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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 18/07/2006
Minutes of 27 & 29.6.06




MINUTES of the MEETING of the WAVERLEY BOROUGH COUNCIL held in the Council Chamber, Council Offices, Godalming on 27th June 2006 at 9.23 p.m. and reconvened on 29th June at 9.23 p.m.
* Mr D C Inman (Mayor)
* Mr A Rayner (Deputy Mayor)

*Mr M H W Band#Mrs M V M Hunt
*Mr L C BateMr P B Isherwood
*Mr P Betlem*Mrs S R Jacobs
#Mr M J Blower*Mrs D M James
~Dr J F A BlowersMrs J R Keen
Captain P G Burden*Dr M-G Lane
*Mr M W Byham#Mr J C S Mackie
*Mrs E Cable*Mrs A E Mansell
Mrs S J Campany*Mr C H Mansell
Mr M A ClarkDr P M Marriott
*Mrs C Cockburn#Mr W M Marshall
*Mr V Duckett*Mr P J Martin
*Mr S D Edge*Mrs P N Mitchell
Mr M A Edgington*Mr P J Nicholson
#Mr B A Ellis*Mr K T Reed
#Mrs P Ellis#Mr P S Rivers
*Miss G B W FergusonMr J E Robini
*Mrs M E Foryszewski*Mr J R Sandy
*Mrs P M Frost*Mrs C E Savage
*Mr R D Frost*Mr J M Savage
#Mr D R Gallacher#Mr V K Scrivens
Mr R J GatesMr B G Shelley
*Mr B Grainger-Jones~Mr C C E Slyfield
*Mr P D Harmer~Mrs J A Slyfield
*Mr P HaveronMs M Taylor
Mrs P Hibbert#Mr A E B Taylor-Smith
Mrs L S R Hodgson*Mr R C Terry
*
Mr K Webster
* Present on 27th and 29th June
# Present on 27th June only
~ Present on 29th June only

23. MINUTES

The Minutes of the Special Meeting of the Council held on 17th May 2006 were confirmed and signed.

24. APOLOGIES FOR ABSENCE

Apologies for absence were received from Captain P G Burden, Mr M C Clark, Mr M A Edgington, Mr R J Gates, Mrs P Hibbert, Mr P B Isherwood, Mrs J R Keen, Mr J E Robini, Mr B G Shelley, Mr C C E Slyfield and Mrs J A Slyfield, for 27th June 2006. At the reconvened meeting on 29th June 2006, the following apologies for absence were received Captain P G Burden, Mrs S J Campany, Mr M A Edgington, Mr B A Ellis, Mrs P Ellis, Mr R J Gates, Mrs P Hibbert, Mrs L S R Hodgson, Mr P B Isherwood, Mrs J R Keen, Mr J C S Mackie, Dr P M Marriott, Mr W M Marshall, Mr P S Rivers, Mr J E Robini, Mr V K Scrivens, Mr B G Shelley and Mr A E B Taylor-Smith.

25. DISCLOSURES OF INTEREST

The following personal interests were declared at the meetings:-

On both occasions, Mrs P M Frost declared a personal interest in the South East Plan and the Statement of Accounts as a Farnham Town Councillor and a Surrey County Councillor. Mr Harmer also declared in the same two items as a Surrey County Councillor.

On 27th June 2006, Mr K Webster declared a personal interest in the minutes of the Executive meeting held on 5th June relating to the Thames Basin Heaths Special Protection Area as a Waverley member of the Heathland Trust.

26. MAYOR'S ANNOUNCEMENTS

The Mayor informed the Council that he had had a busy start to his Mayoral year. He particularly mentioned the following:

13th July - Volunteers’ Garden Party at Charterhouse School

16th July - The Mayor’s Civic Service at St Mary’s Church, Chiddingfold.

The Mayor also announced that the Waverley team had been overall winners of the Surrey Youth Games the previous weekend. He congratulated the team on this success.

