Waverley Borough Council Committee System - Committee Document
Meeting of the Executive held on 28/08/2001
Executive Committee held on 28th August 2001
MINUTES of the MEETING of the EXECUTIVE COMMITTEE
held on 28th August 2001
(To be read in conjunction with the agenda for the meeting)
Mr P D Harmer (Chairman)
Dr M-G Lane
Captain P G Burden (Vice-Chairman)
Mrs J M Mansley
Mrs P M Frost
Mr D J Munro
Mr R J Gates
Mr J R Sandy
Mr D C Inman
Also present: *Mr M J Blower, Mr M W Byham, Mr D H Darbishire, *Mr B V Foulkes, #Mrs M T King-Hele, Dr A Newton, +Mr C C E Slyfield, *Dr R A Thomas, * Mr J H Wootton
(# Attending to speak on Agenda Items 16, 17 and 21; + attending to speak on Agenda Items 17 and 21; * attending to speak on Agenda Item 21)
The Minutes of the Special Meeting of the Executive Committee held on 6th August 2001 were confirmed and signed.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Mr D C Inman.
DISCLOSURE OF PECUNIARY AND OTHER INTERESTS
There were no disclosures made under this heading.
EXECUTIVE COMMITTEE - FOUR MONTH ROLLING PROGRAMME
RESOLVED that the Four Month Rolling Programme of Key Decisions for Waverley Borough Council be adopted.
DEVELOPMENT CONTROL - WORKLOADS AND RESOURCES
RESOLVED to RECOMMEND that
1. the Planning Officer short-term contract post be refilled on the basis of a new two-year contract, reviewable at the end of the employment contract or at the end of two years, whichever is the sooner;
2. a Part Time Planning Officer (Area Planning Officer level) be appointed to work up to 15 hours a week on a short term contract for two years, reviewable at the end of the employment contract or at the end of two years, whichever is the sooner; and
3. Planning Officers each be allowed to work overtime, reviewable on a six-monthly basis, the cost to be capped at £10,000 in any one year;
4. the Administration Assistant’s post be filled;
5. any vacancies arising from the redeployment of existing staff to the Administration Assistant post be filled;
6. the Temporary Trainee Administration post be refilled on the basis of a new one year contract to a maximum salary grade of 10c; and
7. the Director of Planning and Development report on the long term strategy for the delivery of the Planning Service following the Best Value Inspector’s report.
IMPLEMENTING ELECTRONIC GOVERNMENT STATEMENT
1. the Council’s Implementing Electronic Government Statement be endorsed; and
2. an Awareness Seminar for all members of the Council on implementing e-Government be arranged for the autumn of 2001.
NATIONAL LAND AND PROPERTY GAZETTEER
1. approval be given to the expenditure of £27,750 from the IT 2001/2002 capital programme for Information Management, to implement the creation of a gazetteer; and
2. subject to approval in the budget process, a new post be funded under new legislation within the Planning and Development Department with effect from 1st April 2002.
BEST VALUE: ANNUAL REVIEW UPDATE AND THE BEST VALUE REVIEW PROCESS
1. the priorities, aims and objectives set out at Annexe 1 to the agenda report be noted and endorsed as the views of this Committee and referred to the Corporate Overview and Scrutiny Committee for consideration as part of the Annual Review process;
2. the priorities, aims and objectives set out at Annexe 1 to the report complement rather than replace the Council’s current aims and objectives identified in A Fresh Future: The Four-Year Corporate Plan 1999-2003;
3. the five-year programme of Best Value review be revised by bringing forward the review of the Corporate Support Group into Year 3, as set out in Paragraphs 7 and 8 of the report; and
4. the Council’s approach to Best Value reviews adopts a light touch where appropriate, as set out at paragraphs 17-20 and Annexe 4 of the agenda report, whilst ensuring that each review is conducted in accordance with statutory requirements and the principles of Best Value.
COUNCIL OFFICES – CLEANING
RESOLVED to RECOMMEND that
1. the offices cleaning function continue to be delivered by directly employed staff;
2. the status of the staff currently employed to undertake this work be changed from temporary to permanent; and
3. the anticipated additional cost in the current year be offset by financial deductions made from the terminated contract which were carried forward into the current year.
CONSULTATION PAPER ON TELEPHONE KIOSK GLASS ADVERTISING
RESOLVED that the DTLR be informed that Waverley Borough Council supports Option 3 outlined in the report and that all Telephone Kiosk Glass Advertising should require express consent from the Local Planning Authority.
LEASE OF LAND ADJACENT TO 1 OAKLEY HOUSE, LONG GORE, FARNCOMBE, GODALMING
RESOLVED that the land outlined in black on the submitted plan be disposed of to the owners of No. 1 Oakley House, Long Gore, Farncombe, Godalming, subject to a long lease for the purposes of domestic garden and parking only and on other terms and conditions to be negotiated with the Property and Development Manager (including payment of the Council’s legal and surveying costs).
