

5. It is known that mixed glass has a lower resale value than the 8.00 per tonne currently received for separated glass. However, SWM have given a provisional indication that they would charge a net fee of 7.60 per tonne for mixed glass. This is currently being negotiated by officers. However, income from glass collected at bring-sites would remain unaffected and the value of recycling credits would also be unchanged at 35.38 per tonne.

DEFRA Funding

6. DEFRA have awarded Waverley a grant of 229,809 towards the revenue costs of recycling in the current financial year. Whilst the grant application was based on the Council’s previous implementation plan, DEFRA have been advised of the detailed changes and have now confirmed that the funding grant will not be revised.

Proposed Implementation Programme

7. Now that detailed discussions have taken place with Arkeco it is proposed that the rest of the weekly urban service for 17,000 households will be introduced at the beginning of September 2003. This will bring to 32,000 the total number of households serviced by a weekly collection of mixed glass, paper and cans.

8. It is also proposed that the alternate weekly rural service for 14,000 households, (also for mixed glass, paper and cans) be introduced at the beginning of October 2003.

9. The main factors determining this programme are vehicle availability, staff recruitment, the need for Arkeco carefully to configure the rounds and the logistics involved in delivering recycling containers and publicity material to residents.

10. The remaining 2,500 properties are those that are remote or where there will be access problems for recycling vehicles. These vehicles require greater working-height than refuse collection vehicles and are less stable on unmade roads. Officers are working with Arkeco to reduce this number of properties. Householders affected will be notified accordingly, and be given information about the location of bring-sites and other services including the green waste shredding service and home composter offers. It is also proposed that alternative means of servicing these properties will be actively explored with Arkeco, and options for doing so be reported to a future meeting of The Executive.

Recommendations

It is recommended that the Executive:

1. approves the implementation programme for the remaining kerbside recycling service set out in paragraphs 7 and 8 of this report.


2. requests that a further report be submitted to the July 2003 meeting covering:-

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Background Papers (DoE&L)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.
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CONTACT OFFICER:

Name: Martin Shorten Telephone: 01483 523434

E-mail: mshorten@waverley.gov.uk


comms/executive/2003-04/139