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Waverley Borough Council Committee System - Committee Document

Meeting of the Executive held on 09/03/2004
Agenda



Summary & Purpose


Contact Officers are shown at the end of each report and members are welcome to raise questions, make observations etc. in advance of the meeting with the appropriate officer.
AGENDA

1. MINUTES

To confirm (a) the Minutes of the Special Meeting held on 2nd February 2004 and (b) the Minutes of the Meeting held on 3rd February 2004 (to be laid on the table half an hour before the meeting).

2. APOLOGIES FOR ABSENCE

To advise the Executive of any apologies for absence.

3. DISCLOSURE OF INTERESTS

To receive from members, in relation to any items included on the agenda for this meeting, disclosure of any interests which are required to be disclosed by Section 94(1) of the Local Government Act 1972 and in accordance with the Waverley Code of Local Government Conduct.

4. QUESTIONS

The Chairman to respond to any questions received from members of the public of which notice has been given in accordance with Procedure Rule 10.

5. EXECUTIVE FOUR MONTH ROLLING PROGRAMME
[Wards Affected: N/A]

To adopt the four month rolling programme of key decisions for Waverley Borough Council attached at Appendix A – for all members of the Council.

6. TELEPHONE SYSTEM UPDATE

A report on this matter is to follow – Appendix B

7. DISPLAY SYSTEM IN COUNCIL CHAMBER A report on this matter is to follow – Appendix C 8. CONSTITUTION REVIEW – REPORT OF THE SPECIAL INTEREST GROUP
[Wards Affected: N/A]

The report of the Special Interest Group is contained at Appendix D.

Recommendation

The Executive is recommended to endorse the timetable and process outlined in the report.


9. WEYDON LANE CLOSED LANDFILL – ENVIRONMENTAL ASSESSMENT WORKS
[Wards Affected: Farnham Wrecclesham and
Rowledge; Farnham Bourne; Farnham Castle]

1. the Director of Environment and Leisure be authorised to enter into a contract with the suggested contractor detailed in (Exempt) Annexe 2 of the report (being the most advantageous tender) to undertake an environmental assessment to aid the planning of remediation and restoration at the former landfill site at Weydon Lane, Farnham;

2. the sum of up to 11,650, contained in the approved 2003/04 Capital programme, be used to finance the shortfall between the estimated cost of the investigation and the external funding sources identified in table 1 of the (Exempt) Annexe and paragraphs 8 and 9 of the report;

3. a communication exercise be undertaken with the local residents to explain the need for the environmental assessment prior to works commencing on site; and

4. the findings of the site investigation be the subject of a further report to the Executive together with proposals for restoring the site.

10. RE-TENDERING MAJOR SERVICE CONTRACTS – POLICY ISSUES

A report on this matter is to follow – Appendix F

11. POTENTIAL ROLE OF ESTECH
[Wards Affected: All]

The purpose of the report at Appendix G is to inform members about a potentially exciting post-recycling waste disposal process which members have had an opportunity to visit in the form of a scale model at Walsall. The report also seeks a range of authorities necessary to progress this consideration.

Recommendation

12. QUALITY BUS PARTNERSHIP – BUS SHELTERS PROVISION
[Wards Affected: All]

13. SALE OF FREEHOLD INTEREST TO LEASEHOLDERS
[Wards Affected: All]

It is recommended that the Director of Housing be authorised to encourage the freehold sale of blocks of flats where all flats have been sold and to administer all claims by leaseholders for freehold purchase in accordance with the statutory provisions.


14. MIDDLEFIELD, FARNHAM
[Ward Affected: Farnham Shortheath and Boundstone]

The report at Appendix J seeks authority to appoint consultants to draw up plans for a site at Middlefield, Farnham, in order to achieve a planning approval so that the Council, as a landlord, can build up to three/four bungalows.

