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Waverley Borough Council Committee System - Committee Document

Meeting of the Corporate Overview and Scrutiny Committee held on 19/09/2001
Annual Review 2001




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Annual Review 2001

The Annual Review is key to the corporate planning cycle, setting the corporate objectives which will be cascaded into service objectives and individual targets. The process so far has involved preliminary discussions between members of the Executive Committee and the Management Board during June and July 2001.

In accordance with the Council’s corporate planning cycle, Service Plans for 2002/03 will be drafted, following wider overview and scrutiny of the conclusion of these discussions, to reflect the outcome of the Annual Review and the strategic decisions made.



The priorities, aims and objectives identified during the preliminary discussions are set out on the following pages




Corporate and Community Strategy, Financial Issues & Best Value

Priorities

q Control the level of council tax
q Engaging the community on the Community Strategy – Ward meetings

Aims

q To manage the Council’s finances prudently and provide value for money (from the BVPP 2001/02)
q To provide opportunities for individuals, groups and organisations to take part in, and enhance, the democratic process (from A Fresh Future)

Objectives

q To control increases in the Council’s annual net revenue expenditure to not more than inflation, excluding new statutory duties
q To encourage local people to get more involved in local community issues by making Ward meetings more consultative
q To enhance the appeal of Ward meetings by dealing with wider partnership issues


Planning and Major Developments

Priorities

q Planning enforcement activity, including legal support
q Progressing East Street
q Remaining in PATS/Area Committees
q Reception and customer facilities

£117,500 *


£250,000 capital
Aims

q To increase the level of Planning Enforcement activity (new)
q To contribute to a transport system that allows essential journeys to be made safely and conveniently (from A Fresh Future)
q To provide visitors to the Council offices with good customer facilities (new)

Objectives

q To increase the capacity for Planning Enforcement activity by funding an Enforcement Manager with additional administrative support and an additional post in Legal Services
q To remain in PATS/Area Committees and work effectively with Surrey County Council on highways and transportation issues
q To remodel and improve reception areas


* Includes £58,000 identified in the Legal Services action plan (full cost of directly employing 1 FTE senior solicitor) and £59,500 identified in the Development Control and Enforcement action plan (full cost of directly employing 1 FTE Enforcement Manager plus administrative support).

Town & Village Liaison and Voluntary Sector

Priorities

q Further develop the relationship with Town and Parish Councils
q Ensure that voluntary groups that receive Council support provide value for money

Aims

q To develop further the relationship with Town and Parish Councils (new)
q To ensure that when the Council provides financial support to voluntary groups through the Sponsored Organisation Scheme and matched-funding provision, it gets value for money (new)

Objectives

q To involve Town and Parish Councils more on local projects
q To encourage Waverley Members on voluntary groups to report back to the Council on projects that are Council funded
q To encourage voluntary sector groups that receive Council support through the Sponsored Organisation Scheme and matched-funding provision to show how they provide value for money


Member Communications

Priorities

q Improve the effectiveness of committee reports
q Reduce the size of committee agendas
q Timely arrival of papers
q Member understanding of where to find information
q Efficient electronic access for those Members who seek it, and appropriate education

Aims

q To make it easy for the reader to quickly appreciate the contents and substance of committee reports (new)
q To make committee agendas less bulky (new)

Objectives

q To develop committee report writing so as to use the ‘Summary and Purpose’ section to précis the contents
q To keep reports succinct
q To reduce the length of committee reports whilst supplying all the information required for decision-making


Housing and Community Welfare

Priorities

q Meeting the need for more affordable housing to buy and rent
q Maintaining the HRA housing stock
q Dealing with the implications of ‘Supporting People’, particularly for sheltered housing and domestic violence
q Carry out the terms of the Housing Acts
q Rent re-structuring

Existing budget

HRA

HRA


HRA

HRA

Aims

q To increase the amount of affordable housing, in particular for key workers and younger people (from A Fresh Future)
q To develop partnerships to meet rural housing need (from the Housing Strategy)
q To improve the fabric of Homeless Hotels – (from the Housing Strategy)

Objectives

q To work with our partners to attract capital and revenue resources for affordable housing – particularly to meet the needs of younger households.
q To encourage private sector renewal.
q To work with our partners to develop affordable key worker housing.
q To work with Parish Councils and maximise funding opportunities for affordable housing in rural areas.
q To invest in backlog repairs which have been identified through the Stock Condition Survey as being urgent/essential.
q To provide new accommodation and refurbish existing hostels for homeless households, particularly for young people who are aged 16 and 17.
q To achieve an equitable balance accommodation for the elderly with general needs housing.


