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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 14/10/2003
Report




Executive 37
WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 1ST SEPTEMBER 2003

REPORT TO THE MEETING OF THE COUNCIL ON 14TH OCTOBER 2003

Note pursuant to Section 100B(5) of the Local Government Act 1972

The following report items contain exempt information by virtue of which the public is likely to be excluded. The information is as specified in those paragraphs of Part I of Schedule 12A to the Local Government Act 1972 indicated:-

Item B

The amount of any expenditure proposed to be incurred by the authority under any particular contract for the acquisition of property or the supply of goods or services. (Paragraph 8)

Items K, L, M, Q and U

Any terms proposed or to be proposed by or to the Authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services. (Paragraph 9)

PART I – Reports containing recommendations for decision by the Council

A. NOTICE OF MOTION
[Wards Affected: N/A]

A.1 In accordance with Procedure Rule 12.1, Mr P D Harmer submitted the following notice of motion to the Council meeting on 29th July 2003. The Council agreed to refer the motion to the Executive for consideration:-

"(i) That this Council notes the proposed European Constitution being prepared by the European Convention will have huge implications for Waverley Borough Council. The Constitution will give the European Union “shared competence” over home affairs, transport, energy, social policy, economic and social cohesion, consumer protection and the environment, meaning, overall, more legislation and guidance binding on local government will be decided at a European rather than a national level.

(ii) That given that the Government has used referendums to approve other constitutional change affecting local and national government, including establishing regional assemblies and directly-elected mayors, this Council believes that the people of Waverley should be able to have their say on these constitutional changes in a referendum.

(iii) This Council therefore resolves to make a formal written submission to the Prime Minister, supporting calls for a national referendum on the proposed European Constitution."


A.2 The Executive

RECOMMENDS that

11. the Council notes the motion from Mr P D Harmer and further:-

(a) notes that the European Constitution referred to in the motion has not yet been agreed by treaty at a EU Heads of State Summit and any action at this stage is premature;

(b) notes that any issues of consequence for Waverley Borough Council that emanate from any EU Constitution eventually proposed will be common with all other local authorities and that it is appropriate therefore for representations on any such issues to be made collectively through the usual channels of the Local Government Association; and

(c) agrees to reiterate that it believes that the efforts of Waverley Borough Council should concentrate on work within Waverley improving local services and attaining value for money and that it is considered an unhelpful use of Waverley resources to seek to use the Council and its officers' time to fight party politically motivated national campaigns.

Background Papers (CEx)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

B. RECYCLING – SERVICE OF DIFFICULT TO REACH PROPERTIES
[Wards Affected: N/A]

B.1 The current kerbside recycling service implementation plan was agreed by the Executive at its meeting on 23rd June 2003. There are approximately 15,000 properties already being serviced by the enhanced weekly kerbside system. The weekly enhanced service for a further 17,000 households was due to be introduced at the beginning of September. This will bring the total number of households serviced by a weekly (comprising higher property density/urban areas) collection of mixed glass, paper and cans to 32,000. It was also agreed that the fortnightly service for a further 14,000 households (comprising lower property density/rural areas), also for mixed glass, paper and cans would be introduced in October. This will bring the total number of properties served by kerbside recycling to 46,000.

B.2 The final 2,500 properties are those in both urban and rural areas that are remote or where there will be access problems for recycling vehicles. It was reported to the Executive on 23rd June that alternative means of servicing these properties would be actively explored with Arkeco. It was agreed that a further report would be prepared which contained options for servicing these final difficult-to-reach properties and this report has now been considered by the Executive.

B.3 The following advantages are associated with providing a kerbside service to all households in Waverley:-

(a) More households are given the opportunity to recycle from home, resulting in the collection of more recycled material.

(b) Research undertaken in Waverley has indicated that 73% of households offered the kerbside service do participate.

(c) It will be easier to produce publicity and promotional material aimed at all Waverley residents.

(d) Implementation will be more straightforward as it will not be necessary to keep records of the addresses of the properties not being offered the service.

