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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 28/10/2003
Asbestos Surveys of Corporate Buildings (Non-Housing Properties)



Summary & Purpose
The purpose of this report is to inform Members of the legal duty to manage the risk from asbestos and the financial implications of this work.

Quality of Life Implications
Natural Resource Use
Pollution Prevention and Control
Biodiversity and Nature
Local Environment
Social Inclusion
Safe Communities
Local Economy
Natural
Resource Use
Pollution
Prevention and Control
Biodiversity
and Nature
Local
Environment
Social
Inclusion
Safe, Healthy
and Active
Communities
Local
Economy
N/A
N/A
N/A
N/A
N/A
Negative
N/A


APPENDIX K
WAVERLEY BOROUGH COUNCIL

EXECUTIVE – 28TH October 2003

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Title:
Asbestos Surveys of Corporate Buildings (non-housing properties)
[Wards Affected: All]
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Summary and purpose:

The purpose of this report is to inform Members of the legal duty to manage the risk from asbestos and the financial implications of this work.

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Quality of life implications – social, environmental & economic (sustainable development):

Although it is now illegal to use asbestos in construction or refurbishment of any premises, many thousands of tonnes of it were used in the past and much of it is still in place. If it is disturbed or damaged, it can become a danger to health because asbestos fibres are released into the air and can be breathed in.

E-Government implications:

The use of the software already used by the Housing Department will enable the data to be captured more effectively and to be processed more efficiently.

Resource and legal implications:

The costs of the work in connection with the asbestos surveys are detailed in this report. The estimated cost of the surveys is 100,000 spread over a two-year period for which provision is sought within the General Fund Capital Programme.

The Control of Asbestos at Work Regulations 2002 create an explicit duty to assess and manage the risks from asbestos in buildings.

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Background

1. The Government has introduced an important new duty into the Control of Asbestos at Work Regulations 2002. This requires organisations with responsibilities for maintenance activities to manage the risk from asbestos in their buildings. The risks will vary with the circumstances ranging from the normal occupation of the buildings to the repair, refurbishment and demolition.

Introduction

2. The Council needs to assess whether there is any asbestos in its buildings and, if so, what condition it is in. This information will be used to produce a management plan that details and records the actions to be undertaken to manage and reduce the risks from asbestos.

3. It is the type and condition of the asbestos that is key to the action taken by the Council. As long as it is in good condition and is not being or going to be disturbed or damaged, there is no risk.

4. It is proposed that the information will be recorded on a database against each building, and any decision as to whether the asbestos material is to remain or whether it has been removed also recorded. This database will then ensure that maintenance activities carried out subsequently do not expose workers to any avoidable risk.

5. This new duty comes into force in May 2004 but the extent of the task means that work should be started as soon as possible.

Asbestos surveys

6. Using the register of Corporate Buildings, a priority rating has been given to each building, 1 being the most urgent. It is proposed to carry out the surveys on the highest priority buildings in this financial year.

7. This information will then be entered on the database already in use by the Housing Department. The software (PSI) being used by the Housing Department can be used for non-housing properties.

Financial Implications

8. Indicative prices have been obtained for some of the buildings and from this, an estimate has been made for the total cost of the works of 100,000. It is anticipated that the cost of the surveys for the highest priority buildings will be in the region of 30,000, exclusive of VAT and officer costs.

9. An application has been made to the draft Capital Programme for 2004/05 and 2005/06 for 100,000 for surveys. This will be reduced by the cost of any work carried out in this financial year.

10. No allowance has been made for any possible asbestos removal should this be necessary.

Conclusion

11. In order to fulfil the requirements of the new regulation, it is necessary to carry out surveys and prepare a management plan and the work should be started as soon as possible.

Recommendation
1. the proposal to carry out the surveys to the high priority buildings before the new duty comes into force in May 2004 be approved; and

2. the Council be recommended to agree a variation to the General Fund Capital Programme for 2003/04 in the sum of 30,000 to cover the cost of the surveys, excluding VAT, officer costs and any asbestos removal, that may be necessary.

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CONTACT OFFICER:

Name: Mrs J Turner Telephone: 01483 523468

E-mail: jturner@waverley.gov.uk

comms/exec/03-04/314