Cultural and Leisure Provision and Youth

Priorities

q Leisure needs in Godalming, including suitable locations for any new facilities
q Leisure property: need to address the Council’s responsibilities
q Farnham Maltings: the Council’s continuing role

Capital
Aims

q To ensure that all Waverley’s residents have the opportunity to pursue a wide range of leisure opportunities (from A Fresh Future)
q To support and advise the efforts of key organisations to become financially independent (from A Fresh Future)

Objectives

q To improve leisure provision in Godalming and identify suitable locations for any new facilities
q To continue working with the Farnham Maltings Trust to further develop the Maltings as a major contributor to the cultural life of the area
q To review the position of the Museum of Farnham


Environment

Priorities

q Meeting recycling targets

    q Continue supporting the Sandy Hill project
    q Minimising flooding problems
    q Minimising problems caused by abandoned vehicles
    q Car Parking – testing ‘pay-on-exit’ proposals
    Capital plus £100,000
    £15,000

    £5,000 *

    Capital plus £20,000

    Aims

    q To meet the Council’s targets for recycling (clarification of commitments made in A Fresh Future and the BVPP)
    q To protect and improve the environment (from A Fresh Future)
    q To improve community safety (from A Fresh Future)
    q To work with the Environment Agency on issues of land drainage and act where flooding is a problem, particularly where homes are at risk (from A Fresh Future)
    q To implement the Car Parking Strategy, in particular to implement one ‘pay-on-exit’ facility (strategy objective 4.4)

    Objectives

    q To reduce the amount of waste and recyclable material that goes to disposal sites
    q To increase recycling and home/community composting
    q To continue funding the Sandy Hill community worker as part of the wider commitment to revitalising the area
    q To minimise the problems caused by flooding
    q To minimise the problems caused by abandoned vehicles
    q To introduce one pilot ‘pay-on-exit’ parking scheme by 30 September 2002

    * The ‘End of Life’ vehicle directive, which will come into effect April 2002, does not apply retrospectively but in the longer term may reduce the number of vehicles abandoned - it does not give local authorities additional powers to remove abandoned vehicles.

    Economic Development & Business Liaison

    Priorities

    q Town Initiatives
    q Maintaining existing level of business activity in towns and villages
    q Encouraging sustainable tourism

    Aims

    q To help maintain a prosperous and sustainable local economy (from A Fresh Future)
    q To help make Waverley an attractive place for suitable new investment (from A Fresh Future)
    q Improve services to visitors to leisure and cultural facilities in a way which balances the needs of tourism and the benefits to the local economy with an enhanced quality of community life (from A Fresh Future)

    Objectives

    q To work with Town Initiatives for the benefit of town centres
    q To listen to and understand the needs of the business community
    q To work with the business community to maintain the existing level of business activity in towns and villages
    q To improve sign boards, interpretative information and way marking to continue to encourage responsible access to the countryside and to inform people of places of interest
    q To strengthen trading conditions for the business community by encouraging tourism


    Asset Management and Human Resources

    Priorities

    q Buildings: implementing the Asset Management Plan, optimising use of office space and accessibility
    q Flexible ways of working (if costs can be capitalised)
    q Updating Information and Communications Technology (ICT) equipment

    Within existing budget

    £75,000

    Capital

    Aims

    q To enable all of Waverley’s customers to access directly the information and services appropriate to their requirements (new)
    q To take a corporate and strategic approach to managing the Council’s land and property (from the AMP)
    q To optimise the use of office space (new)
    q To establish and manage a proactive planned maintenance programme for all of the Council’s corporate properties (from the AMP)
    q To ensure that all transactions are capable of being delivered electronically by 2005 (from BVPP)

    Objectives

    q To implement the service improvement plan arising from the Best Value review of Facilities Management and Locality Offices
    q To audit access to Council buildings and determine the level of work needed to achieve government targets for accessibility
    q To keep under continual review the use and retention of property
    q To identify opportunity costs and investigate alternative use or disposal of surplus or under-utilised property
    q To review planned maintenance programmes to ensure adequate and accurate budget provision and that occupiers of corporate property have clearly defined maintenance responsibilities
    q To continuously seek methods of improving energy efficiency and supporting Waverley’s strategy and targets for sustainability
    q To identify suitable replacement/ upgrades for the revenues and financial ledger systems and their hardware platforms
    q To have Information and Communications Technology in place to support government targets for electronic service delivery

    comms/executive/2001-02/117 21194