(e) Arkeco have indicated that they will not be able to accurately identify all of the 2,500 properties in advance of sending the vehicle to make the first collection. They have estimated that there could be up to 500 properties that cannot be identified until that time. This approach would therefore avoid that difficulty.

(f) It is more likely Waverley will achieve government recycling targets.

B.4 The following has been received from Arkeco as the basis for servicing the 2,500 difficult-to-reach properties:-

(a) 1,200 Multi-occupancy properties and flats to be serviced using communal bring systems, wheeled bins and banks. These properties would be serviced fortnightly by the existing bring-site vehicle as an expansion of that service.

(b) 300 remote properties where refuse is currently collected in black sacks by a van, would also have their recyclables collected in the same vehicle, by using distinctively coloured sacks. Each property would be supplied with 52 recycling sacks, to be used for the storage and collection of paper, cans and glass. The contents of these sacks would then be sorted by Arkeco staff at their depot and loaded onto the recycling lorries for transport to the transfer station.

(c) 1,000 remaining non-served remote properties would be serviced by the introduction of a small 3.5 tonne cage tipper-vehicle.

(d) It is further proposed to commence operation of these services at the end of October 2003 to coincide with the final phase of the previously approved implementation programme. This would be advantageous in respect of the delivery of publicity and promotional material that is also being prepared for that time.

B.5 The extension of the kerbside recycling services to all households in Waverley, including the final 2,500 most remote properties has many operational, implementation and environmental benefits and will assist in meeting government recycling targets. The detailed quoted costs and the financial implications of accepting the proposal were contained in an (Exempt) Annexe to the agenda report and the additional full year cost is 43,725 for the remaining 2,500 properties.

B.6 The Executive, having considered the report in detail, has agreed that:-

1. the implementation programme for the extension of kerbside recycling to the remaining 2,500 difficult-to-reach properties in Waverley, as set out in paragraph 4 of the agenda report, be approved; and


2. the Director of Environment and Leisure be authorised, subject to Council approval to a supplementary estimate, to enter into the necessary arrangements (including any further contractual variations) with Arkeco Environmental Services to deliver such additional recycling services.

B.7 The Executive

RECOMMENDS that

12. the Council approves a supplementary estimate of 19,000 for the current financial year and a 43,725 addition to the base budget for recycling for 2004/05, in accordance with the detailed analysis set out in paragraph 5 of (Exempt) Annexe 1 to the agenda report.

Background Papers (DoE&L)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

PART II – Matters reported in detail for the information of the Council

There are no matters falling within this category.

PART III – Brief summaries of other matters dealt with

Background Papers

The background papers relating to the following report items are as specified in the agenda for the meeting of the Executive.

C. EXECUTIVE – FOUR MONTH ROLLING PROGRAMME
[Wards Affected: N/A]

The Executive has adopted the four month rolling programme of key decisions, as circulated to all Members of the Council at Appendix A to the agenda, subject to clarification of item 4 under the heading “Planning, Major Projects and Transport” to read “Car Parking Standards for New Development”.

D. FINANCIAL STRATEGY
[Wards Affected: N/A]

The Executive has considered a report on this matter and has agreed that:-

1. the first draft Financial Strategy for the period 2003 to 2006 and the issues raised therein be noted; and

2. after incorporating comments from the Finance Seminar on 22nd September and from the Corporate Overview and Scrutiny Committee, the Financial Strategy be reconsidered at the 30th September meeting before a recommendation for adoption is made to Council.


E. TREASURY MANAGEMENT POLICY REVIEW
[Wards Affected: N/A]

The Executive has received and noted the annual update of Waverley's Treasury Management Policy which reviews the adequacy of the arrangements for the coming year. The principal objective of this policy will be to seek to minimise risks to the Council’s investments.

F. CAR PARKING TARIFFS REVIEW
[Wards Affected: All]

The Executive has considered a report on a review of the fees and charges in the Council's off-street Pay and Display car parks. It has agreed that the report be referred to the Environment and Leisure and Corporate Overview and Scrutiny Committees in September and that they be advised of the Executive’s view that these should be increased from 1st November 2003. The Overview and Scrutiny Committees have been asked for proposals to achieve the increase.

