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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 17/05/2005
Lease of Store at Frensham Little Pond



Summary & Purpose
This report seeks approval for a lease of 3 years of a store at Frensham Little Pond from the National Trust for the purposes of storing materials and equipment required by Waverley’s Countryside Rangers based at Frensham Great Pond.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
N/A
N/A
Positive
Positive
N/A
N/A
N/A



The lease of the store will ensure that Waverley’s rangers have a secure site for materials and equipment required in their work.

If the store is not leased, the rangers will require a store to be constructed or a large container would need to be installed at Frensham Great Pond. This would have a significant effect on the surrounding countryside.

E-Government implications:

There are no e-government implications.

Resource and legal implications:

The National Trust is willing to let the store at a peppercorn, but require its legal fees to be paid.

The legal work on the lease will involve legal officer time, the cost of which can be accommodated within the approved budget for 2005/06 as can the cost of the National Trust’s legal work, estimated to be 100.

Background

1. Waverley had used a redundant toilet block situated on Waverley land near Frensham Little Pond as a materials store for the countryside rangers based at Frensham Great Pond. The toilet block had to be demolished following a fire in 2004.

2. Storage space in the Frensham Rangers’ building at the Great Pond is limited to tools for immediate use. Other materials and equipment have to be stored in the open which does not provide security. Materials have been stolen from this site at times when staff are not present.

3. Constructing a new equipment and tools store or installing a large container at Frensham Great Pond would be convenient, but it would be problematical because:-

It would have a significant impact on the landscape;
It is likely to require an environmental impact assessment as it is within a Special Protection Area;
It would require English Nature consent as it is within a Site of Special Scientific Interest;
It would require Secretary of State consent for development on common land
It would require planning permission.

4. There is a vacant garage on National Trust land at Frensham Little Pond that the Countryside Section has identified as a suitable store. As the building exists, it would not require the above consents and assessments, which are time consuming and expensive to obtain. The National Trust is prepared to grant a 3 year lease, with a 6 month rolling break clause exercisable by either party, of the garage to Waverley at a peppercorn rent. However, there will be a one off charge for legal fees in the region of 100. The building is currently empty and the Countryside Section would like to obtain possession of it as soon as possible. This is a minimal cost option without any environmental impact.

Recommendation

It is recommended that Waverley takes a lease of 3 years from the National Trust of a former garage (shown hatched on the attached plan) at Frensham Little Pond at an annual rent of a peppercorn, Waverley paying the National Trust’s legal costs, other terms and conditions to be negotiated by the Property and Development Manager.

Background Papers (DoP&D/DoE&L)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

CONTACT OFFICERS:

Name: Ailsa Rhodes Telephone: 01483 523459
E-mail: arhodes@waverley.gov.uk

Name: Jane Bowden Telephone: 01483 523443
E-mail: jbowden@waverley.gov.uk

comms/executive/2004-05/499 43474