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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 06/02/2007

1. To provide collective and individual leadership as part of the Executive
2. To undertake lead responsibility for the portfolio allocated to him/her
3. To contribute effectively towards the strategic direction of the Council

Duties and Responsibilities
1. To participate effectively as a Member of the Executive and to take joint responsibility with Executive Members for all actions and be accountable collectively. Challenge issues prior to making decisions if felt appropriate to do so. Ensure appropriate regard to the community’s interests and to any equalities and diversity issues. Encourage openness and honesty.
2. To shape and develop the Strategic priorities and vision of the Council, participating in debates and discussion about policy issues across the range of services provided by the Council.
3. To act as the Lead Member for a particular portfolio as may be determined by the Leader of the Council, but in doing so, have regard to the overall collective responsibilities of the Executive and the Council’s corporate policy objectives. Champion the portfolio concerned within that strategic context.
4. To recognise the differing roles of members and officers in the Council’s Constitution.
5. In connection with the portfolio:
a) Build good relationships with appropriate senior officers and work with them in developing policy or strategic issues prior to formal reporting. Be supportive in dealing with any problems at a strategic level
b) Keep abreast of related developments and policies at national, regional and local level
c) Enhance the Council’s reputation through taking the regional and national stage where possible and participating in regional and national networks
d) Be aware of key budgetary issues affecting their portfolio
6. To represent the Council on external bodies, as appointed, and feedback to the Executive any issues of relevance/importance.
7. To be responsible for continuous personal development. Take advantage of learning opportunities to build on understanding and knowledge, and to develop relevant skills.
8. Along with Executive Members and the Management Team be available as appropriate for other Members to discuss any queries or matters of concern.
9. To promote the portfolio positively and where appropriate to act as the spokesperson with the media for that portfolio area only. To fulfil his or her role as laid out in the role description, an effective Executive Member requires:

Portfolio leadership:
- An understanding of the Council’s strategy, policies and operations
- Leadership skills

Contributing to the setting of the strategic agenda and work programme for the portfolio:
- The ability to present to others
- The ability to exercise strategic awareness and judgement
- Knowledge of relevant issues and who to involve in decision making
- The ability to persuade others
- Knowledge of Council and national objectives

Providing representation for the Portfolio:
- Public speaking skills
- Good presentation skills

Reporting as appropriate:
- High level communication skills

Taking an active part in Executive meetings and decisions:
- The ability to challenge decisions constructively and suggest alternatives
- The knowledge, confidence and ability to contribute to discussion and resolution of cross cutting and collective issues

Leading partnerships and community leadership:
- Adaptive leadership skills
- Negotiation and brokerage skills
- Creative and lateral thinking skills; the ability to see ahead and be predictive
- An understanding of the roles of officers, members and different agencies
- Respect for, and desire to work with, different groups and individuals
- Have knowledge and understanding of the Code of Conduct and Member/Officer Protocol
- A knowledge and commitment to the values of the Council