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Waverley Borough Council Committee System - Committee Document

Meeting of the Environment and Leisure Overview and Scrutiny Committee held on 19/06/2007
Minutes




MINUTES of the MEETING of the ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE held on 19TH JUNE 2007

(To be read in conjunction with the Agenda for the Meeting)

*Cllr Mrs J I ArrickCllr Ms D M-R Le Gal
*Cllr M W Byham*Cllr A J Lovell
Cllr J H B Edwards*Cllr S J O’Grady
*Cllr Mrs P Ellis*Cllr S L Pritchard
*Cllr M R Goodridge*Cllr K Reed
*Cllr R A Gordon-SmithCllr Mrs J R Thomson
* Cllr N P Holder*Cllr Ms N Warner-O’Neill
*Cllr S R E Inchbald*Cllr C A Wilson
*Cllr Mrs D M James
*Present
Cllr Mrs G M Beel attended as a substitute
[Other Councillors were also in attendance for Item 12]

1. ELECTION OF CHAIRMAN RESOLVED that Cllr Mrs D M James be elected Chairman of the Committee for the Council year 2007/08. 2. ELECTION OF VICE-CHAIRMAN
3. APOLOGIES FOR ABSENCE AND SUBSTITUTIONS

4. INFORMAL PUBLIC QUESTION TIME 5. MINUTES
6. DISCLOSURE OF INTERESTS

7. QUESTIONS BY MEMBERS OF THE PUBLIC

There were no questions by members of the public.

8. TERMS OF REFERENCE (Agenda Item 8)
9. IN-DEPTH REVIEWS (Agenda Item 9)

RESOLVED: That the Committee note the progress on 2006/7 reviews and develop a work programme for 2007/08.


10. ROLLING PROGRAMME AND COMMITTEE WORK PROGRAMME (Agenda Item 10) The Committee received the four-month rolling programme adopted by the Executive on 12th June 2007, and the Work Programme for noting by the Executive. Cllr James suggested that the Waste Management SIG be reinstated more quickly than planned.

RESOLVED: That the Committee receive and note the rolling and work programme and that an observation be made to the Executive that the Waste Management SIG be re-instated as soon as possible. 11. APPOINTMENT OF BEST VALUE PERFORMANCE INDICATORS SUB COMMITTEE (Agenda Item 11)

Members agreed that the Sub Committee recently set up to oversee performance indicators in the Committee’s work area should continue. The following members indicated that they would like to serve on the Sub-Committee: Cllr Mrs P Ellis, Cllr Mrs D M James, Cllr R A Gordon-Smith and Cllr S J O’Grady. 12. LEISURE FACILITIES STRATEGY (Agenda Item 12)

The Committee had a wide-ranging discussion about the Leisure Facilities Strategy. Members felt it was important to ensure links with the Godalming Health Check. They also wanted to re-emphasise the need to provide affordable health and fitness facilities to ensure accessibility for all. Members pointed out the need for continued awareness of the potential risks of following the negotiated route rather than going to open competition by tendering. It was also noted that the report focused on those facilities needing most work and that it was important not to lose sight of the Haslemere and Cranleigh facilities. RESOLVED: That the Committee:

note the background and progress made on implementing the Strategy;
thank the Officers for a very concise but thorough presentation; and
agree to forward the following observations to the Executive:-
13. SAME DAY COLLECTION POSSIBILITIES
A majority supported the introduction of a Same-Day/Catch-Up system, as described in option 1A, i.e. collections normally move forward a day with a Saturday collection to catch up.
Advises the Executive that the objectives for this option be to improve resident understanding and compliance and address the aspect of coping by any resident missing their revised collection day.
If possible, Members should be involved in reviewing the proposed arrangements for Christmas and New Year 2007.
The Committee welcomed the proposed Member Briefing on the wider issues of waste and agrees that this briefing will be helpful for members to be able to see proposals for improving the service in its wider context.
The Committee welcomed the statement by the Portfolio Holder that a broader review of the service is to be conducted, to include the range of materials collected for recycling and where available to develop costings for the proposed improvements for Member consideration
The Committee welcomed the proposals for improving communications and for measuring improved customer satisfaction to be announced in due course by the Portfolio Holder and Executive.
The Committee support the Executive and Portfolio Holder to consider ways of involving Members including regular briefings from specialist advisors and if appropriate, reconvening the Climate Change and Waste Management Special Interest Group.

Cllrs Reed and Lovell abstained and asked that these abstentions be recorded. 14. FURTHER IMPROVEMENTS TO THE PLANNING SERVICE (Agenda Item 14)
RESOLVED: That the Committee agreed to make the following observations:

It recognises that the current problem with excessive case loads for planning staff needs to be resolved.

The Executive needs to ensure that if new posts are created as proposed, then the Council can recruit appropriately qualified and experienced staff to the posts and can retain them in post.

That the proposal to spend more time in pre-application advice should help overcome problems currently experienced with invalid applications which can waste Town and Parish Council time. 15. CHARGING FOR PLANNING SERVICES (Agenda Item 15)

RESOLVED: That the Committee:

Suggest that the Officers look at the possibility of either a time-based fee system for larger applications, or an upper staff time limit for the proposed fixed fees.

Suggest the relationship between minor application and major application fees be reviewed to see if they are in proportion.


The meeting concluded at 10.07 pm
Chairman




Bureau/comCllr/O&S3/2007/08.elosminutes190607.doc