Recommendation

15. PROJECT OFFICE, THE CHANTRYS, FARNHAM – FIRST PLANNING RESOLUTION
[Ward Affected: Farnham Castle]

16. SURREY HILLS AREA OF OUTSTANDING NATURAL BEAUTY (AONB) MANAGEMENT PLAN 2004/2009
[Wards Affected: N/A]

17. FRENSHAM GREAT POND DREDGING PROJECT
[Ward Affected: Frensham, Dockenfield
and Tilford]

18. A NEW LEISURE CENTRE FOR GODALMING
[Wards Affected: All Godalming Wards]

Waverley has considered a Broadwater Park Masterplan and agreed the most appropriate site for a new leisure centre. There is a formally expressed political commitment to a new leisure centre for Godalming. The purpose of the report at Appendix N is to outline the range of issues which need to be addressed and to reconfirm the commitment to proceed.

Recommendation

It is recommended that:
19. REVIEW OF PARKS AND OPEN SPACE BY-LAWS

A report on this matter is to follow – Appendix O

20. SUPPORTING PEOPLE ADVISORY GROUP
[Wards Affected: N/A]

20.1. A letter has been received from the Supporting People Manager for the Supporting People Team (Surrey County Council) based at Elmbridge Council advising this Council that the membership of the Supporting People Advisory Group is being updated and seeks confirmation of Waverley’s member representative. The Waverley representative in the past has been Dr M-G Lane as the former Portfolio Holder for Housing and Community Welfare.

20.2. This Group meets twice a year and its purpose is to advise the Supporting People Commissioning Body which, in turn, determines the strategic direction of the Supporting People Programme on behalf of all the partners. The terms of reference of the Advisory Group are attached at Appendix P (for information).

Recommendation

The Executive is asked to give consideration to the continued appointment of a Waverley representative on the Supporting People Advisory Group and to agree a representative.

Background Papers (DoH/Cex)

Letter from Supporting People Manager dated 11th February 2004.

21. VARIABLE INTEREST MORTGAGES - VARIATION OF MORTGAGE INTEREST RATE
[Wards Affected: N/A]

It is recommended that:-

1. the “local average rate” for the period 1st April 2004 to 30th September 2004 be declared at 4.5%p.a.;

2. the rate of interest chargeable on mortgages under the Housing (Financial Provisions) Act 1958 (Section 43) be 4.5% p.a. for the period 1st April 2004 to 30th September 2004; and

3. the rate of interest chargeable on mortgages under the Housing Act 1985 (Schedule 16) be 5.19% p.a. for the period 1st April 2004 to 30th September 2004.

22. CASH COLLECTION AND WRITE-OFFS
[Wards Affected: N/A]


23. NATIONAL NON-DOMESTIC RATES - APPLICATIONS FOR RATE RELIEF
[Wards Affected: N/A]

24. ARREARS WRITE OFFS FOR DECISION – NATIONAL NON-DOMESTIC RATES (OVER 5,000)
[Wards Affected: N/A]

25. ADMINISTRATIVE SAVINGS - ENGAGING CONSULTANTS

A report on this matter is to follow – Appendix U

26. 2004 PAY CLAIM
[Wards Affected: N/A]

The Executive will be updated regarding this matter.

27. EAST STREET CONSULTATION PROCESS
[Wards Affected: All Farnham Wards]
At the Extraordinary meeting of Council on 2nd February 2004, it was agreed that officers should prepare a programme for the next steps to be taken regarding the East Street redevelopment. At this meeting, officers will propose an outline of the proper public consultation process approved by Council which will be reported to the Corporate Overview and Scrutiny Committee at its next meeting.

28. ACTION TAKEN SINCE LAST MEETING

To note the following decision taken by the Chief Executive, following the appropriate member consultation since the last meeting. The Register of Decisions will be laid on the table half an hour before the meeting.


Area Passenger Transport Consultative Group (Surrey County Council)

To authorise the appointment of Mr M W Byham and Miss G B W Ferguson to serve as Waverley representatives on this body.

29. EXCLUSION OF PRESS AND PUBLIC

To consider the following recommendation on the motion of the Chairman:-
30. ANY OTHER MATTERS TO BE CONSIDERED IN EXEMPT SESSION

To consider matters, if any, relating to aspects of any reports on the agenda which, it is felt, may need to be considered in exempt session.

For further information or assistance, please telephone Robin Pellow,
Head of Committee and Member Services on extension 3222 or 01483 523222.
comms/executive/2003-04/473 35977