G. RIVERSIDE, FARNHAM
[Wards Affected: All Farnham Wards]

The Executive has considered a report on the work proposed at Riverside, Farnham to achieve the possible relocation of the tennis and bowls clubs’ community facilities within the East Street redevelopment area. To this end, it has passed a first resolution in accordance with Regulation 3 of the Town and Country Planning General Regulations 1992 to allow planning applications to be made in respect of Option 1 (a proposal for the relocation of the tennis club with five courts and small club house and parking for 300) and Option 2 (a proposal for a possible location for the bowls club) for the Riverside site, as identified in the submitted plans.

H. PROPOSED AFFORDABLE HOUSING DEVELOPMENT - CRANLEIGH
[Wards Affected: All Cranleigh Wards]

The Executive has considered a report on an affordable housing scheme in Cranleigh, the subject of previous reports to Members, the most recent being to the Executive in July 2002. It has now agreed:-

1. to ask officers to undertake a consultation exercise on the proposals to develop an affordable housing scheme on land to the rear of Wyphurst Road, Cranleigh;

2. that officers report back on the results of the consultation exercise to be undertaken in September 2003; and

3. the Community Overview and Scrutiny Committee be asked to consider the content of the report and advise the Executive (on 30th September) of its views.

I. WINTERWATCH PROPOSALS FOR 2003/04
[Wards Affected: All]

The Executive has considered a report on this matter and has agreed that:-

1. the proposed use of Brightwells House, Farnham, for the Winterwatch Project for 2003/04, be approved; and

2. a grant of up to 23,000 for the running costs of the project be made and that this be met from within the existing budget for this purpose.

J. MEALS-ON-WHEELS – DEVELOPING A PRICING MECHANISM FOR THE LONGER TERM
[Wards Affected: All]

The Executive has considered a further report on this matter as the pricing of Meals-on-Wheels for the current year was only partially resolved at the meeting on 21st July. It has now agreed the following course of action:-
for a complete meal (main course and pudding) 2.35 for a main course only 2.00 for a pudding only 1.30 K. OAKBRAES, GODALMING
[Ward Affected: Godalming Charterhouse]

The Executive has considered a report on proposals for the future of the Council owned property, Oakbraes, Frith Hill Road, Godalming. It has agreed that:-

1. the proposal to dispose of Oakbraes be approved in principle;

2. Contract Procedure Rule A108 be waived to enable Bernard Grinstead, Architects, to be appointed to draw up plans for a development on the Oakbraes site which will maximise the capital value of the site; and

3. once plans have been drawn up, a further report be made to the Executive to progress matters further.


L. REPLACEMENT FOOTBRIDGE TO MOAT LODGE, CRANLEIGH
[Ward Affected: Cranleigh East]

The Executive has considered a report outlining proposals for a replacement footbridge to Moat Lodge, Cranleigh, and to this end it has passed a first planning resolution under Regulation 3 of the Town and Country Planning General Regulations 1992 to allow any necessary planning and Listed Building applications to be submitted for the repair or replacement of the footbridge, in accordance with the plans displayed at the meeting.

M. EXTENSIONS TO PROPERTIES FOR DISABLED RESIDENTS AT 33 AMBERLEY ROAD AND 7 MILFORD LODGE, MILFORD
[Ward Affected: Milford]

The Executive has considered a report on proposals for extensions to two Housing Revenue Account properties in accordance with the Council’s policy for adaptations for the disabled. It has:-

(a) passed a first planning resolution under Regulation 3 of the Town and Country Planning General Regulations 1992 to allow a planning application to be submitted for the extensions proposed at 33 Amberley Road and 7 Milford Lodge, Milford, in accordance with the plans displayed; and

(b) asked the officers to explore with Social Services the possibility of obtaining funding assistance for these works.

