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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 24/04/2007

To: All Members of the Council

Fax No: 01483-523475
Your ref:
Our ref:
When calling please ask for: Emma McQuillan
Direct line: 01483 523351
E-mail: emcquillan@waverley.gov.uk
Date: 13th April 2007
Dear Sir/Madam


A Meeting of the WAVERLEY BOROUGH COUNCIL will be held in the COUNCIL CHAMBER, COUNCIL OFFICES, THE BURYS, GODALMING on TUESDAY, 24TH APRIL 2007 at *7.00 pm and you are hereby summoned to attend such meeting.

The Agenda for the Meeting is set out below.

Prior to the commencement of the meeting, prayers will be led by the Reverend Sarah Brough.

Yours faithfully

Managing Director

* This meeting will be webcast and can be viewed by visiting http://www.waverley.ukcouncil.net/ and will
be preceded by an open public question time at 6.30 p.m.



To approve as a correct record the Minutes of the Extraordinary Meeting of the Council held on 28th March 2007 (herewith).


The Mayor to report apologies for absence.


To receive from Members declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.



To answer the following questions received from members of the public in accordance with Procedure Rule 10:-

i. from Mr J Hyman of Farnham

“Mr Mayor. In his response to my Formal Public Question at the 27th March Executive meeting, the Portfolio Holder told the Chamber that I was "misleading" in claiming that the Habitats Directive seeks to avoid the extinction of species. Common sense surely dictates that the special protection extended to endangered (Red List) species is due to the danger of their extinction – the Habitats Directive is clearly not just a ‘decent homes standard’ for birds that can be manipulated to suit any agenda.

Does the Council appreciate that were the public to exercise their right to contest WBC’s hospital decision, so as to allow endangered wildlife (and Farnham) the protection afforded them by law, it could place Waverley Council Tax payers at risk of paying compensation against a 25 million development? Please clarify whether the public will be financially liable, or the Councillors that have failed in their duty of care. What action will the Council Leader now take to correct this injustice?”

ii. from Mr S Cochrane of Farnham

“It is reasonable to assume that covenants or similar restrictions were applied to the 24th June 1920 FUDC purchase of Brightwell House & Gardens. A Deed of Novation included within the Conditional Contract seeks to convey the obligations, presumably implying that the original covenants do exist.
Will WBC please now release into the public domain all relevant documentation, covenants or other restrictions that apply to our Brightwell recreation areas, and if not, why not?”

iii. from Janet Maines of Farnham

“The Farnham Park Miniplan agreed by Council on 20th February is largely dependent upon the existing car parking being available to additional visitors. As a regular visitor to Hale Institute and Hale Recreation Ground it appears that the ‘expert opinion’ of Waverley staff upon which Natural England and the Miniplan relied was optimistic. In terms of the ‘excess capacity’ of this site, Hale Institute is in regular use throughout the week and at weekends in the winter the recreation ground is used by both boys and adults football clubs and in the summer by the cricket club.

Will the officers please indicate how many additional spaces would be needed to fulfil the requirements of the proposed Miniplan and exactly how this number could be provided in areas that are already fully used at certain times during the week.”

iv. from Jane Woodyer of Farnham

“Mr Mayor, I understand that the public’s normal freedom to peruse and copy documentation pertaining to Planning Applications has been refused with respect to the East Street Outline Application (2006/2132). Most of the 4500 public objections, including the book of comments from the Farnham Locality Office, are being withheld from the public – thus prejudicing our ability to scrutinise and summarise ‘the public view’ in order to properly inform the future hearing of the Application.
When objecting to the Outline Application, the public were aware that their comments would be on public display. In the spirit of ‘openness’, ‘Access to Information’ and ‘Freedom of Information’, will the Council Leader please instruct your Officers to release the public responses immediately?

v. from Jo Wilcox of Farnham

“Mr Mayor. Paragraph 11 of Appendix E2 to the Agenda for the Executive & Special Council Meetings of 18th July 2006 reads as follows:-


To answer any questions received from members in accordance with Procedure Rule 11.2.


To receive any notices of motion received in accordance with Procedure Rule 12.1.


(a) To receive the minutes of the meetings of the Executive held on:-

(i) 6th March 2007 (herewith – coloured grey); and

(ii) 27th March 2007 (herewith – coloured grey); and

(iii) 24th April 2007 (if required - to follow);

(b) To receive the minutes of the meeting of the Audit Committee held on 21st March 2007 (herewith - coloured lavender);

(c) To receive the minutes of the meeting of the Licensing and Regulatory Committee held on 16th April 2007 (to follow); and

(d) To receive the minutes of the meeting of the Standards Committee held on 17th April 2007 (to follow).


To consider the following motion, to be moved by the Mayor, where appropriate:-

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of any matter on this agenda on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the item(s), there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of the revised Part I of Schedule 12A of the Local Government Act 1972 (to be identified at the meeting).

comms/council/2006-07/051 46053