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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 17/01/2006
Minutes




MINUTES of the MEETING of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE held on 17th JANUARY 2006


(To be read in conjunction with the Agenda for the Meeting)

*Mr J R Sandy (Chairman)*Mrs S R Jacobs
*Mrs M V M Hunt (Vice Chairman) Dr P M Marriott
*Mr M H W Band * Mrs P N Mitchell
*Dr J F A Blowers*Mr J M Savage
*Mr M W Byham*Mrs J A Slyfield
*Mr R D FrostMs M Taylor
*Mr P D Harmer Mr A E B Taylor-Smith
*Mrs P Hibbert*Mr R C Terry
*Mrs L S R Hodgson
Mr V Duckett attended as a substitute
Mr S D Edge was also in attendance


139. MINUTES

The Minutes of the meetings held on 28th November and 1st December 2005 were confirmed and signed.

140. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS
141. DISCLOSURE OF INTERESTS

Members declared the following personal and prejudicial interests:
Mr M H W BandItem 7 - Review of Representation on Outside Bodies
Item 11 - Sponsored Organisations Scheme
Waverley BC representative on Hurtwood Control Committee.
Friend of The Hurtwood


Members declared the following personal interests:
Mrs P N MitchellItem 7 - Review of Representation on Outside Bodies
Item 11 - Sponsored Organisations Scheme
Waverley BC representative on Milford and Villages Day Centre
Volunteer for Meals on Wheels
Dr J F A BlowersItem 7 - Review of Representation on Outside Bodies
Item 11 - Sponsored Organisations Scheme
Waverley BC representative on Godalming Museum
Waverley BC representative on Sport Godalming
Waverley BC representative on Milford Villages Day Centre
Waverley BC representative on JSJ Trust
Mrs J A SlyfieldItem 7 - Review of Representation on Outside Bodies
Item 10 – Capital Programme
Item 11 - Sponsored Organisations Scheme
Godalming Town Council Representative on the Executive Committee of Farncombe Day Centre
Member of the Friends of Farncombe Day Centre.
Waverley BC representative on DISCASS
Mrs S R JacobsItem 7 - Review of Representation on Outside Bodies
Item 11 - Sponsored Organisations Scheme
Member of Farnham Maltings - on mailing list (although not a representative for the Council) and a supporter of the organisation’s activities
Mrs M V M HuntItem 7 - Review of Representation on Outside Bodies
Item 11 - Sponsored Organisations Scheme
Waverley BC representative on Farnborough Aerodrome Consultative Committee
Waverley BC representative on Blackwater Valley Advisory Committee for Public Transport
Mr P D HarmerItem 7 - Review of Representation on Outside Bodies
Item 11 - Sponsored Organisations Scheme
Waverley BC representative at the Rural Life Centre
Mr V DuckettItem 7 - Review of Representation on Outside Bodies
Item 11 - Sponsored Organisations Scheme
Friend of Milford and Villages Day Centre
Partner is the Chairman of the Trustees of the Farnham Youth Project
Mr J M SavageItem 7 - Review of Representation on Outside Bodies
Item 11 - Sponsored Organisations Scheme
Waverley BC representative on Cranleigh Arts Centre
Waverley representative on Wey and Arun Canal
Mr J R SandyItem 7 - Review of Representation on Outside Bodies
Item 11 - Sponsored Organisations Scheme
Milford and Villages Day Centre

142. QUESTIONS FROM MEMBERS OF THE PUBLIC

There were no questions from Members of the Public

143. ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE – FUTURE ITEMS (Agenda Item 6.0)
[Wards Affected: N/A]


144. EXECUTIVE - FOUR MONTH ROLLING PROGRAMME (Agenda Item 6.1)
[Wards Affected: N/A]

145. COMMITTEE WORK PROGRAMME IN-DEPTH REVIEWS (Agenda Item 6.2)
[Wards Affected: N/A]

RESOLVED That the Committee’s in-depth review programme be noted.

146. REVIEW OF REPRESENTATION ON OUTSIDE BODIES (Agenda Item 7)
[Wards Affected: ALL]

RESOLVED that:-

1. the survey of Outside Bodies be noted; 2. a system of classification against which the Council can select and prioritise organisations to receive formal representation from a Waverley appointed Councillor or representative be established; 3. ward members maintain links with local Outside Bodies and representation amongst Town and Parish Councils be encouraged; 4. a clear role description be developed that could assist both outside bodies and Waverley representatives to understand their respective roles and to manage expectations; 5. a system of annual reporting by the Chairman of the outside body be initiated. The process to be overseen by Committee Services; 6. appointment to outside bodies be every two years rather than an annual basis in order to ensure a level of consistency of representation and reduce the work associated with appointments. Such a system to begin in 2006 subject to elections, (and all of the appointments made in 2005 should run to 2007), except for where a member wishes to resign as a Waverley nominee; and
147. BEST VALUE AND LOCAL PERFORMANCE INDICATORS (Agenda Item 8)
[Wards Affected: ALL]

148. DRAFT GENERAL FUND REVENUE ESTIMATES - 2006/7 (Agenda Item 9)
[Wards Affected: ALL]

149. DRAFT GENERAL FUND CAPITAL PROGRAMME – 2006/7 (Agenda Item 10)

[Wards Affected: ALL]
RESOLVED That the observation as outlined above be passed to the Executive.

150. SPONSORED ORGANISATION SCHEME – APPLICATIONS FOR REVENUE FUNDING 2006/7 (Agenda Item 11)
[Wards Affected: ALL]



The meeting concluded at 10.00pm
Bureau/comms/O&S3 /minutes/170106/074.doc