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Waverley Borough Council Committee System - Committee Document

Meeting of the Eastern Area Development Control Sub Committee held on 20/01/2004
Mins



27
MINUTES of the MEETING of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE held on 20th January 2004
(To be read in conjunction with the Agenda for the Meeting)
*Mr L C Bate*Mrs M V M Hunt
*Mr M J Blower*Mr D C Inman
*Dr J F A Blowers*Mrs S R Jacobs
*Mr M W Byham*Mrs P N Mitchell
*Mr V Duckett*Mr J R Sandy
*Mr R J Gates*Mr J M Savage
*Mr P Haveron*Mrs J A Slyfield
Mrs P Hibbert*Mr J A Verden
*Mrs L S R Hodgson
* Present

58. MINUTES

The Minutes of the Meetings held on 13th and 14th January 2004 were confirmed and signed.

59. APOLOGIES FOR ABSENCE

Apologies for absence were received from Mrs P Hibbert.

60. DISCLOSURE OF INTERESTS

The Chairman disclosed a personal interest in Agenda Item 8 as a Trustee of the John Stanley Jeffries Trust.

61. EXECUTIVE FOUR MONTH ROLLING PROGRAMME (Agenda Item 5, Appendix A)

RESOLVED that the Four-Month Rolling Programme of Key Decisions be received.

62. COMMITTEE WORK PROGRAMME (Agenda Item 6)

The Chairman of the Committee noted that the work of the Committee was completed for the current Council year, apart from consideration of the Community Partnership Fund in March. The Chairman requested an item on the Agenda for the March meeting to discuss the work programme for the Committee 2004/05. Officers were requested to remind Members of the Committee to submit suggestions in advance.

63. REVIEW OF FLY-TIPPING IN WAVERLEY (Agenda Item 7, Appendix B)

Following the decision of the Committee in September 2003 to perform an in-depth review of fly-tipping in Waverley, the Committee considered a report providing background information and suggesting a timetable for the review.

The Committee suggested further examples of possible organisations to be invited to the Special Meeting of the Committee on 29th March 2004, including Windsor and Maidenhead BC, Hampshire CC, the National Trust, Surrey Wildlife Trust and Envirocare. It was suggested that written submissions only be requested from some organisations.

RESOLVED that the report be noted, in particular, the special meeting to be held on 29th March 2004, and that

1. the listed organisations and officers be invited to submit written statements; and

2. a site visit to fly-tipping areas be arranged.

64. LEISURE SERVICES BEST VALUE FUNDAMENTAL SERVICE REVIEW - SPORT AND RECREATION AND PARKS AND OPEN SPACES (Agenda Item 8, Appendix C)

The Committee received a report summarising the key findings of the Leisure Services reviews into Sport and Recreation and Parks and Open Spaces. The Committee was asked to consider the report and forward any observations to the Executive. The Committee was also asked to consider the additional cost-saving options listed at Annexe 5 to the report, as the Grounds Maintenance Contract is due to be retendered in November 2005.

The Committee made the following observations:-

Annexe 1 - Grounds Maintenance Operations

Grass Cutting in Housing Amenity Areas

Litter and Dog Mess Control in Parks and Open Spaces

Horticultural Maintenance

Sports Pitch Provision and Usage

Playground Provision

Annexe 2 – Action Plan

Annexe 3

Passport for Leisure Scheme

Annexe 5

Observations on Cost Saving Options for Grounds Maintenance Specification

Hedge Maintenance


Playground Inspections

Closed Churchyards

Tennis Courts

Grass-Cutting

65. BEST VALUE PERFORMANCE INDICATORS (Agenda Item 9, Appendix D)

The Committee considered a report detailing the BVPIs and LOLEs for the first six months (for the services within its remit). Officers responded to questions from members.

The Committee made the following observations.

Environmental Service

BVPI

89 Members questioned why the target of 72% was not met in customer satisfaction with cleanliness standards. Officers explained that the contract had been re-let to allow it to time with other environmental contracts, however, due to the short period of time only the incumbent contractor submitted a tender and increased their prices. Officers also pointed out that this was not a measure of cleanliness, but of satisfaction with cleanliness. Members noted that the street cleaning regime had been reduced significantly and agreed the 72% target should be met.

90a Members asked why this figure was 10% below the target of 84%, officers responded that this was due to the survey being carried out in the summer, and had therefore missed 16,000 properties. Members agreed that the higher target should be retained.

91 Officers informed Members of an updated figure for the 3rd quarter of 98% and confirmed that the target would therefore be met.

LOLE

Officers informed Members that all LOLE targets had been met.

Planning


BVPI

109b The Director of Planning and Development explained that the government was planning to identify low service providers and that this service needed to improve drastically and reach 50% in twelve months in order to avoid being ‘named and shamed’. Members required clarification of ‘minor applications’ and were informed that any development of up to 10 dwelling was so classified.

109c The Director again explained that this score was improving, and was in part low due to major restructuring of the Planning department last year, coupled with the introduction of two new computer systems and staffing problems. It was anticipated that the staffing problems were now resolved and 109c would improve.

Cultural Services

BVPI

170c Officers explained that this target would not be met as the turnover of staff had led to a reduction in school groups.

LOLE

15 Officers explained that this target would not be met as Sport England had withdrawn all funding.

9 a-c Officers explained that it was unlikely that this target would be met as the definitions of LAP LEAP and NEAP had been changed.

The meeting concluded at 9.29 pm.


comms/o&s3/2003-04/058