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Waverley Borough Council Committee System - Committee Document

Meeting of the Community Overview and Scrutiny Committee held on 15/03/2005
Agenda for the Meeting to be held on 15th March 2005




Fax No: 01483-523475
Your ref:
Our ref:
When calling please ask for: Mr D Bennett
Direct line: 01483 523226
E-mail: dbennett@waverley.gov.uk
Date: 4th March 2005


To: All Members and Substitute
Members of the Community
Overview and Scrutiny Committee
(Other Members for Information)


Membership of the Community Overview and Scrutiny Committee

      Mrs P M Frost (Chairman)
      Mr A Rayner (Vice-Chairman)
      Mr P Betlem
      Mrs E Cable
      Mr M A Clark
      Mrs P Ellis
      Mrs M E Foryszewski
      Mr D R Gallacher
      Mrs J R Keen
Dr M-G Lane
Mr J C S Mackie
Mrs A E Mansell
Dr P M Marriott
Mr W M Marshall
Mr J M Savage
Mr B G Shelley
Mr R C Terry
Substitutes
      Liberal Democrat
      Mrs J A Slyfield
      Mrs S R Jacobs
      Mr P S Rivers
      Dr J F A Blowers
Conservative
    Mrs C Cockburn
    Mr P B Isherwood
    Mr M W Byham
    Mr A E B Taylor-Smith
    Independent

    Mr V Duckett
    Co-opted Members
    Mrs K Hall
    Miss P Wright


    Dear Sir/Madam

    A meeting of the COMMUNITY OVERVIEW AND SCRUTINY COMMITTEE will be held as follows:-

    DATE: 15TH MARCH 2005

    TIME: *7.00 P.M.

    The Agenda for the meeting is set out below.

    Yours faithfully

    CHRISTINE L POINTER

    Chief Executive


    * This meeting will be preceded by an open public question time beginning at 6.45 p.m.

    NOTE FOR MEMBERS

    Members are reminded that contact officers are shown at the end of each report and members are welcome to raise questions etc in advance of the meeting with the appropriate officer.
    AGENDA

    1. MINUTES

    To confirm the Minutes of the Meeting held on 1st February 2005 (to be laid on the table half an hour before the meeting).

    2. APOLOGIES FOR ABSENCE AND SUBSTITUTES

    To receive apologies for absence and to report any substitutions.

    3. DISCLOSURE OF INTERESTS

    To receive from members declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

    4. QUESTIONS BY MEMBERS OF THE PUBLIC

    The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10.

    FORWARD WORK PROGRAMME

    5. EXECUTIVE - FOUR MONTH ROLLING PROGRAMME
    [Wards Affected: N/A]

    To receive, for information, the four month rolling programme of key decisions which was considered by the Executive at its meeting on 1st March 2005, attached as Appendix A.

    6. COMMITTEE WORK PROGRAMME
    [Wards Affected: N/A]

    To receive, for information, a copy of the updated work programme – Appendix B.

    7. WORK OF THE CONSTITUTION REVIEW SPECIAL INTEREST GROUP - PROPOSALS FOR IMPROVING WAVERLEY'S OVERVIEW AND SCRUTINY PROCESSES
    [Wards Affected: All]

    The report at Appendix C is referred by the Executive, following the work of the Constitution Special Interest Group, and seeks the views of the three Waverley Overview and Scrutiny Committees on proposals for improving Waverley's overview and scrutiny processes.

    Recommendation

    The Community Overview and Scrutiny Committee is asked to formulate any observations to the Special Interest Group on the areas drawn to its attention and to put forward any other ideas for improving the effectiveness of overview and scrutiny.

    PERFORMANCE MANAGEMENT

    8. BEST VALUE AND LOCAL PERFORMANCE INDICATORS : REVIEW OF WAVERLEY'S PERFORMANCE FOR THE FIRST NINE MONTHS OF 2004/05
    [Wards Affected: All]

    The report at Appendix D gives details of Waverley’s performance during the first nine months of 2004/05 in respect of the best value and local performance indicators which this Committee has identified to regularly monitor. The Environment & Leisure and Corporate Overview and Scrutiny Committees are considering similar reports.

    OVERVIEW AND SCRUTINY ISSUES

    9. COMMUNITY PARTNERSHIPS FUND – APPLICATIONS FOR 2005/06
    [Wards Affected: All]

    The purpose of the report at Appendix E is to consider the applications submitted to the Community Partnership Fund for 2005/06, including the Community Buildings Grant Scheme applications.

    Recommendation

    It is recommended that the Committee considers the applications within its remit and use of the balance and makes observations to assist the Executive in its consideration of all applications at its meeting on 5th April.

    10. FUTURE OF A COUNCIL OWNED PROPERTY IN GODALMING
    [Ward Affected: Godalming Charterhouse]

    Recommendation

    It is recommended that:

    11. EXPLORING CHOICE BASED LETTINGS
    [Wards Affected: All]

    The report at Appendix G introduces the subject of Choice Based Lettings and asks the Committee to support the officers' intention to undertake a detailed investigation as to how this approach could be adopted and implemented in Waverley.

    Recommendation

    It is recommended that Members agree to detailed work being carried out to explore introducing a Choice Based Letting system for Waverley, and that further reports be brought to this Committee in due course.

    12. TOWARDS THE SOUTH-EAST: REGIONAL HOUSING STRATEGY
    [Wards Affected: All]

    13. FUTURE OF MILFORD HOSPITAL – UPDATE (FOR INFORMATION)
    [Wards Affected: All]
    13.1 Public consultation on the re-provision of specialist rehabilitation services currently based at Milford Hospital began in October 2004. Proposals included the closure of Milford Hospital and re-provision of the services at the Royal Surrey County Hospital, Farnham Hospital and other sites.

    13.2 This Overview and Scrutiny Committee received a presentation from representatives of the PCT in November 2004 and made representations to the PCT as part of the consultation process.

    13.3 Waverley was not alone in making representations. With considerable local interest the consultations generated a huge response and in order to address the key issues that arose, the Primary Care Trust (PCT) extended the consultation further into 2005.

    13.4 The consultation on the 10 orthopaedic beds was concluded and resolved that these will be re-provided at the Royal Surrey County Hospital. The final decision on this matter will be made at the PCT Board meeting in March.

    13.5 New options for the other 50 beds were put forward to sit alongside the original proposal. These included options to re-provide beds on one site at either the Royal Surrey County or Farnham hospitals, to distribute beds around the existing community hospitals and also to retain services at the Milford Hospital.

    13.6 In December 2004, the PCT issued a ‘Supplementary Document’ outlining these proposals and suggesting a revised consultation timetable (end of February – end May 2005) with a view to the PCT coming to conclusions in June 2005. More recently, after further discussions, the current options, whilst having merit, are not considered to be exactly right for the future. The PCT now believes that change must be delivered more gradually. It intends, therefore, to pause in the consultation process in order to seek the right solution for the future of the services.

    13.7 A Briefing Note from the PCT dated 28th February 2005, is attached at Appendix I.

    Recommendation

    Members are asked to note this report.

    Background Papers (DoH)

    14. EXCLUSION OF PRESS AND PUBLIC

    That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of Part I of Schedule 12A to the Act (to be identified, as necessary, at the meeting).

    15. ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

    For further information or assistance, please telephone David Bennett,
    Committee Secretary on extension 3226 or 01483 523226.
    comms/o&s2/2004-05/081