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Waverley Borough Council Committee System - Committee Document

Meeting of the Council held on 17/12/2001
Agenda 17.12.91



AGENDA

1. MINUTES

To approve as a correct record the Minutes of the extraordinary Meeting of the Council held on 6th November 2001 (herewith).

2. APOLOGIES FOR ABSENCE

The Mayor to report apologies for absence.


3. BY-ELECTION IN FARNHAM WEYBOURNE AND BADSHOT LEA WARD

The Mayor to report that Mr S D Edge has been elected to the vacant seat in the Farnham Weybourne and Badshot Lea Ward at the by-election held on Saturday, 8th December 2001.

4. MAYOR'S ANNOUNCEMENTS

5. DISCLOSURE OF PECUNIARY AND OTHER INTERESTS

To receive from Members, in relation to any items included on the agenda for this meeting, disclosure of any pecuniary interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972; and any personal non-pecuniary interests in such matters, in accordance with paragraph 10 of the National Code of Local Government Conduct.

6. QUESTION TIME

To answer any questions received in accordance with Standing Order 12.

7. REPORTS OF COMMITTEES

(b) To receive the report of the meetings of the Development Control Committee held on 17th October and 21st November 2001 (herewith – coloured yellow).

(d) To receive the report of the Special Joint meeting of the Corporate and Community Overview and Scrutiny Committees held on 1st November 2001 (herewith – coloured white).

8. LOCAL GOVERNMENT AND HOUSING ACT 1989
LOCAL GOVERNMENT (COMMITTEES AND POLITICAL GROUPS) REGULATIONS 1990

8.1 The Council is under a duty to review the allocation of seats on the Overview and Scrutiny Committees, the regulatory committees, together with the Standards Committee and the Appeals Panel, as soon as practicable after the recent 8.2 These allocations take into account the increase in the membership of the Overview and Scrutiny Committees, proposed by the Pilot Arrangements Review Special Interest Group (SIG) and subsequently endorsed by the Executive Committee and Council on 19th June, which is intended to give more members an opportunity to contribute to the decision-making process. Each Overview and Scrutiny Committee now has 17 members (although there is provision in the revised protocol to increase to 19) bringing the total number of seats on all relevant Committees to 80.

8.3 The following three groups are registered under the provisions of the Local Government and Housing Act 1989. The figures below show the position following the by-election.

Conservative Liberal Democrat Labour
Group Group Group

31 24 2

8.4 To calculate the allocation of seats on principal committees, it is necessary to proceed as follows:-

(i) Total number of seats on all relevant committees – 80

Conservative Liberal Democrat Labour
Group Group Group

54.3% 42.1% 3.5%

Conservative Liberal Democrat Labour
Group Group Group

43.51 33.68 2.81


*Note: Under-allocation of 1.
8.5 The two Partnership Committees (see below) were previously appointed by the Policy and Resources Committee.

8.6 The Group leaders have been requested to confirm their revised allocations to Committees, and this information will be circulated (Annexe 1) when available.

Recommendation

It is recommended that the Council formally resolves that the seats on the committees listed above be allocated as shown in paragraphs 8.4 and 8.5 and that the constitution of those committees be as set out in Annexe 1 to this report (to follow after finalisation by the political groups).

Background Papers (CEx)

There are no background papers (as defined by Section 100D(5) of the Local Government Act 1972) relating to this report.

9. NOTICE OF MOTION

In accordance with Standing Order 9(1) the following notice of motion has been received from Mr P D Harmer:-

“Waverley Borough Council strongly supports the need for a regime of self-examination and continuous improvement, subject to review by an external audit process. However, the Council believes that such a regime should have a lighter touch than is imposed by the Best Value system, that it should be operated to the Council’s own rules, and that it should be audited in the normal way by the District Auditor.

Waverley Borough Council supports the views expressed by delegates at the Local Government Association Annual Conference 2001, expressing grave concern at the very heavy cost, the excessive bureaucracy and the inefficiency of the present system. The Council, therefore, urges the Government to suspend the Best Value system on a case by case basis in exchange for the introduction of an appropriate scheme of self-examination.”

In accordance with Standing Order 9(4) the Leader of the Council considers that it would be convenient and conducive to the despatch of business this motion at the meeting.