27. QUESTIONS FROM MEMBERS OF THE PUBLIC

The following question to the Mayor had been received from Mr J Hyman of Farnham in accordance with Procedure Rule 10:-

"Mr Mayor. Paragraph 5.1 of the Conditional Contract requires the Developer to submit detailed building plans to the Council for approval that are "in accordance with" the "Annexed Development Plans" (i.e. the Consented Masterplan) and "the relevant building regulations and all other statutory requirements".

It might appear that your current approach is intended to deprive Members of their enshrined Contractual Right to scrutinise and, if appropriate, withhold Council approval for the detailed plans prior to the planning stage. Are you aware of the risks involved in adopting what appears to be a somewhat carefree approach to the specific terms of the Conditional Contract, and will you please confirm that the detailed plans will indeed be brought before the Council for the proper approval that the contract requires?"

The Executive Portfolio Holder for East Street replied as follows:-

"The full meeting of the Council on 13th June approved a revised scheme, described as the master plan. This approval was given in line with 3.1.3 of the Development Agreement and the new approved master plan now becomes "the Annexed Development Plans".

28. QUESTION TIME

The following question had been received from Mr A E B Taylor-Smith in accordance with Procedure Rule 11.2:-
(c) In the light of concerns about the excessive cost to the tax payer of the dismissal raised by the District Auditor does the Leader consider that the dismissal has been a success in terms of end outcome and good value to the tax payer?"

The Leader of the Council gave the following reply:-

The District Auditor’s comments on the proposals were reported to the Council and also in a letter to Mr Taylor-Smith stating that he believes the Council has followed appropriate procedures in coming to its decisions.

I consider that the decision has been, and will continue to be, a success both in terms of the end outcome and in terms of value for money."

29. MINUTES OF THE EXECUTIVE MEETING – 5TH JUNE 2006

It was moved by the Chairman of the Executive and duly seconded that the minutes of the meeting held on 5th June 2006 be approved and the recommendations contained therein adopted.

(i) South East Plan

It was moved and seconded that paragraph 14(a) on page 16 of the Waverley response should be deleted. Upon being put to the vote, this amendment was carried.

It was further moved that the following words be inserted into recommendation 10 after the words “… Annexe 2 to this report …”

“… be strengthened so that Waverley Borough Council should not be seen as a focus for, or a priority area for, provision and ….”.

The amendment was agreed without a vote.

RESOLVED that the Minutes of the Meeting of the Executive held on 5th June 2006 be approved, as amended, and the recommendations contained therein adopted.

30. CONTINUATION OF MEETING

During consideration of the above minutes, it was moved by the Mayor, in accordance with Procedure Rule 9, that the meeting should continue until all of the business on the agenda had been concluded. Upon being put to the vote, this proposal was lost.

It was then proposed and duly seconded that the meeting should conclude at 10.00 p.m. Having been advised by the officers that matters on the agenda needed to have Council approval before 30th June 2006, this proposal was amended further to suggest that the meeting should be adjourned until later in the week, at the conclusion of consideration of the Minutes of the Executive Meeting held on 5th June 2006, dealing with the South East Plan and the Statement of Accounts from the Minutes of the Meeting held earlier in the evening on 27th June 2006.

On the casting vote of the Mayor, this proposal was lost.

It was then proposed and duly seconded that the meeting should be adjourned at the conclusion of the discussion of the report of the Executive on the South East Plan. Upon being put to the vote, this proposal was CARRIED.

The Council was then advised by officers that the Minutes of the Executive Meeting held on 27th June 2006, which included the Statement of Accounts for 2005/2006, would be considered at a reconvened meeting at 7.00 p.m. on Thursday 29th June 2006.

AT 10.13 P.M. THE MEETING WAS ADJOURNED AND RECONVENED AT 7.00 P.M. ON THURSDAY 29TH JUNE 2006

31. MINUTES OF THE EXECUTIVE MEETING – 27TH JUNE 2006

It was moved by the Chairman of the Executive, duly seconded and

RESOLVED that the Minutes of the Meeting of the Executive held on 27th June 2006 be approved and the recommendations contained therein adopted.

The meeting concluded at 7.23 p.m.


Mayor

comms/council/2006-07/008