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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 10/01/2006
Agenda



Fax No: 01483-523475
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When calling please ask for: Emma McQuillan
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E-mail: emcquillan@waverley.gov.uk
Date: 29th December 2005



To: All Members of the EXECUTIVE
(Agenda pages to other
Members for Information)


Membership of the Executive
      Miss G B W Ferguson (Chairman)
Mr C H Mansell
      Mrs C E Savage (Vice-Chairman)
Mr K T Reed
Mr S D EdgeMr J E Robini
Mr B Grainger-JonesMr V K Scrivens
      Mr P Haveron

Dear Sir/Madam

A Meeting of the EXECUTIVE will be held as follows:-

Yours faithfully

CHRISTINE L POINTER

Chief Executive




[The meeting will be webcast and can be viewed by visiting
http://www.waverley.ukcouncil.net/.]

*This meeting will be preceded by an informal open question time, commencing at 6.45 p.m.

REVISED AGENDA


NOTE FOR MEMBERS

Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA

1. MINUTES

To confirm the Minutes of the Special Meeting of the Executive held on 19th December 2005 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from members, declarations of personal and prejudicial interests in relation to any items included on the agenda for this meeting in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS

The Chairman to respond to the following question received from Mrs L S Dadak of Birtley Green, notice of which has been given in accordance with Procedure Rule 10:-

"The fox which lives in my garden, after recuperating from an eye disease and possible loss of sight, now has only one front leg – carrying the complete dead one around with great difficulty (it appears to have been snared).

Instead of healthy and thriving, I see a stressed wildlife on the brink of starvation and under perpetual harassment (DEFRA's advice on the fox was on how to control by poisoning, snaring, shooting, lamping, trapping etc.)

The proposed LDF's legal annual provision of 2,360 houses for Surrey, based on local government and EEC population policies, will cost us residents dearly – lowering standards of living, degradation of local environments, more waste, traffic, noise and light pollution etc.

Without ecology the destructive quest for expansion and control by humans ensures the extermination of flora and fauna.

Should Waverley develop an ECOLOGY POLICY embracing towns and cities as well as rural settlements before LDF's policies, chemicals and globalisation wipe out food chains and habitats of flora and fauna? e.g. ants and worms, chickweed and scarlet pimpernel, swifts and swallows, spiders, snails and toads?"

5. FOUR-MONTH ROLLING PROGRAMME

To adopt the Executive four-month rolling programme of key decisions for Waverley Borough Council, attached at Appendix A for all Members of the Council.


6. BUDGET 2006/2007

6.1 Financial Strategy 2006/2007 – 2008/2009
Draft General Fund Revenue Estimates 2006/2007

The report at Appendix B.1 updates the Executive on the latest position regarding the General Fund Budget. It contains proposals for reducing the Budget shortfall for which the Executive is requested to give consideration.

The proposals from the Executive will be the subject of consideration by meetings of the Overview and Scrutiny committees during January. The Executive will give final consideration to the Budget on 7th February 2006, including the comments reported from the Overview and Scrutiny meetings, before making recommendations to Council on 21st February 2006.

Recommendation

It is recommended that the Executive:

1. gives further consideration to the General Fund Budget for 2006/2007;

2. considers the list of suggested Budget reductions at Annexe 4, which will be discussed by the Overview and Scrutiny Committees; and

3. gives final consideration to the General Fund Budget for 2006/2007 at its meeting on 7th February 2006.

6.2 Draft Capital Programme 2006/2007

The report at Appendix B.2 puts forward revised proposals for the draft 2006/2007 Capital Programme in respect of the General Fund services. The Programme will be subject to further consideration by the Overview and Scrutiny Committees during January, final consideration by the Executive on 7th February, and final approval by Council on 21st February.

Recommendation

It is recommended that the Executive accepts the draft Capital Programme, as shown at Annexe 1, as a basis for consideration by the Overview and Scrutiny Committees, with the final recommendation to Council being made on 7th February in the light of the observations made and any updated resource position.

6.3 Draft Housing Revenue Account Revenue Estimates 2006-07



Recommendation

It is recommended that

1. the Executive considers all the available information and indicates its priorities for the way forward within the housing service and the achievement of the Government’s decent homes standard; and

6.4 Draft Housing Revenue Account Capital Programme 2006/07

The report at Appendix B.4 outlines a potential capital programme for the Housing Revenue Account (HRA). Following the recent stock transfer ballot the resources available to carry out decent homes and other work have been scrutinised and their use prioritised as resources are insufficient to meet all demands. The Executive is invited to comment on the proposals and indicate what priorities Members would wish to build into the Programme.