N. TELECOMMUNICATIONS POLICY
[Wards Affected: All]

The Executive has considered a report on this matter and has agreed that:-

1. the Council joins the Local Authorities Telecommunications Group;

2. a telecommunications workshop for Members be arranged for the autumn; and

3. it be noted and confirmed that it is Waverley policy not to agree any proposal for a mast on Waverley owned land under officer delegated powers.

O. SURREY STRUCTURE PLAN: CONSULTATION ON "PRE-EiP CHANGES"
[Wards Affected: All]

The Executive has considered a report on this matter and has agreed that the comments set out at paragraph 13 and Annexe 4 of the agenda report be referred to the Environment and Leisure Overview and Scrutiny Committee on 15th September to consider the Council's draft response to the Surrey Structure Plan "Pre-EiP" changes.

P. REVIEW OF POLICIES AND PROCEEDINGS FOR DISPOSAL OF SMALL PARCELS OF LAND
[Wards Affected: All]

The Executive has agreed that a report on this matter be referred for consideration to the Corporate Overview and Scrutiny Committee on 23rd September.


Q. SPECIFIC REQUESTS INVOLVING SMALL AREAS OF LAND DEFERRED FROM EARLIER MEETINGS

Q.1 Proposed sale of land adjacent to 42 Cherry Tree Lane, Godalming
[Ward Affected: Godalming Binscombe]

The Executive has agreed not to sell the land outlined on the submitted plan but that the detailed decision on any possible licence or lease of the land be delegated to the Director of Planning and Development, after consultation with the Chairman and Vice-Chairman of the Executive.

Q.2 Proposed sale of land adjacent to 20A Sunvale Avenue, Haslemere
[Ward Affected: Haslemere Critchmere and Shottermill]

The Executive has agreed that:-

1. the majority of the land shown on the submitted plan be sold to the owners of 20a Sunvale Avenue, Haslemere, on the terms and conditions set out below and in the (Exempt) Annexe to the agenda report:-

(i) The land is to be used as garden land only.

(ii) Planning advice should be taken for any fencing that is to be erected adjoining the highway.

(iii) Any other fencing is to be erected to the specification of the Director of Housing.

(iv) The applicant is to be responsible for the Council’s legal costs in preparing the agreement; and

2. the Director of Planning and Development be authorised to determine the area at the end of the cul de sac which forms an amenity area for neighbours, which should not be sold.

Q.3 Proposed sale of land adjacent to 2 Squirrels Close, Binscombe
[Ward Affected: Godalming Binscombe]

The Executive has agreed not to sell the land outlined on the submitted plan, but that the detailed decision on any possible licence or lease of the land be delegated to the Director of Planning and Development, after consultation with the Chairman and Vice-Chairman of the Executive.

R. EAST STREET REGENERATION – CREST NICHOLSON CONSULTATION AND OTHER PUBLIC VIEWS
[Wards Affected: All Farnham Wards]

The Executive has received and noted a presentation by the Portfolio Holder for East Street on the outcome of the recent public consultation exercise, including representations from the Campaign for East Street Evaluation.


S. SURREY LOCAL GOVERNMENT ASSOCIATION – NOMINATIONS TO OUTSIDE BODIES
[Wards Affected: N/A]

The Executive has agreed to authorise the Chief Executive, after consultation with the Chairman and Vice-Chairman, to agree the names, if any, to go forward to the Surrey Local Government Association as this Council’s nominees to serve on the outside bodies identified in the agenda.

T. ACTION TAKEN BY THE CHIEF EXECUTIVE

The action taken by the Chief Executive since the July meeting, as set out in the agenda, has been noted.

