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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 17/12/2001
Corporate O&S Report to Council



Corporate 13
WAVERLEY BOROUGH COUNCIL

CORPORATE OVERVIEW AND SCRUTINY COMMITTEE
20TH NOVEMBER 2001

REPORT TO THE MEETING OF THE COUNCIL ON 17TH DECEMBER 2001

PART I – Reports containing recommendations for decision by the Council

PART II – Matters reported in detail for the information of the Council

There are no matters falling within these categories.

PART III – Brief summaries of other matters dealt with

Background Papers

The background papers relating to the following report items are as specified in the agenda for the meeting of your Committee.

A. FOUR-MONTH ROLLING PROGRAMME
B. COMMITTEE WORK PROGRAMME

C. DISTRICT AUDITOR’S VALUE FOR MONEY REPORT ON THE WAVERLEY CITIZENS ADVICE BUREAUX (CABx)
[Wards affected: N/A]

C.1 In considering this report, your Committee was advised that an agreement had recently been signed for use of CAB accommodation in Godalming.

C.2 Members highlighted the unusual geography of Waverley with its four population centres, giving rise to different needs from those of other, single-centre, local authority areas.

C.3 The excellent and wide-ranging work of the CABx was praised, together with the service provided by their paid and volunteer staff. However, there was some concern that Waverley should ensure that it obtains best value from its spending of public funds and therefore, clarity of information on how the funding for CABx was spent was considered to be crucial. The Committee was reminded that it was proposed to hold the CABx grants for 2002/03 at the current year’s level. Members were concerned that there was a potential increase in workload if changes to benefits and pensions were introduced soon by the Government, as was predicted. The Committee considered whether a budget should be approved according to the formula established by precedent but, after a vote, this was not agreed.

C.4 The Committee has agreed to endorse the approach set out in the report and to recommend to the Executive Committee that it should approve a standstill budget for 2002/03. It has also recommended that the CABx be admitted to the Sponsored Organisation Scheme and that a partnership agreement be developed with officers based on defined outcome targets

D. SPONSORED ORGANISATION SCHEME
[Wards affected: All]

Your Committee has considered those applications within its remit and has made recommendations on grants to the Executive Committee. The Committee has also requested that the Executive Committee should investigate opportunities to increase funding to sponsored organisations by the rate of inflation.

E. DRAFT CAPITAL PROGRAMME 2002/2003
[Wards affected: All]

The Committee considered proposals for the draft 2002/2003 Capital Programme and the revised 2001/2002 Capital Programme in respect of the General Fund Services within its remit. It has referred the draft Capital Programme 2002/03 to the Executive Committee without identified priorities.

F. DRAFT REVENUE ESTIMATES 2002/03
[Wards affected: All]

The Committee has considered the draft Revenue Estimates 2002/03, including costs and savings under the Best Value régime, member training and the possibility that the Council would no longer be required to sell electoral registers. It has referred the draft Revenue Estimates 2002/03 to the Executive Committee without amendment.

G. MATCHED FUNDING PROVISION: ROUND 5 APPLICATIONS
[Wards affected: All Godalming and Witley]

The Committee has given consideration to those applications within its purview and has commended these to the Executive Committee for decision, with the Committee’s preference that the application from Jubilee Hall, Witley be approved and the application from Godalming United Church be not approved.

H. INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STRATEGY
[Wards affected: All]

Your Committee has considered the Council’s revised ICT Strategy and has commended this to the Executive Committee

I. REVIEW OF SUPPORT SERVICES - UPDATE ON MEMBER IT DEVELOPMENTS
[Wards affected: All]

The Committee has received and noted a presentation on proposals for update of IT facilities and training for members, following the review of the training needs questionnaire, which was sent to all members of the Council in August 2001.


J. DEVELOPING AN EQUALITY OF OPPORTUNITY ACTION PLAN FOR WAVERLEY
[Wards affected: N/A]

The views of your Committee were sought on the adoption of a series of measures designed to ensure the effective and consistent application of the two policy statements that set out the Council’s position on equality issues, namely the Equal Opportunities policy statement and the Equal Opportunities in Service Delivery policy statement. In view of the lateness of the hour, it was agreed that this matter be deferred and brought back to the next meeting.

K. BEST VALUE - PERFORMANCE INDICATORS AND TARGETS
[Wards affected: N/A]

Your Committee has received the statutory and local performance indicators that fall within its remit and that will be reported in the Council’s Best Value Performance Plan for 2002/2003. In view of the lateness of the hour, it has referred the matter to the Performance Review Special Interest Group, to make any comments to the Executive on its behalf.

L. LEGAL AND LAND CHARGES BEST VALUE REVIEW - PROGRESS ON ACTION PLAN
[Wards affected: N/A]

Your Committee has considered a report on progress being made in relation to the Legal and Land Charges Best Value Reviews in line with the Action Plans produced as an output of the two reviews. Subject to amendment of figures contained in the report, it was agreed to recommend to the Executive Committee that progress to date on these Action Plans be noted. It was also agreed to recommend that the appointment of an additional lawyer to the Legal Services Section within the amount referred to in the report be approved and that the cost of appointing a part-time booking-in assistant and the purchase of a dedicated photocopier for the use of the Land Charges Section be investigated

M. PROCUREMENT STRATEGY
[Wards affected: N/A]

The report which outlined the framework for Waverley’s Procurement Strategy was endorsed by the Committee.

N. PROGRESS REPORT ON BEST VALUE ACTION PLAN FOR FACILITIES MANAGEMENT
[Wards affected: N/A]

Your Committee has noted a report on this matter, which was then referred to the Executive Committee.