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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 07/03/2006
Agenda




Fax No: 01483-523475
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Our ref:
When calling please ask for: Emma McQuillan
Direct line: 01483 523351
E-mail: emcquillan@waverley.gov.uk
Date: 24th February 2006



To: All Members of the EXECUTIVE
(Agenda pages to other
Members for Information)

Membership of the Executive
      Miss G B W Ferguson (Chairman)
Mr C H Mansell
      Mrs C E Savage (Vice-Chairman)
Mr K T Reed
Mr S D EdgeMr J E Robini
Mr B Grainger-JonesMr V K Scrivens
      Mr P Haveron

Dear Sir/Madam

A Meeting of the EXECUTIVE will be held as follows:-

Yours faithfully

CHRISTINE L POINTER

Chief Executive

[The meeting will be webcast and can be viewed by visiting
http://www.waverley.ukcouncil.net/.]

*This meeting will be preceded by an informal open question time, commencing at 6.45 p.m.
NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA

1. MINUTES

To confirm the Minutes of the Meeting of the Executive held on 7th February 2006 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from members, declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS

The Chairman to respond to any questions received from members of the public, notice of which has been given in accordance with Procedure Rule 10.

5. FOUR-MONTH ROLLING PROGRAMME

To adopt the Executive four-month rolling programme of key decisions for Waverley Borough Council, attached at Appendix A for all Members of the Council.

6. BUDGET MONITORING JANUARY 2006
[Wards Affected: N/A]

The report at Appendix B provides details of the expenditure and income position to the end of January 2006 compared with the budget for the General Fund and the Housing Revenue Account.

Recommendation

It is recommended that the current monitoring position on the General Fund and Housing Revenue Account to 31st January 2006 be noted.

7. ACCOUNTANCY AND EXCHEQUER SERVICES REVIEW
[Wards Affected: N/A]

In June 2005, the Executive considered the service review of Waverley's Accountancy and Exchequer Services. The Corporate Overview and Scrutiny Committee received the report at Appendix C at its meeting on 23rd January 2006 showing the progress made on the agreed Improvement Plan during 2005, and now commends it to the Executive.

Recommendation

It is recommended that the Executive notes the progress made on the Improvement Plan during 2005.

8. LEISURE CENTRE PROCUREMENT STRATEGY
[Wards Affected: All]

The Council is currently facing many challenges regarding the provision and development of its leisure centres. The report at Appendix D sets out for members an overview of the current position, highlights some of the issues facing the Council in the longer term and makes recommendations for the Council to undertake a strategic review of its leisure centre provision which will result in a clearer and sustainable long term strategy for delivery.

Recommendation

It is recommended that

1. the current position and challenges facing the Council leisure centre provision in the borough be noted; 2. the principle of consolidating the leisure management contracts into a single contract at July 2008 be agreed; 3. officers be requested to discuss with Serco Leisure Ltd an early surrender of the Cranleigh Leisure Centre contract and report back with any terms identified by Serco; 4. the terms set out by DC Leisure Ltd for the extension for the Farnham Sports Centre contract and the waiver of The Edge option to extend as set out in the (Exempt) Annexe be agreed; 5. a review of leisure centre provision be undertaken and the formation of a long term Leisure Centre Procurement Strategy, following the process set out in this report; 6. a waiver to the Contract Procedure Rule A108, the requirement be approved to obtain alternative quotations using the provisions of CPRW101 to commission Capita Symonds Sport & Leisure Consulting; 7. the Council be recommended to approve a supplementary revenue estimate of up to 34,470 to employ Capita Symonds Sport & Leisure Consultancy to assist in the development of the Leisure Centre Procurement Strategy; and 8. a Waverley-wide Special Interest Group be established to oversee the development of the strategy.

9. COMMUNITY PARTNERSHIP FUNDING GRANT FOR CHANTRYS YOUTH FACILITY
[Ward Affected: Farnham Castle]

The purpose of the report at Appendix E is to seek approval for the reallocation of the original community partnership grant for a community garden to be used for the purpose of developing a multi-use games facility for young people at the same site at the Chantrys, in line with the Community's request.


Recommendation

It is recommended that the Executive agrees to the reallocation of the 10,000 Community Partnership Fund Grant from the 2004/05 round for the Community Garden, to funding a multi-use games area for young people at the same location in the Chantrys.

10. GAMBLING COMMISSION - GAMBLING CONSULTATION ON DRAFT GUIDANCE FOR IMPLEMENTING THE ACT 2005
[Wards Affected: All]

The report at Appendix F covers suggested representations made to the Gambling Commission on its recently issued draft Guidance to Councils on how they should exercise their powers and duties under the Gambling Act 2005, following the decision by the Licensing and Regulatory Committee at its meeting on 14th February 2006, and reported to the Council on 21st February 2006.

There could be significant staffing resource implications, and possible financial implications if the centrally prescribed fees do not cover the Council's costs in administering the new Act.

Recommendation

The Executive is recommended to

1. note the position on workload and resources on the Gambling Act 2005;and

2. pass any views on the invitation for proposals for a casino in the borough to the Licensing and Regulatory Committee.

11. LOCAL GOVERNMENT REORGANISATION – SHORT TERM RESPONSE
[Wards Affected: All]

The report at Appendix G sets out the Local Government Reorganisation Special Interest Group (SIG) proposals on an interim strategy and short-term tactics on how to respond to the current debate on the future structure for Local Government in England. The position is unusual in that there are, as yet, no firm or detailed Government proposals to respond to, but, if Waverley is to exercise a community leadership role, it needs to decide how it should respond.