U. LITTLEMEAD INDUSTRIAL ESTATE, CRANLEIGH
[Ward Affected: Cranleigh West]

The Executive has considered a report in exempt session relating to a contract and has endorsed the recommendations contained in (Exempt) Appendix T to the agenda, i.e. that:-

1. the freehold of the Littlemead Industrial Estate be sold to the company referred to and for the sum indicated in the report; and

2. all other incidental/associated matters be determined by the Property and Development Manager, where appropriate in consultation with the Chief Executive.

























comms/council/2003-04/016
37943
Executive 37
WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 1ST SEPTEMBER 2003

REPORT TO THE MEETING OF THE COUNCIL ON 14TH OCTOBER 2003

Note pursuant to Section 100B(5) of the Local Government Act 1972

The following report items contain exempt information by virtue of which the public is likely to be excluded. The information is as specified in those paragraphs of Part I of Schedule 12A to the Local Government Act 1972 indicated:-

Item B

The amount of any expenditure proposed to be incurred by the authority under any particular contract for the acquisition of property or the supply of goods or services. (Paragraph 8)

Items K, L, M, Q and U

Any terms proposed or to be proposed by or to the Authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services. (Paragraph 9)

PART I – Reports containing recommendations for decision by the Council

A. NOTICE OF MOTION
[Wards Affected: N/A]

A.1 In accordance with Procedure Rule 12.1, Mr P D Harmer submitted the following notice of motion to the Council meeting on 29th July 2003. The Council agreed to refer the motion to the Executive for consideration:-

"(i) That this Council notes the proposed European Constitution being prepared by the European Convention will have huge implications for Waverley Borough Council. The Constitution will give the European Union “shared competence” over home affairs, transport, energy, social policy, economic and social cohesion, consumer protection and the environment, meaning, overall, more legislation and guidance binding on local government will be decided at a European rather than a national level.

(ii) That given that the Government has used referendums to approve other constitutional change affecting local and national government, including establishing regional assemblies and directly-elected mayors, this Council believes that the people of Waverley should be able to have their say on these constitutional changes in a referendum.

(iii) This Council therefore resolves to make a formal written submission to the Prime Minister, supporting calls for a national referendum on the proposed European Constitution."


A.2 The Executive

RECOMMENDS that

11. the Council notes the motion from Mr P D Harmer and further:-

(a) notes that the European Constitution referred to in the motion has not yet been agreed by treaty at a EU Heads of State Summit and any action at this stage is premature;

(b) notes that any issues of consequence for Waverley Borough Council that emanate from any EU Constitution eventually proposed will be common with all other local authorities and that it is appropriate therefore for representations on any such issues to be made collectively through the usual channels of the Local Government Association; and

(c) agrees to reiterate that it believes that the efforts of Waverley Borough Council should concentrate on work within Waverley improving local services and attaining value for money and that it is considered an unhelpful use of Waverley resources to seek to use the Council and its officers' time to fight party politically motivated national campaigns.

Background Papers (CEx)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

B. RECYCLING – SERVICE OF DIFFICULT TO REACH PROPERTIES
[Wards Affected: N/A]

B.1 The current kerbside recycling service implementation plan was agreed by the Executive at its meeting on 23rd June 2003. There are approximately 15,000 properties already being serviced by the enhanced weekly kerbside system. The weekly enhanced service for a further 17,000 households was due to be introduced at the beginning of September. This will bring the total number of households serviced by a weekly (comprising higher property density/urban areas) collection of mixed glass, paper and cans to 32,000. It was also agreed that the fortnightly service for a further 14,000 households (comprising lower property density/rural areas), also for mixed glass, paper and cans would be introduced in October. This will bring the total number of properties served by kerbside recycling to 46,000.

B.2 The final 2,500 properties are those in both urban and rural areas that are remote or where there will be access problems for recycling vehicles. It was reported to the Executive on 23rd June that alternative means of servicing these properties would be actively explored with Arkeco. It was agreed that a further report would be prepared which contained options for servicing these final difficult-to-reach properties and this report has now been considered by the Executive.

B.3 The following advantages are associated with providing a kerbside service to all households in Waverley:-

(a) More households are given the opportunity to recycle from home, resulting in the collection of more recycled material.

(b) Research undertaken in Waverley has indicated that 73% of households offered the kerbside service do participate.

(c) It will be easier to produce publicity and promotional material aimed at all Waverley residents.

(d) Implementation will be more straightforward as it will not be necessary to keep records of the addresses of the properties not being offered the service.