WASTE MANAGEMENT REVIEW SPECIAL INTEREST GROUP
1. the membership of the Waste Management Review SIG, as set out in Paragraph 1 of the report and subject to the addition of Mr H Denningberg as a member of the SIG, be endorsed; and
2. the Terms of Reference for the Waste Management Review SIG, as set out in Paragraph 2 of the report, be approved.
PROPOSED IMPROVEMENTS TO PARKHOUSE GREEN POND, BARHATCH ROAD, CRANLEIGH
1. authority be given for the submission of a planning application for the proposed engineering works, in accordance with Regulation 3 of the Town and Country Planning General Regulations 1992; and
2. subject to the receipt of planning permission, approval be granted for the project to proceed.
REPORT OF THE EAST STREET SPECIAL INTEREST GROUP
1. officers be authorised to appoint Messrs Lawrence Graham to act on behalf of the Council in connection with the East Street regeneration scheme; and
2. fees for the pre-development stage be met from the Development Consultancy Budget for Regeneration Projects and thereafter, fees be recovered from the Developer.
COMMUNITY TRANSPORT IN GODALMING
1. the proposal that an interim Dial-a-Ride service be secured for the Godalming area from Guildford Dial-a-Ride be supported;
2. the Director of Housing be authorised to enter into a short-term contract with Guildford Dial-a-Ride for the period up to January 2002; and
3. a budget for this initiative of up to £5,000 be approved, to be met from the 2001/02 General Fund Community Transport budget.
PRIMARY CARE TRUST CONSULTATION - COUNCIL RESPONSE
1. the creation of the Waverley Primary Care Trust, as proposed by the West Surrey Health Authority and Waverley Primary Care Group, be supported; and
2. a response to the consultation paper, based on paragraphs 12-17 of the report, be sent to the West Surrey Health Authority, with the addition of concerns expressed at the meeting about the local democratic deficit in the proposed membership of the Trust.
STRUCTURAL WORKS TO PROPERTIES IN FARNHAM
1. approval be given to carry out the structural repair work identified in (Exempt) Annexe 1 to the report; and
2. the cost of the work be met from within the approved HRA Revenue Repairs and Maintenance budget for 2001/02
WAVERLEY PARTNERSHIP AREA TRANSPORTATION COMMITTEE - WAVERLEY REPRESENTATION
RESOLVED that the County Council be informed that Waverley would wish to retain its existing membership of eight representatives on the Waverley Partnership Area Transportation Committee, and that this decision be supported by letters to their corresponding colleagues from Waverley’s Chief Executive and the Leader of the Council.
CALL-IN REPORT OF THE EAST STREET SPECIAL INTEREST GROUP
The Executive Committee reconsidered its previous decision in light of the observations and recommendation from the Corporate Overview and Scrutiny Committee and that Committee’s support for the revised recommendation from the East Street Special Interest Group. It was agreed that the resolution of the SIG be supported, as follows and, therefore, it was
RESOLVED that the Committee supports the proposal to de-list but requests that any developer should recognise the significance of the remaining parts of Brightwells House and its surroundings and settings; and that they be required to produce a design which is of high quality and sensitive to the settings and surroundings, including the flower gardens, lawns and Cedars of Lebanon.
ACTION TAKEN SINCE LAST MEETING
(Agenda Item 22)
RESOLVED that the report be noted.
REPORT FROM THE AGM OF THE GENERAL ASSEMBLY OF SEERA BY THE LEADER OF THE COUNCIL
RESOLVED that the report be noted.
(Appendices T, U, V)
RESOLVED that the reports be noted.
EXCLUSION OF PRESS AND PUBLIC
RESOLVED that pursuant to Standing Order 48(4) and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of the following items on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during the items, there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the relevant paragraphs of Part 1 of Schedule 12A to the Local Government Act 1972.
FARNHAM DEPOT - TENDERS TO FORM STORAGE AREA
((Exempt) Appendix W)
RESOLVED that the recommendations (1-3) in the (Exempt) report be approved and adopted.
LAND ADJACENT TO 10 WINDRUSH CLOSE, BRAMLEY
RESOLVED that the land shown hatched on the submitted plan be sold to the owner of 10 Windrush Close on the terms and conditions shown in the (Exempt) Annexe to the report, subject to deletion of the words between “shed” and “on the land” in Condition 1.
CRITICAL WATERCOURSE FAILURE - ST CHRISTOPHER’S ROAD, HASLEMERE
1. the Director of Environment and Leisure be authorised to undertake the required short-term remedial works to the culvert within the existing Land Drainage Budget provision for 2001/2002; and
2. the Director of Environment and Leisure be authorised to develop and investigate the cost of the rehabilitation or renewal of this length of culvert and report back to the Executive Committee.
The meeting concluded at 8.45 p.m.