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Waverley Borough Council Committee System - Committee Document

Meeting of the Community Overview and Scrutiny Committee held on 15/03/2005
Community Partnerships Fund - Summary of Applications : Community Overview and Scrutiny Committee



ANNEXE 2

COMMUNITY PARTNERSHIPS FUND
SUMMARY OF APPLICATIONS

COMMUNITY OVERVIEW & SCRUTINY COMMITTEE

The applications for consideration by the Community Overview & Scrutiny Committee are detailed below by geographical area and in the same order as in the summary tabled at Annexe 1.

HASLEMERE & DISTRICT
COMMUNITY LOYALTY SCHEME - HASLEMERE

APPLICANTS: Haslemere Initiative

PROJECT LOCATION: Haslemere

TOTAL COST: 31,300

REQUESTED GRANT: 13,700

% GRANT REQUESTED: 44%

PARTNERSHIP FUNDING: Rental of Scanners & sale of cards 14,300
SUMMARY: Establishment of a Community Loyalty Card for Haslemere, to encourage greater use of local shops and services.

Project Details

The project has been developed by the Haslemere Initiative as a result of a number of issues highlighted in the Haslemere Health Check. The project will be managed by the Haslemere Chamber of Trade.

The scheme aims to encourage more people to use shops, businesses and services within Haslemere. A number of potential options were considered by the Haslemere Chamber of Trade. The proposed scheme is based on a successful scheme running in Malden in Essex.

The project has the following elements:

Shops, businesses and service providers (including the library, museum and leisure centre) wishing to participate will purchase or rent a card-swiping machine. Each participating shop, business or service provider will decide on it’s own level of rewards such as a discount or a free product or service. These rewards will be published in a regular newsletter. Residents in Haslemere will be able to purchase a loyalty card for a one-off fee of 5. The card will be free to young people under 18 years, elderly and those with disabilities; Part of the scheme includes training courses for local businesses in customer care and in meeting the requirements of the new Disability Discrimination Act.

Implementation

The Haslemere Chamber of Trade will be responsible for implementing and managing the project. Support and advice has been sought from the officer managing a similar scheme in Malden.

Financial

The project funding is based on estimated income from rental of scanners and businesses, shops and local services and on an estimated sale of cards (at 5 each) to 1,300 local residents with an estimated further 700 people being provided the card free of charge. The income from the rental and sale of cards is reliant on the take-up from businesses and local residents and should therefore be viewed as a pilot one-year scheme to assess the success or local impact.

Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
18
25
Implementation
19
_____
25
_____
Sub-total
57
70
Need
22
_____
30
_____
TOTAL
79
100

Officer Comment

If successful, the loyalty card scheme could also be established in other areas of Waverley. However, it should be viewed as a pilot and its success will be dependent on local support and take-up from residents and businesses. The scheme was recommended for funding from the Area Partnership Group. A 25% contribution (7,800) towards the initial set-up and establishment costs is recommended.
BEACON HILL UNITED REFORMED CHURCH – COMMUNITY CENTRE, HINDHEAD

APPLICANTS: Beacon Hill United Reformed Church

PROJECT LOCATION: Churt Road, Hindhead – adjacent to Beacon Hill Primary School

OWNERSHIP: United Reformed Church

TOTAL COST: 280,000

REQUESTED GRANT: 28,000

% GRANT REQUESTED: 10%

PARTNERSHIP FUNDING: Church Synod 200,000
SUMMARY: Construction of an extension to the church to serve as a community centre

Project Details

The church currently has a hall, small coffee shop, toilets and kitchen located within the footprint of the church. The space is used by a wide range of local groups, including the Beacon Hill Nursery School (4.5 days/week), Haslemere Town Band, Doctors Surgery, baby clinic, toddlers group, Brownies, & new youth club.

The project involves building an extension onto the side of the church to enlarge the area for community use including developing After-School Club activities, evening classes, a chiropody clinic and other therapy clinics, and a book exchange centre. The project will also enable the church to comply with the Disabled Discrimination Act by constructing a disabled ramp to improve access to the centre. The extension will provide a new meeting/sitting area but will also be opened along one side into the church part of the building. Of the 280,000 total costs, 61,600 relates to costs for redecorating the church, a new heating system and lighting.

Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
14
25
Implementation
17
_____
25
_____
Sub-total
51
70
Need
14
_____
30
_____
TOTAL
65
100

Officer Comment

The church is currently providing a community facility within the existing hall adjoining the church. They have liaised with other local churches and have undertaken some local consultation about potential users of the proposed extension.

The church is in a central location in Beacon Hill, next to shops and to the school. Improved facilities are needed at Beacon Hill, particularly for those who find it difficult to travel into Haslemere, such as older people, parents with young children and young people.