(e) Arkeco have indicated that they will not be able to accurately identify all of the 2,500 properties in advance of sending the vehicle to make the first collection. They have estimated that there could be up to 500 properties that cannot be identified until that time. This approach would therefore avoid that difficulty.

(f) It is more likely Waverley will achieve government recycling targets.

B.4 The following has been received from Arkeco as the basis for servicing the 2,500 difficult-to-reach properties:-

(a) 1,200 Multi-occupancy properties and flats to be serviced using communal bring systems, wheeled bins and banks. These properties would be serviced fortnightly by the existing bring-site vehicle as an expansion of that service.

(b) 300 remote properties where refuse is currently collected in black sacks by a van, would also have their recyclables collected in the same vehicle, by using distinctively coloured sacks. Each property would be supplied with 52 recycling sacks, to be used for the storage and collection of paper, cans and glass. The contents of these sacks would then be sorted by Arkeco staff at their depot and loaded onto the recycling lorries for transport to the transfer station.

(c) 1,000 remaining non-served remote properties would be serviced by the introduction of a small 3.5 tonne cage tipper-vehicle.

(d) It is further proposed to commence operation of these services at the end of October 2003 to coincide with the final phase of the previously approved implementation programme. This would be advantageous in respect of the delivery of publicity and promotional material that is also being prepared for that time.

B.5 The extension of the kerbside recycling services to all households in Waverley, including the final 2,500 most remote properties has many operational, implementation and environmental benefits and will assist in meeting government recycling targets. The detailed quoted costs and the financial implications of accepting the proposal were contained in an (Exempt) Annexe to the agenda report and the additional full year cost is 43,725 for the remaining 2,500 properties.

B.6 The Executive, having considered the report in detail, has agreed that:-

1. the implementation programme for the extension of kerbside recycling to the remaining 2,500 difficult-to-reach properties in Waverley, as set out in paragraph 4 of the agenda report, be approved; and


2. the Director of Environment and Leisure be authorised, subject to Council approval to a supplementary estimate, to enter into the necessary arrangements (including any further contractual variations) with Arkeco Environmental Services to deliver such additional recycling services.

B.7 The Executive

RECOMMENDS that

12. the Council approves a supplementary estimate of 19,000 for the current financial year and a 43,725 addition to the base budget for recycling for 2004/05, in accordance with the detailed analysis set out in paragraph 5 of (Exempt) Annexe 1 to the agenda report.

Background Papers (DoE&L)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

PART II – Matters reported in detail for the information of the Council

There are no matters falling within this category.

PART III – Brief summaries of other matters dealt with

Background Papers

The background papers relating to the following report items are as specified in the agenda for the meeting of the Executive.

C. EXECUTIVE – FOUR MONTH ROLLING PROGRAMME
[Wards Affected: N/A]

The Executive has adopted the four month rolling programme of key decisions, as circulated to all Members of the Council at Appendix A to the agenda, subject to clarification of item 4 under the heading “Planning, Major Projects and Transport” to read “Car Parking Standards for New Development”.

D. FINANCIAL STRATEGY
[Wards Affected: N/A]

The Executive has considered a report on this matter and has agreed that:-

1. the first draft Financial Strategy for the period 2003 to 2006 and the issues raised therein be noted; and

2. after incorporating comments from the Finance Seminar on 22nd September and from the Corporate Overview and Scrutiny Committee, the Financial Strategy be reconsidered at the 30th September meeting before a recommendation for adoption is made to Council.


E. TREASURY MANAGEMENT POLICY REVIEW
[Wards Affected: N/A]

The Executive has received and noted the annual update of Waverley's Treasury Management Policy which reviews the adequacy of the arrangements for the coming year. The principal objective of this policy will be to seek to minimise risks to the Council’s investments.

F. CAR PARKING TARIFFS REVIEW
[Wards Affected: All]

The Executive has considered a report on a review of the fees and charges in the Council's off-street Pay and Display car parks. It has agreed that the report be referred to the Environment and Leisure and Corporate Overview and Scrutiny Committees in September and that they be advised of the Executive’s view that these should be increased from 1st November 2003. The Overview and Scrutiny Committees have been asked for proposals to achieve the increase.

