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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 01/04/2003
MATCHED-FUNDING PROVISION - Application for Ring-fenced funding in 2002/03
HASLEMERE AND DISTRICT COMMUNITY CENTRE



The purpose of this report is to consider an application from the Haslemere and District Community Centre for Matched-Funding grant from the 2002/03 ring-fenced budget. The resource and other implications are referred to in the report.
APPENDIX O

WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 1ST APRIL 2003

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Title:
MATCHED-FUNDING PROVISION -
Application for Ring-fenced funding in 2002/03
HASLEMERE AND DISTRICT COMMUNITY CENTRE

[Wards Affected: All Haslemere Wards]
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Summary and Purpose

The purpose of this report is to consider an application from the Haslemere and District Community Centre for Matched-Funding grant from the 2002/03 ring-fenced budget. The resource and other implications are referred to in the report.

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Introduction

1. It is Council policy to ring-fence one quarter of the annual Matched-Funding Provision for urgent applications or for opportunities that may arise during the course of the year. This report provides details of an application from the Haslemere and District Community Centre and the assessment made against the Council’s criteria.

The Haslemere and District Community Centre – Furniture and Equipment

2. An application for urgent funding has been submitted by the Haslemere and District Community Centre for a grant to provide furniture and equipment in the new community/day centre. The application seeks a funding contribution of 10,000 in 2002/03, towards the total project costs of 91,500.

3. The Centre is currently under construction and is due to be completed in March /April 2003. Waverley is funding 400,000 of the 890,000 total project cost from its capital programme and providing the lease of the land.

4. This application covers the equipment and furniture necessary to make the building operational and includes furniture, kitchen equipment, assisted bathing equipment, hoist and room dividers.

Need

5. The fitting out of this building is essential in order for the full facilities to become available to the community. The intended uses include opportunities for the young, old and disadvantaged and a number of voluntary organisations covering a wide range of services have signified their interest in using the facilities.

Corporate and Service Strategies

6. The project meets the Council’s objectives under its overall aim of ‘enhancing the quality of life’.

Timescale

7. The Centre intends to commence installing equipment and furniture in March and to complete the exercise in May/June 2003. The Centre has highlighted the urgency of the application as savings can be achieved if equipment can be installed whilst builders are on site. Also, the applicant has indicated that the Centre needs to be opened for use by older people who have to move out of their present premises as a matter of urgency.

Partnership Funding

8. The Centre has identified a number of sources for the balance of funding totalling 81,000. Of this, a total of 46,500 had been secured at the time of application from the Haslemere Town Council (25,000), Surrey County Council (10,000), Age Concern Haslemere (10,000) and the Co-op Community Fund (1,500).

Matched-Funding Criteria

9. The application has been assessed against the degree to which it meets the Matched-Funding Criteria. The application scored 79 out of the maximum score of 100. The score achieved is sub-divided into the following categories:

Application Score
Total Maximum Score
Organisation
16
20
Partnership
20
25
Implementation
17
25
Sub-total
53
70
Needs
26
30
TOTAL
79
100

Officer Comment

10. This scheme will enable the Centre to open as soon as possible with the equipment necessary to provide a wide range of facilities to the local community. The Centre has been successful in securing wide partnership funding for the project and is continuing with significant fund-raising efforts. It is recommended that the grant requested of 10,000 (11% of the total scheme costs) be approved.

Human Rights Implications

11. There are no human rights, community safety or environmental implications.

"Opportunities for All" implications

12. The project will provide or improve facilities for all sections of the community.

Resource Implications

13. The 2002/03 budget for ring-fenced grants is 45,000. On 1st May 2002, the Executive approved three grants from this budget totalling 29,750, leaving a balance available of 15,250.

Management Committee

14. The Centre has invited Waverley to appoint a representative to the Management Committee.

Recommendation

It is recommended that:

1. the Executive approves the carry forward of 10,000 ring-fenced budget from 2002/03 to 2003-04;

2. subject to the conditions of grant being met, a grant of 10,000 be made from the ring-fenced budget to the Haslemere and District Community Centre; and

3. the Executive considers if it wishes to appoint a Member to serve on the Management Committee.

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Background Papers (DoF)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

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CONTACT OFFICER:

Name: Graeme Clark Telephone: 01483 523236
Email grclark@waverley.gov.uk

COMMS/EXEC/2002-03/582