Extending the space available for community use would be an effective way of improving community facilities at Beacon Hill. However, greater consultation with potential users and demonstration of demand for the facilities by the wider community should be sought before proceeding with the project. A grant is therefore not recommended at this stage.

FARNHAM & DISTRICT
SANDY HILL COMMUNITY ACTION PROJECT, FARNHAM

APPLICANTS: Waverley Borough Council, on behalf of Sandy Hill Community Action Partnership

PROJECT LOCATION: Sandy Hill Estate, Farnham

OWNERSHIP: The community bungalow is owned by Surrey County Council

TOTAL COST: 36,000 + 7,00 free rental from Surrey County Council

REQUESTED GRANT: 18,000

% GRANT REQUESTED: 50%

PARTNERSHIP FUNDING: Pavilion Housing (50% towards costs of Neighbourhood warden) 15,000
SUMMARY: A community partnership with residents to improve facilities and skills on the estate.

Project Details

The application requests a 50% contribution towards the costs of employing a neighbourhood worker and a 50% contribution towards the running costs of the community bungalow. Pavilion Housing Association will employ the worker. The application has been made on behalf of the Sandy Hill Community Action Partnership consisting of representatives from local residents, Pavilion Housing Association, Farnham Town Council, Surrey County Council and Waverley Borough Council.

The Community Action Project aim to benefit residents on the estate by:

Improving local activities for children and young people;
Ensuring the estate is well managed;
Ensuring that the estate has a pleasant environment;
Improving local amenities for residents; and
Developing the partnership between residents and other organisations.

In 2005/06 the project will include:

Undertaking further consultation with residents;
Co-ordinating the redevelopment of the community bungalow to enable a wider range of activities and facilities to be provided;
Support and provide information & advice for members of the Residents Association of Sandy Hill (RASH);
Provide day-to-day supervision of services to estate residents;
Provision of a range of childrens & youth activities and services; and
Undertaking a range of environmental improvements on the estate.

Corporate, Community & Service Strategies

The project meets Waverley’s strategies, in terms of improving local community facilities and support in an area of higher need within the Borough.

Assessment Score

Score
Total Maximum Possible Score
Organisation
20
20
Partnership
20
25
Implementation
17
_____
25
_____
Sub-total
57
70
Need
24
_____
30
_____
TOTAL
81
100

Officer Comment

This project is for on-going revenue costs and are therefore not normally funded within the Community Partnerships Fund which covers capital or project costs.

A Grant of 13,000 was awarded last year from Waverley’s Community Partnership Fund. This grant contributed to the costs of employing a neighbourhood worker and the running costs of the bungalow. The grant was awarded on the basis that Surrey County Council provide a cash contribution of 5,000, in addition to their gift-in-kind of the bungalow rental (7,000).

In addition, a grant of 30,000 was awarded from the Community Partnerships Fund in 2004/05 towards the costs of redeveloping the Community Bungalow.

Recommendation

Officers recommend that a grant of 13,000 is awarded with the request for a 5,000 contribution from Surrey County Council.
COMMUNITY BUILDINGS GRANT SCHEME

BRAMLEY VILLAGE HALL

TOTAL PROJECT COST: 43,500
CAPITAL GRANT SOUGHT FROM WAVERLEY: 14,500

Project details

Bramley Parish Council has submitted a grant application to help meet the costs to provide an extension to the existing premises. Completion of this scheme would provide:

a new main entrance to the Hall
a second toilet for use by disabled persons
a furniture storage area
an enlarged lobby area that would be used as a cloakroom and a “mini-museum”
an additional four parking spaces

The project is regarded as the final redevelopment stage of a number of schemes that have taken place in the last ten years, that have included refurbishment of the kitchen and stage area, the provision of a wheelchair lift, and a new clerk’s office and meeting room.

Officer comment

The total cost of the work is 43,500 with a grant request from Waverley Borough Council and Surrey County Council of 14,500 each.

The Village Hall is the only facility within the Parish of Bramley large enough for public meetings, theatrical performances, parties, indoor sports, and general social activities. Although the Hall has lost a regular user since the closure of the local pre-school group, the Parish Council has embarked on a campaign to attract new users, and completion of this project should make the Hall even more popular.

The applicants have, within their tender brief, sought quotations for the project broken down into three stages (stages one and two being for the external works, and the third stage being for completion of the interior). This has been done in recognition of the fact that they may not receive the full funding sought.

Officers consider that this is a very worthwhile project. A grant of 10,000 representing one-third of the costs of the external work is recommended.
BUSBRIDGE VILLAGE HALL

TOTAL PROJECT COST: 10,242
CAPITAL GRANT SOUGHT FROM WAVERLEY: 3,414

Project details

The application is made by the Management Committee of Busbridge. Village Hall, who wish to implement recommendations made following a survey undertaken by DisCASS, in order to meet the requirements of the Disability Discrimination Act. In addition, the applicants need to make modifications in order to ensure the safety of children attending the nursery school five mornings a week.

