Waverley Borough Council Home Page Waverley Borough Council Home Page


Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 11/12/2007
Minutes of 16/10/07




25
MINUTES of the MEETING of the WAVERLEY BOROUGH COUNCIL held in the Council Chamber, Council Offices, Godalming on 16th October 2007
* Councillor M W Byham (Mayor)
* Councillor L C Bate (Deputy Mayor)
Councillors:
*Mrs J I Arrick*R A Knowles
*C R Baily*Ms D Le Gal
*M H W Band*Dr N J Lee
*Mrs G M BeelA J Lovell
*Mrs E Cable*P J Martin
*M Causey*T E Martin
*Mrs C Cockburn*B J Morgan
*S P Connolly*S N Mulliner
*V Duckett*D J Munro
*J H B Edwards*S J O’Grady
*B A Ellis*S L Pritchard
*Mrs P Ellis*K T Reed
*Mrs L J Fleming*S Renshaw
*Mrs P M Frost*S N Reynolds
*R D Frost*I E Sampson
*R J Gates*J R Sandy
*M R GoodridgeMrs C E Savage
*R A Gordon-SmithJ M Savage
Mrs J P Hargreaves*R J Steel
*S L Hill*A E B Taylor-Smith
N P Holder*Cllr Ms J R Thomson
*J P HubbleA P Thorp
S R E Inchbald*J A Ward
*D C Inman*Mrs N Warner-O’Neill
*P B Isherwood*K Webster
*Mrs D M James*R A Welland
*Mrs C A KingMrs L Wheatley
* C A Wilson
* Present

At the commencement of the meeting, prayers were led by the Reverend John Bundock from Holy Trinity Church in Bramley.

26. MINUTES

The Minutes of the Meeting of the Council held on 17th July 2007 were confirmed and signed.

27. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors Mrs J P Hargreaves, N P Holder, S R E Inchbald, A J Lovell, Mrs C E Savage, J M Savage, A P Thorp and Mrs L Wheatley.

The Mayor wished Cllr Mrs C E Savage a speedy recovery from her recent operation and hoped to see her back soon.
28. DISCLOSURE OF INTERESTS

The following interests were declared in advance and during the meeting:-

Personal and Prejudicial Interests

Cllr L C Bate declared a personal and prejudicial interest in Agenda Item 8 (c) - Minute Numbers 20 and 21 (Licensing and Regulatory Committee Minutes) as in his position as Deputy Mayor, the Council used the services of the Chauffeur company involved for public engagements. Cllr Bate withdrew from the meeting during this item.

The Chief Executive also declared a personal and prejudicial interest in Minute No. 104 of the Executive minutes of 2nd October 2007 as the subject under discussion affected her terms and conditions of employment. She left the meeting during discussion on the item.

Personal Interests

The following councillors declared personal interests and remained in the meeting during consideration of these items:-

NameItemInterest
Cllr Mike BandAgenda Item 8 (a)(i) - 65 Payment of Counsel's Fees - Dunsfold ParkHe accepted a VIP ticket from Dunsfold Park Ltd to 2007 Wings& Wheels
Cllr David InmanAgenda Item 8 (a) (iii) - East Street, FarnhamHis brother is Chairman of the Brightwells Gostrey Centre

29. MAYOR’S ANNOUNCEMENTS

The Mayor announced that he was looking forward to a weekend visit to Mayen Koblenz and taking good wishes to Waverley’s German twinning friends. He also reported that he was proud to have been invited to the Poweraid Surrey Sports Awards where out of 32 people shortlisted across the whole county, 6 were from Waverley and 2 were winners for the Disability Sports Award and Sports Team Coach of the Year.

With regard to the plinth in front of the Council Offices, the Mayor informed councillors that the stainless steel sculpture that had been on display until recently now had a permanent home at Althorp. Members were also encouraged to collect any mail from the Members’ Room.

30. QUESTIONS FROM MEMBERS OF THE PUBLIC

The following questions to the Mayor had been received from members of the public in accordance with Procedure Rule 10:-

i. from Mr J Price of Farnham

“Waverley residents are acutely aware of the excellent historic environment they possess in the area. Farnham Town for example has many listed buildings, is understood to be one of the five prettiest towns in the South East and has one of the oldest civic societies in the country founded nearly 100 years ago. English Heritage, for some years has been encouraging Local Authorities to appoint an elected Member to act as a Historic Environment (HE) Champion to help enable HE resources to be better used and protected. English Heritage lists on its Web ‘HELM’ site over 200 authorities who have appointed Champions. Waverley is on this list. Could the Council state who is our Historic Environment Champion, publicise the appointment with an article in the Link, together with publicity on its website, and provide an annual report for the public on its involvement with the Historic Environment?”

The Executive Portfolio Holder for Planning and Major Developments responded, as follows:-

“Cllr Steve Renshaw was appointed several months ago as the Council's champion for both Design and the Historic Environment. Your question provides useful feedback on the wider interest in these topics. Cllr Renshaw has been considering with his colleagues and with the officers how he can best make a local contribution and will report further as appropriate. The role is not only about ensuring that our existing heritage is protected but also to make sure that Waverley, as the local planning authority, provides a vision for how building developments can be improved in the future. In particular, this can be done through managing the planning, conservation and sustainability of our streets and green spaces. The Council fully intends to publicise the appointment which could include an article in the Council’s magazine for residents and on its website, as it has done recently in the local press.”

ii. from Mr Murphy of Farnham

"Following recently released information it appears that Crest Nicholson Sainsbury's will walk away with at least 20,000,000 profit, whereas Waverley Borough Council will be lucky to break even. Not much of a deal for Waverley's residents.