Recommendation

The Executive is asked to consider the various questions raised in the report, and particularly in the conclusions, and to direct officers on the outline of the policy that the Council would wish to follow.

12. ACCESS TO INFORMATION

To consider the report at Appendix H - To Follow.

13. RESTRUCTURE UPDATE

To consider the report at Appendix I - To Follow.


14. UPGRADE TO COUNCIL'S TIME ATTENDANCE/OFFICE SECURITY SYSTEM

To consider the report at Appendix J – To Follow.

15. EAST STREET UPDATE
[Wards Affected: All]

Officers to report on the latest position on the East Street Scheme and proposed dates for the next stages.

16. EXPLORING CURRENT ISSUES REGARDING MOBILE TELEPHONE TECHNOLOGY – REPORT ON IN-DEPTH REVIEW UNDERTAKEN BY THE ENVIRONMENT AND LEISURE OVERVIEW AND SCRUTINY COMMITTEE
[Wards Affected: All]

The report at Appendix K summarises the findings of an in-depth review of current issues regarding mobile telephone technology carried out by the Environment and Leisure Overview and Scrutiny Committee, and contains a number of recommendations for the consideration of the Executive.

Recommendation

The Environment and Leisure Overview and Scrutiny Committee recommends to the Executive that

1. the Council should make representations to central government on giving local planning authorities greater control over the determination of planning applications for telecommunications masts; 2. provided that national policy remains unchanged, there is no need for the Council to review its policy as landowner in respect of the location of masts and antennae; 3. there is no need for the Council to have a specific policy on the use of mobile technology by Members and officers, beyond that which already exists on health and safety issues; 4. no further research is required on the views of the local community; 5. the Committee is content with the information provided by the mobile operators in their presentation at the special meeting on 28th November, and does not require further clarification of any issues; 6. the Committee supports the proposal that the roll-out plans for 2007 should be the subject of a Development Control Forum in October/November this year; 7. the Committee is content for officers to review data on emissions provided on the Web and report back as necessary; 8. the Council should make representations to either the LGA or central Government that the current approach to the assessment of health considerations needs to be revisited; 9. there is no need for the Council to undertake its own monitoring of radiation emissions from telecommunication masts in Waverley; and 10. members have received sufficient information on the design of masts.

17. ROWLAND HOUSE, CRANLEIGH
[Wards Affected: All Cranleigh Wards]

The report at Appendix L provides an update on the decommissioning of Rowland House, Cranleigh and proposes that the Council should set a target date for closure.

Recommendation

It is recommended that

1. a target date of 31st March 2008 be set for the closure of Rowland House;

2. the Housing Department actively look for suitable alternative accommodation for the residents at Rowland House;

3. the needs of the residential staff based at Rowland House be taken into account;

4. Age Concern Cranleigh and District be formally advised of the Council's decision and discussions be held about their future interest in the site; and

5. officers explore the potential for the redevelopment of the Rowland House site to meet local housing need and report back to the Executive in due course.

18. CHANGE OF USE PLANNING APPLICATION: FLAT AT ROWLAND HOUSE, CRANLEIGH
[Wards Affected: All Cranleigh Wards]

The report at Appendix M proposes that a vacant flat at Rowland House, Cranleigh could be used on a temporary basis as office premises for Age Concern Waverley. It invites members to consider this proposal and, if acceptable, authorise the Director of Housing submitting a planning application for change of use.

Recommendation

It is recommended that

1. the request by Age Concern Waverley to use the flat at 2 Ivy Hall, Parsonage Road, Cranleigh as office premises for a period to 31st March 2008 be supported; and

2. the Director of Housing be authorised to make a planning application for temporary change of use from a dwelling to office premises until 31st March 2008.

19. REPORT FROM THE HOUSING SPECIAL INTEREST GROUP

To consider the report at Appendix N – To Follow from the Housing Special Interest Group which met on 1st March 2006.


20. ETHICAL GOVERNANCE FRAMEWORK - SURVEY OF MEMBERS AND OFFICERS ON SETTING HIGH ETHICAL STANDARDS
[Wards Affected: N/A]

To consider the report at Appendix O which is being considered by the Standards Committee at its meeting on 3rd March 2006. The comments and recommendation from the Standards Committee will be circulated separately in advance of the Executive meeting.

21. ELECTORAL REGISTRATION – PROPOSED COORDINATED NATIONAL REGISTER

To consider the report at Appendix P – To Follow.

22. ACTION TAKEN SINCE THE LAST MEETING

To note the following action taken by the Chief Executive since the last meeting of the Executive, following consultation with the Chairman and Vice-Chairman. The Register of Decisions will be laid on the table half an hour before the meeting.

Car Park Services Contract

Authorise an extension of the current Car Parking Services Contract with VinciPark Services Ltd for the patrolling of the off-street car parks, issue of enforcement notices and cash collection until 31st December 2006, under the existing terms and conditions of the contract.

23. EXCLUSION OF PRESS AND PUBLIC

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded during the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business transacted or the nature of the proceedings, that if members of the public were present during the item(s) there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraphs of Part I of Schedule 12A to the Local Government Act 1972 (to be identified at the meeting).

24. ANY OTHER MATTERS TO BE CONSIDERED IN EXEMPT

To consider matters, if any, relating to aspects of any reports on the agenda which, it is felt, may need to be considered in exempt session.

For further information or assistance, please telephone Robin Pellow, Head
of Committee and Member Services, on extension 3222 or 01483 523222.

comms/executive/2005-06/293