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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 11/12/2007
Article 8 - Regulatory and other Committees

Article 8 – Regulatory and other Committees

Article 8 – Regulatory and other Committees

8.01 Regulatory Committees

The Council will appoint the Committees set out in the left hand column of the table Responsibility for Council Functions in Part 3 of this Constitution to discharge the functions described in column 3 of that table.

Currently the Regulatory Committees are:

Joint Planning Management Committee
Development Management Committee A and B
Licensing and Regulatory Committee.

8.02 Audit Committee

The Audit Committee is the means of bringing independent, effective assurance into the Council’s corporate governance arrangements. This is in respect of:-

o Risk management framework
o Control environment and arrangements
o Financial performance
o Non-financial performance (processes and controls)
o Financial reporting.

The terms of reference are as follows:- o To consider the head of internal audit’s annual report and opinion, and a summary of internal audit activity (actual and proposed) and the level of assurance it can give over the council’s corporate governance arrangements
o To consider summaries of specific internal audit reports as requested
o To consider reports dealing with the management and performance of the providers of internal audit services
o To consider a report from internal audit on agreed recommendations not implemented within a reasonable timescale
o To consider the external auditor’s annual audit letter, relevant reports, and the report to those charged with governance
o To consider specific reports as agreed with the external auditor
o To comment on the scope and depth of external audit work and to ensure it gives value for money
o To liaise with the Audit Commission over the appointment of the council’s external auditor
o To commission work from internal and external audit o To maintain an overview of the council’s constitution in respect of contract procedure rules, financial regulations and codes of conduct and behaviour
o To review any issue referred to it by the head of paid service or a director, or any council body
o To monitor the effective development and operation of risk management and corporate governance in the council
o To monitor council policies on “Raising Concerns at Work” and the anti-fraud and anti-corruption strategy and the council’s complaints process
o To oversee the production of the authority’s Statement on Internal Control and recommend its adoption
o To consider the council’s arrangements for corporate governance and agreeing necessary actions to ensure compliance with best practice
o To consider the council’s compliance with its own and other published standards and controls o To approve the annual statement of accounts. Specifically, to consider whether appropriate accounting policies have been followed and whether there are concerns arising from the financial statements or from the audit that need to be brought to the attention of the council.
o To consider the external auditor’s report to those charged with governance on issues arising from the audit of the accounts.

8.03 Composition of Audit Committee

(a) Membership and Meetings

The Audit Committee will

be composed of seven councillors, with no members from the Executive; meet four times per year, as set out in the Calendar of Meetings, and on an ad hoc basis when necessary. (b) Quorum

The quorum for meetings will be three Councillors.