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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 15/09/2003
AGENDA




Fax No: 01483 523475
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When calling please ask for: Anna-Marie Davis
Direct line: 01483 523492
E-mail: adavis@waverley.gov.uk
Date: 4th September 2003


To: All Members and Substitute
Members of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE (Agenda Pages to other members for information)

Membership of Environment and Leisure Overview and Scrutiny Committee
Substitute Members

Conservative Liberal Democrat Dear Sir/Madam

A meeting of ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE will be held as follows:-

The Agenda for the meeting is set out below.

Yours faithfully

CHRISTINE L POINTER

Chief Executive

*Please note the new starting time.
This meeting will be preceded by an open public question time
beginning at 6.45 p.m.

NOTE FOR MEMBERS

Contact officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.

AGENDA

1. MINUTES

To confirm the Minutes of the Meetings held on 7th and 15th July 2003 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

To receive apologies for absence and to report any substitutions.

3. DISCLOSURE OF INTERESTS

To receive from Members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972 and in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS BY MEMBERS OF THE PUBLIC

The Chairman to respond to any questions received from members of the public of which notice has been duly given in accordance with Procedure Rule 10.


CALL-IN ITEMS – IF ANY

This provisional item has been included to allow this meeting to consider any item(s) called in, and remove the need for a further separate meeting on the same evening. The following item(s) was (were) considered by the Executive on 1st September 2003. Four members of this Committee (named) have since requested that they would like to scrutinise the decision(s) taken at that meeting.



FORWARD WORK PROGRAMME

5. EXECUTIVE FOUR-MONTH ROLLING PROGRAMME
[Wards Affected: N/A]

To receive the Four-Month Rolling Programme of key decisions, which was considered by the Executive at its meeting on 1st September 2003, attached at Appendix A.



6. COMMITTEE WORK PROGRAMME
[Wards Affected: N/A]

Car Park Design Criteria, Parking Bay Sizes

Introduction
1. more difficult to manoeuvre into and out of the standard parking bay; and
2. more difficult to alight from when parked between other vehicles
Background
Transport Planning and Traffic Engineering – by C A O’Flaherty
1. the Committee agree to add the A3 Hindhead Improvement to its work programme; and
2. the Committee agree to defer either the review of fly-tipping and business waste or the review of a stand-alone theatre. 7. SCOPING REPORT: FLY-TIPPING AND BUSINESS WASTE IN WAVERLEY
[Wards Affected: All]

At the last meeting of the Committee it was agreed that an in-depth review should be carried out into the issue of fly tipping in Waverley. The purpose of the report at Appendix C is to establish the parameters for the review and proposes that it be conducted along the lines of a parliamentary select committee investigation.

Recommendation

It is recommended that

1. the Committee agrees to undertake an in-depth review into the problem of fly tipping focused on the key questions identified in the report; and
2. the review be conducted in accordance with the process and outline timetable set out above.

8. SCOPING REPORT – THE A3 HINDHEAD IMPROVEMENT
[Wards Affected: N/A]
To consider the report at Appendix D – To Follow

9. SCOPING REPORT - PROVISION FOR A STAND-ALONE THEATRE FOR WAVERLEY
[Wards Affected: N/A]

Recommendation

It is recommended that

1. the Committee agrees to undertake an in-depth review as to whether the provision of a stand-alone theatre in Waverley is feasible and sustainable; and
2. that the review be conducted in accordance with the process and timetable set out in the report.


OVERVIEW MODE – PRIOR TO CONSIDERATION BY THE EXECUTIVE

10. GOVERNMENT CONSULTATION PAPER: “INFLUENCING THE SIZE, TYPE AND AFFORDABILITY OF HOUSING”
[Wards Affected: All]

Recommendation

11. SURREY MINERALS REPLACEMENT LOCAL PLAN 2004-2016 – CONSULTATION ON ISSUES AND OPTIONS JULY 2003
[Wards Affected: Farnham Castle, Farnham Wrecclesham and Rowledge, Farnham Weybourne and Badshot Lea, Cranleigh West, Bramley, Busbridge and Hascombe and Witley and Hambledon]

Surrey County Council has published a Consultation document on their Surrey Minerals Replacement Local Plan 2004-2016 and has invited the Borough Council to comment. The report at Appendix G sets out the issues and options and provides a response for the consideration of members.

OVERVIEW MODE – REFERRED BY THE EXECUTIVE

12. CAR PARKING TARIFFS REVIEW

The report at Appendix H was considered by the Executive at its meeting on 1st September 2003. It was the view of the Executive that Pay and Display and Contract parking charges should be increased with effect from 1st November 2003. The Executive agreed to refer the report to both the Corporate and Environment and Leisure Overview and Scrutiny Committees for consideration at their respective September meetings.

The Committee will receive Supplementary Information, Annexe 1 – To Follow , to facilitate discussion on proposals for achieving the increase in charges.

Recommendation

It is recommended that the Committee explores the proposals for achieving the increase in car parking charges and reports back to the Executive, at its meeting on 30th September, with any comments or observations.

13. SUPPLEMENTARY PLANNING GUIDANCE ON DENSITY AND SIZE OF DWELLINGS: POLICY H4 OF THE WAVERLEY LOCAL PLAN 2002
[Wards Affected: All]

13.1 The report attached at Appendix I.1 supplements that which went to the Executive on 21st July 2003 with the same title (see 13.2 below). The Executive asked the Environment and Leisure Overview and Scrutiny Committee to consider the Supplementary Planning Guidance (SPG) further, before it is recommended for adoption. This report responds to comments made by the Executive, and presents a recent appeal decision at ‘Howberry’, 20 Courts Mount Road, Haslemere (attached as Annexe 1 to the report) that usefully highlights, the key issues addressed in the SPG. No substantive changes to the SPG are proposed, though a slightly revised version of the SPG is attached at Annexe 2. This re-orders some paragraphs, and makes some minor changes.

13.2 The report attached at Appendix I.2 is a copy of the report that was considered by the Executive at its meeting on 21st July 2003. It is reproduced here for information only, as item 13.1 refers directly to this report.

Recommendation:

That the Supplementary Planning Guidance at Annexe 2 of the report be recommended to the Executive, for adoption by the Council.

14. SURREY STRUCTURE PLAN: CONSULTATION ON “PRE-EiP CHANGES”

15. EXCLUSION OF PRESS AND PUBLIC

That, pursuant to Procedure Rule 20, and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following item on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during this item there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraph(s) of Part I of Schedule 12A to the Act (to be identified, as necessary, at the meeting).


16. ANY OTHER ISSUES TO BE CONSIDERED IN EXEMPT SESSION

To consider matters (if any) relating to aspects of any reports on this agenda which, it is felt, may need to be considered in Exempt session.




For further information or assistance, please telephone Anna-Marie Davis,
Trainee Committee Secretary on extension 3492 or 01483 523492.
comms/O&S3/2003-04/018 37461