G. RIVERSIDE, FARNHAM
[Wards Affected: All Farnham Wards]

The Executive has considered a report on the work proposed at Riverside, Farnham to achieve the possible relocation of the tennis and bowls clubs’ community facilities within the East Street redevelopment area. To this end, it has passed a first resolution in accordance with Regulation 3 of the Town and Country Planning General Regulations 1992 to allow planning applications to be made in respect of Option 1 (a proposal for the relocation of the tennis club with five courts and small club house and parking for 300) and Option 2 (a proposal for a possible location for the bowls club) for the Riverside site, as identified in the submitted plans.

H. PROPOSED AFFORDABLE HOUSING DEVELOPMENT - CRANLEIGH
[Wards Affected: All Cranleigh Wards]

The Executive has considered a report on an affordable housing scheme in Cranleigh, the subject of previous reports to Members, the most recent being to the Executive in July 2002. It has now agreed:-

1. to ask officers to undertake a consultation exercise on the proposals to develop an affordable housing scheme on land to the rear of Wyphurst Road, Cranleigh;

2. that officers report back on the results of the consultation exercise to be undertaken in September 2003; and

3. the Community Overview and Scrutiny Committee be asked to consider the content of the report and advise the Executive (on 30th September) of its views.

I. WINTERWATCH PROPOSALS FOR 2003/04
[Wards Affected: All]

The Executive has considered a report on this matter and has agreed that:-

1. the proposed use of Brightwells House, Farnham, for the Winterwatch Project for 2003/04, be approved; and

2. a grant of up to 23,000 for the running costs of the project be made and that this be met from within the existing budget for this purpose.

J. MEALS-ON-WHEELS – DEVELOPING A PRICING MECHANISM FOR THE LONGER TERM
[Wards Affected: All]

The Executive has considered a further report on this matter as the pricing of Meals-on-Wheels for the current year was only partially resolved at the meeting on 21st July. It has now agreed the following course of action:-
for a complete meal (main course and pudding) 2.35 for a main course only 2.00 for a pudding only 1.30 K. OAKBRAES, GODALMING
[Ward Affected: Godalming Charterhouse]

The Executive has considered a report on proposals for the future of the Council owned property, Oakbraes, Frith Hill Road, Godalming. It has agreed that:-

1. the proposal to dispose of Oakbraes be approved in principle;

2. Contract Procedure Rule A108 be waived to enable Bernard Grinstead, Architects, to be appointed to draw up plans for a development on the Oakbraes site which will maximise the capital value of the site; and

3. once plans have been drawn up, a further report be made to the Executive to progress matters further.


L. REPLACEMENT FOOTBRIDGE TO MOAT LODGE, CRANLEIGH
[Ward Affected: Cranleigh East]

The Executive has considered a report outlining proposals for a replacement footbridge to Moat Lodge, Cranleigh, and to this end it has passed a first planning resolution under Regulation 3 of the Town and Country Planning General Regulations 1992 to allow any necessary planning and Listed Building applications to be submitted for the repair or replacement of the footbridge, in accordance with the plans displayed at the meeting.

M. EXTENSIONS TO PROPERTIES FOR DISABLED RESIDENTS AT 33 AMBERLEY ROAD AND 7 MILFORD LODGE, MILFORD
[Ward Affected: Milford]

The Executive has considered a report on proposals for extensions to two Housing Revenue Account properties in accordance with the Council’s policy for adaptations for the disabled. It has:-

(a) passed a first planning resolution under Regulation 3 of the Town and Country Planning General Regulations 1992 to allow a planning application to be submitted for the extensions proposed at 33 Amberley Road and 7 Milford Lodge, Milford, in accordance with the plans displayed; and

(b) asked the officers to explore with Social Services the possibility of obtaining funding assistance for these works.