The Leader of the Council gave the following reply:-

iii. from Mrs A Thurston of Farnham

“It is stated in the brochure ‘East Street – getting it right for Farnham’, that parking will be in an undercroft car park taking 150 cars, and in a multi-storey car park with space for 235 cars. The existing Sainsbury’s car park, which is to remain, has 220 spaces. This gives a total of 605 spaces.

It is understood that in the development there would be 400 public car-parking spaces, as a required element, and one space for each of the residential units. This makes a total of 630. Will the shortfall of 25 spaces be taken off the public or the private parking allocation?”

The Leader of the Council responded:-

“Thank you for your question and for pointing out that South Street Car Park has in fact got 220 spaces. It is the Council and CNS’s intention to provide 400 car parking spaces for the public in the East Street development, including those at South Street.”

iv. from Mr D Wylde from Farnham

“Is the transfer of land from WBC to CNS a sale of freehold or sale on long leasehold; if so, what is the duration of the lease and what is the ground rent?”

The Leader of the Council responded:-

“Waverley will retain the Freehold interest in the entire site; CNS will transfer any freeholds in their ownership to the Council. CNS will be granted a 150 year leasehold interest under which the basic rent payable to Waverley will be a percentage of the commercial market rents received. This precise percentage is covered by commercial confidentiality.”

v. from Mrs C Sandars of Farnham

“When we are told in the news and national press that there is now an over-supply of apartments in the South, please could you tell me how the Council plans to achieve a balanced mix of affordable housing for applicants from the Waverley Housing Waiting List who have asked to be housed in Farnham whilst the East Street development scheme still appears to offer nothing but apartments for both market and affordable provision? For instance, are there plans to provide affordable housing for families elsewhere in Farnham?”

The Executive Portfolio Holder for Housing replied as follows:-

338 need 1-bedroom accommodation
175 need 2-bedroom accommodation
95 need 3-bedroom accommodation and
14 households need a home with 4 or more bedrooms.


vi. from Mr R Sandars of Farnham

“How many trees are there at present in the East Street Area of Opportunity, as outlined in the recent brochure ‘East Street - Getting it Right for Farnham’ and how many of these will be cut down in order to allow the latest redevelopment proposals to go ahead, and please may I have a separate figure for those additional trees that will have to come down to allow the extended site area to cross the River Wey and intrude into the Farnham bypass Area of Strategic Visual Importance?”

The Leader of the Council replied as follows:-

“Thank you for your question and I understand your concern about the trees. It is not possible to give a definitive answer at this stage because until a planning application is received, we do not know the number of trees that will be affected. It will be a detailed planning issue and as soon as a planning application is made we will be able to provide those figures.”

31. NOTICE OF MOTION - PROPOSED POST OFFICE CLOSURES

It was moved by Councillor D J Munro, seconded by Councillor M Causey and RESOLVED that:-

32. MINUTES OF THE EXECUTIVE

At this point in the meeting, the Mayor, with the agreement of the Council, re-ordered the agenda and took the Minutes of the Special Executive meeting first.

32.1 Special Meeting of 8th October 2007

It was moved by the Chairman of the Executive, duly seconded and

RESOLVED that the Minutes of the Special Meeting of the Executive held on 8th October 2007 be approved and the recommendations contained therein adopted (Cllr Mrs D M James asked that her abstention be recorded).

32.2 Meeting of 4th September 2007

It was moved by the Chairman of the Executive, duly seconded and

RESOLVED that the Minutes of the Meeting of the Executive held on 4th September 2007 be approved and the recommendations contained therein adopted, subject to the addition of Councillors Edwards and Warner-O’Neill to the list of members of the new Housing SIG (Minute 89(2)).

32.3 Meeting of 2nd October 2007

It was moved by the Chairman of the Executive, duly seconded and

RESOLVED that the Minutes of the Meeting of the Executive held on 2nd October 2007 be approved and the recommendations contained therein adopted.

33. MINUTES OF THE JOINT PLANNING MANAGEMENT COMMITTEE

33.1 Meeting of 28th August 2007

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the Minutes of the Meeting of the Joint Planning Management Committee held on 28th August 2007 be approved.

33.2 Meeting of 3rd September 2007

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the Minutes of the Meeting of the Joint Planning Management Committee held on 3rd September 2007 be approved.

34. MINUTES OF THE LICENSING AND REGULATORY COMMITTEE

It was moved by the Vice-Chairman of the Committee, duly seconded and

RESOLVED that the Minutes of the Meeting of the Licensing and Regulatory Committee held on 9th October 2007 be approved and the recommendations contained therein adopted.

35. MINUTES OF THE AUDIT COMMITTEE

It was moved by the Chairman of the Committee, duly seconded and

RESOLVED that the Minutes of the Meeting of the Audit Committee held on 25th September 2007 be approved.


The meeting concluded at 8.39 p.m.



Mayor


comms/council/2007-08/039 minutes 44513