Officer comment

Busbridge Village Hall is a wooden building dating from the early 1900s that was moved to its present site some 50 years ago. The Hall, although quite smart in appearance, may now be coming towards the end of its structural life and may need to be replaced in the next few years. There is currently a range of regular users (drama groups, nursery school, Women’s Institute, U3A etc) apart from one-off bookings for parties.

The Village and Community Halls Adviser from Surrey Community Action has suggested to the applicants that, although possibly desirable, some of the recommendations of DisCASS are not essential.

In particular, only those recommendations relating to health and safety should be implemented.

Having accepted this advice, the total project costs have been assessed at 10,242, with a grant request from Waverley Borough Council and Surrey County Council for 3,414 each.

The accounts of the Village Hall show that they have reserves of around 92,000. The applicants say these reserves are being retained towards the capital cost of rebuilding the Hall.

Although this is a worthwhile project, having regard to the limited resources available within the Community Buildings Grants scheme it is recommended that no grant be offered.

FARNHAM MALTINGS ASSOCIATION LIMITED

TOTAL PROJECT COST: 28,782
CAPITAL GRANT SOUGHT FROM WAVERLEY: 9,594

Project details

This application is for a grant towards the upgrading/installing two fire escapes within the south wing of the Maltings Community and Arts Centre in Farnham. The fire escapes form part of a project to repair, and restore for public use, a semi-derelict part of the building.

Officer Comment

Overall, Farnham Maltings is undertaking a refurbishment that will cost 1.3 million. The project has already received financial backing for one-third of the costs from Waverley Borough Council. It follows that no further grant should be made for this specific element of the project, and the applicants understand this.

However, the application was made primarily to seek a contribution from Surrey County Council towards the project and officers will seek to support the application to that organisation.

SANDY HILL BUNGALOW, UPPER HALE, FARNHAM

TOTAL PROJECT COST: 268,312
CAPITAL GRANT SOUGHT FROM WAVERLEY: 30,000

Project details

The applicants, Pavilion Housing Association are applying on behalf of the Sandy Hill Community Action Project, a partnership between the residents of Sandy Hill, Pavilion Housing Association, Surrey County Council, Farnham Town Council and Waverley Borough Council.

The project involves the redevelopment of “The Bungalow”, a local community facility based within the grounds of Hale County Primary School (Surrey CC land), which will result in the facility extending the range of activities it currently offers.

Following the loss of the Sandy Hill Community Centre through arson, the partners eventually agreed with local residents that the best option, in terms of accessibility, future management and natural surveillance, would be to redevelop the bungalow. The bungalow was originally built as a residential facility and this project aims to refurbish and extend the existing building to provide a range of facilities and space for local community groups.

For the purpose of the project, Pavilion Housing will act as lead partner in managing the redevelopment and financial controls.

Officer comment

A successful funding application towards the costs of this project was made to Waverley Borough Council in 2004, when a grant of 30,000 was approved. The main purpose of making the application is to seek a contribution from Surrey County Council.

        ST.STEPHEN’S CHURCH HALL, SHOTTERMILL

TOTAL PROJECT COST: 737,781 (Phase 2 only)
CAPITAL GRANT SOUGHT FROM WAVERLEY: 20,000

Project details

The Parochial Church Council have a major development project across whole site of the church, the church hall and surrounding area. In total the project will cost 1.5 million.

Under phase 2 of the project, it is proposed to undertake a refurbishment of the church hall (known as “The Cross”) to include:

a new roof
a new entrance
new toilets (including facilities for the disabled) and baby changing facilities
additional storage space
a modernised kitchen
a new heating system and
improved access.

The existing facilities have a significant maintenance backlog, and – because of the lack of storage space – are rather cluttered with equipment used by the nursery school, and parents & toddler group during weekdays.

Officer comment

The existing facilities, whilst well used during the daytime, are rather unattractive (and not user-friendly) to potential users at other times. The Church Council has had a number of enquiries from a range of local groups who are seeking a meeting place during the evenings, who will be invited to hire the hall once the project is complete. Their research has also identified a pressing need for more nursery places, after-school and holiday care and supervised youth clubs

The applicants claim that the demand for a hall of this size, for general community use, has increase now that Shottermill Village Hall has been sold for redevelopment.

About 350k the funding needed for the project has already been raised by the congregation of St Stephen’s, with a further 300k pledged by monthly direct debiting.

Officers are satisfied that the Hall is, and will be, available for the local community at large, rather than to a specific religious group.

It is recommended that a grant of 10,000 be approved.

comms/o&s2/04-05/091