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Waverley Borough Council Committee System - Committee Document

Meeting of the Community Overview and Scrutiny Committee held on 10/09/2002
Agenda



NOTE FOR MEMBERS

Members are reminded that contact officers are shown at the end of each report and members are welcome to raise questions etc in advance of the meeting with the appropriate officer.
AGENDA

1. MINUTES

To confirm the Minutes of the last meeting held on 16th July 2002 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE AND SUBSTITUTES

To receive apologies for absence and to report any substitutions.

3. DISCLOSURE OF INTERESTS

To receive from members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972 and in accordance with the Waverley Code of Local Government Conduct.

4. EXECUTIVE - FOUR MONTH ROLLING PROGRAMME
[Wards Affected: N/A]

To receive the Four Month Rolling Programme of key decisions to be considered by the Executive on 3rd September - Appendix A.

5. COMMITTEE WORK PROGRAMME
[Wards Affected: N/A]

The Committee to receive its current work programme - Appendix B.

6. SUPPORTING PEOPLE STRATEGY
[Wards Affected: All]

7. DRAFT CORPORATE AIMS AND OBJECTIVES – 2002 AND FORWARD
[Wards Affected: N/A]

It is recommended that this Committee be invited to comment on the draft corporate aims and objectives set out at Annexe 1 so that they can be considered further by the Executive and submitted formally to the Council on 15th October 2002.

8. CAPITAL RECEIPTS GROUP
[Wards Affected: N/A]

The purpose of the report at Appendix E is to keep members informed of the work that Waverley is doing, with other Councils, to persuade the Government to remove Clause 10 from the draft Local Government Bill. Clause 10 is the clause that will give the Secretary of State the power to take money received from the sale of this Council's houses (sold under right-to-buy provisions) and redistribute that money elsewhere in the country. Waverley has worked with other authorities to form the Capital Receipts Group – a group with 49 member authorities that are all opposed to Clause 10. Resource implications of supporting the Group, including staff time and a 600 contribution to the cost of consultants are being met from within existing budgets – Waverley stands to lose 2.4 million a year in capital receipts if Clause 10 is not dropped. Other implications are referred to in the narrative.

Recommendation

That the Committee notes the content of this report.

9. THE WAY FORWARD FOR HOUSING CAPITAL FINANCE – A GOVERNMENT CONSULTATION PAPER
[Wards Affected: N/A]

The Office of the Deputy Prime Minister has issued a Consultation Paper: The Way Forward for Housing Capital Finance. A copy is enclosed for the information of members. The officers' report, including a proposed suggested response to the Consultation, is to follow – Appendix F.

10. RESOURCE IMPLICATIONS OF FUTURE HOUSING SERVICE REVIEWS AND IMPLEMENTATION OF IMPROVEMENT PLANS
[Wards Affected: N/A]

The report at Appendix G identifies the resource implications for the Housing Service of continuing the programme of service reviews, implementation of improvements and the introduction of the Comprehensive Performance Assessment. It recommends the creation of a new permanent Housing Policy and Performance Assistant post to support the ongoing implementation of service improvements. This would replace the temporary post which is due to expire in March 2003. The resource implications are set out in the report. There are no Crime and Disorder, Human Rights or "Opportunities for All" implications arising from the report.
11. HOUSING IMPLICATIONS OF REGIONAL GOVERNMENT
[Wards Affected: N/A]

The report at Appendix H provides information on the housing implications of the Government’s White Paper ‘Your region, your choice: revitalising the English regions’.

That the Committee notes the contents of this report.

12. PROCUREMENT OF CYCLICAL MAINTENANCE CONTRACTORS FOR 2003/04 AND SUBSEQUENT YEARS
[Wards Affected: N/A]

The purpose of the report at Appendix I is to explain the methodology for procuring the cyclical painting contracts for 2003/04 and subsequent years, and to obtain approval for the procedure outlined in the report. The resource implications are referred to in the report. There are no environmental implications.

Recommendation

It is recommended that the Committee commends to the Executive that:-

1. External Redecoration and Repairs be adopted as the area to pilot a "Partnering" contract, with the contractor being appointed and monitored in accordance with the procedure detailed in the report;

2. the proposed contract be exempt from Standing Orders (Contracts) 105(3) and 111(1) to allow procurement in accordance with the procedures detailed in this report; and

3. the fee proposal as detailed in (Exempt) Annexe 2 be accepted and that the company concerned be appointed to provide consultancy support for this contract procurement, expenditure to be met from within the existing provision for Programmed Maintenance in the Housing Revenue Account.

13. GARAGE BLOCKS, SLIP OF WOOD, CRANLEIGH
[Ward Affected: Cranleigh East]
The Council owns and manages a garage site at Slip of Wood, Cranleigh. The garages are suffering structural stress as a result of movement of the supporting concrete ground slabs, and long-term action is required to deal with the situation. A number of the garages are privately owned as they were sold under the Right to Buy legislation. The report at Appendix J sets out a proposal to deal with the position.

Recommendation

It is recommended that the Committee commends to the Executive that:

3. in due course, owner occupiers permitting, the three remaining garage plots be repurchased at a price to be agreed by independent valuation.

14. QUESTIONS BY MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public of which notice has been given in accordance with Procedure Rule 10.

15. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-

Recommendation

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of Part 1 of Schedule 12A to the Local Government Act 1972.

16. KILN FIELDS, HASLEMERE - REGENERATION
To consider the report at (Exempt) Appendix K – To Follow.

17. ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider any other matters relating to aspects of any reports on this agenda which, it is felt, may need to be considered in exempt session.

For further information or assistance, please telephone David Bennett, Committee Secretary, on extension 3226 or 01483 523226.
comms/o&s2/2002-03/030