Recommendation

It is recommended that the Executive gives consideration to

1. the suggested list of priorities; and

2. the draft HRA capital programme having regard to those priorities.

6.5 Budget Monitoring November 2005

The report at Appendix B.5 provides details of the expenditure and income position to the end of November 2005 compared with budget for the General Fund and the Housing Revenue Account.

Recommendation

It is recommended that the report be received being the financial position to 30th November 2005.

7. STOCK TRANSFER

To consider the report at Appendix C which formally advises the Executive of the result of the ballot of tenants in respect of the proposal to transfer its housing stock. It also briefly advises on the next steps that are being taken.

Recommendation

It is recommended that:


8. RESTRUCTURE UPDATE

To consider the report at Appendix D, which informs the Executive, in outline, of the preparatory work that was done in relation to an organisational restructure in anticipation of the tenants’ ballot resulting in a vote in favour of Housing Stock Transfer and to outline the position as a consequence of the vote against Housing Stock Transfer.

Recommendation

It is recommended that the Executive note the content of this report.

9. PUBLIC SECTOR ORGANISATIONAL CHANGE


Recommendation

It is recommended that:

1. the report be noted;

2. a Special Interest Group be established to support the Leader of the Council to prepare for any proposals to reorganise local government;

3. 7 Members be appointed to the SIG; and

4. the initial terms of reference for the SIG be as follows:-

10. PROPOSED TRANSFER OF SUNNYHILL RECREATION GROUND FROM WAVERLEY BOROUGH COUNCIL TO WITLEY PARISH COUNCIL

To consider the report at Appendix F which is intended to gain approval for a devolution request. The subsidiary issue is that Witley Parish Council request the transfer of Sunnyhill Recreation ground to themselves for the purpose of better management orchestrated locally.

Recommendation

It is therefore recommended that the Director of Environment and Leisure and the Property and Development Manager are authorised to negotiate and to effect the transfer of Sunnyhill Play Area to Witley Parish Council under the circumstances contained in this report and subject to any other terms to be agreed.
11. SUSTAINABLE DEVELOPMENT

The report at Appendix G contains background information about the Sustainable Communities Bill and recommends that it be supported as it aims to boost true local sustainability by introducing a bottom-up approach to protecting and supporting essential local services.

Recommendation

It is recommended that the Executive

1. notes the information set out in the report about the Sustainable Communities Bill and considers supporting it by endorsing the motion set out in Annexe 2; and

2. if so, recommends the motion to the Council for adoption.

12. THE EDGE LEISURE CENTRE, HASLEMERE

To consider the report at Appendix H which reminds Members of the contractual requirement to review the financial arrangements in respect of the management of the Edge Leisure Centre and the result of officers’ negotiations resulting from this review. The recommendations of this report are that a supplementary estimate for 2005/06 be approved and that the base budget for 2006/07 be increased to include provision for the increased management fee payable to DC Leisure Management Ltd for the operation of the Edge.

Recommendation

It is therefore recommended that:

13. EXCLUSION OF PRESS AND PUBLIC

That pursuant to Procedure Rule 20 and in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded during the meeting during consideration of the following item(s) on the grounds that it is likely, in view of the nature of the business transacted or the nature of the proceedings, that if members of the public were present during the item(s) there would be disclosure to them of exempt information (as defined by Section 100I of the Act) of the description specified in the appropriate paragraphs of Part I of Schedule 12A to the Local Government Act 1972 (to be identified at the meeting).

14. THE JOHN STANLEY JEFFRIES SWIMMING POOL TRUST

To consider the report at (Exempt) Appendix I.


15. SHOTTERMILL VILLAGE HALL

To consider the report at (Exempt) Appendix J.

16. ANY OTHER MATTERS TO BE CONSIDERED IN EXEMPT

To consider matters, if any, relating to aspects of any reports on the agenda which, it is felt, may need to be considered in exempt session.

For further information or assistance, please telephone Robin Pellow, Head
of Committee and Member Services, on extension 3222 or 01483 523222.

comms/executive/2005-06/245