N. TELECOMMUNICATIONS POLICY
[Wards Affected: All]

The Executive has considered a report on this matter and has agreed that:-

1. the Council joins the Local Authorities Telecommunications Group;

2. a telecommunications workshop for Members be arranged for the autumn; and

3. it be noted and confirmed that it is Waverley policy not to agree any proposal for a mast on Waverley owned land under officer delegated powers.

O. SURREY STRUCTURE PLAN: CONSULTATION ON "PRE-EiP CHANGES"
[Wards Affected: All]

The Executive has considered a report on this matter and has agreed that the comments set out at paragraph 13 and Annexe 4 of the agenda report be referred to the Environment and Leisure Overview and Scrutiny Committee on 15th September to consider the Council's draft response to the Surrey Structure Plan "Pre-EiP" changes.

P. REVIEW OF POLICIES AND PROCEEDINGS FOR DISPOSAL OF SMALL PARCELS OF LAND
[Wards Affected: All]

The Executive has agreed that a report on this matter be referred for consideration to the Corporate Overview and Scrutiny Committee on 23rd September.


Q. SPECIFIC REQUESTS INVOLVING SMALL AREAS OF LAND DEFERRED FROM EARLIER MEETINGS

Q.1 Proposed sale of land adjacent to 42 Cherry Tree Lane, Godalming
[Ward Affected: Godalming Binscombe]

The Executive has agreed not to sell the land outlined on the submitted plan but that the detailed decision on any possible licence or lease of the land be delegated to the Director of Planning and Development, after consultation with the Chairman and Vice-Chairman of the Executive.

Q.2 Proposed sale of land adjacent to 20A Sunvale Avenue, Haslemere
[Ward Affected: Haslemere Critchmere and Shottermill]

The Executive has agreed that:-

1. the majority of the land shown on the submitted plan be sold to the owners of 20a Sunvale Avenue, Haslemere, on the terms and conditions set out below and in the (Exempt) Annexe to the agenda report:-

(i) The land is to be used as garden land only.

(ii) Planning advice should be taken for any fencing that is to be erected adjoining the highway.

(iii) Any other fencing is to be erected to the specification of the Director of Housing.

(iv) The applicant is to be responsible for the Council’s legal costs in preparing the agreement; and

2. the Director of Planning and Development be authorised to determine the area at the end of the cul de sac which forms an amenity area for neighbours, which should not be sold.

Q.3 Proposed sale of land adjacent to 2 Squirrels Close, Binscombe
[Ward Affected: Godalming Binscombe]

The Executive has agreed not to sell the land outlined on the submitted plan, but that the detailed decision on any possible licence or lease of the land be delegated to the Director of Planning and Development, after consultation with the Chairman and Vice-Chairman of the Executive.

R. EAST STREET REGENERATION – CREST NICHOLSON CONSULTATION AND OTHER PUBLIC VIEWS
[Wards Affected: All Farnham Wards]

The Executive has received and noted a presentation by the Portfolio Holder for East Street on the outcome of the recent public consultation exercise, including representations from the Campaign for East Street Evaluation.


S. SURREY LOCAL GOVERNMENT ASSOCIATION – NOMINATIONS TO OUTSIDE BODIES
[Wards Affected: N/A]

The Executive has agreed to authorise the Chief Executive, after consultation with the Chairman and Vice-Chairman, to agree the names, if any, to go forward to the Surrey Local Government Association as this Council’s nominees to serve on the outside bodies identified in the agenda.

T. ACTION TAKEN BY THE CHIEF EXECUTIVE

The action taken by the Chief Executive since the July meeting, as set out in the agenda, has been noted.

U. LITTLEMEAD INDUSTRIAL ESTATE, CRANLEIGH
[Ward Affected: Cranleigh West]

The Executive has considered a report in exempt session relating to a contract and has endorsed the recommendations contained in (Exempt) Appendix T to the agenda, i.e. that:-

1. the freehold of the Littlemead Industrial Estate be sold to the company referred to and for the sum indicated in the report; and

2. all other incidental/associated matters be determined by the Property and Development Manager, where appropriate in consultation with the Chief Executive.

comms/council/2003-04/016